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Consent-General Government # 13.
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| Board of Supervisors |
General Services |
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| Subject |
| Authorize the use of Information Technology funds for a Relay 2500 Folder Inserter Machine and adopt a budget resolution adjusting the Department of Financial Services 2018-19 budget to reflect an increase of $7,486; and adopt amendment to Department of Financial Services 2018-19 fixed asset inventory. (General fund impact $7,486) (4/5 vote required) (Yarris/Rinde) |
| Recommended Action |
- Authorize the use of Information Technology funds for a Relay 2500 Folder Inserter Machine;
- Adopt a budget resolution adjusting the Department of Financial Services 2018-19 budget to reflect an increase of $7,486; and
- Adopt amendment to Department of Financial Services fixed asset inventory.
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| Strategic Plan Goal(s) |
Operational Excellence
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| Reason for Recommended Action/Background |
The Department of Financial Services (DFS) currently prints and manually folds and inserts over 500 warrants into envelopes each week. The process takes staff up to two hours a week to perform.
The Relay 2500 Folder Inserter machine has a cycle period of 2,500 documents per hour or 42 documents per minute. The current 500 warrants would be ready for distribution in approximately 12 minutes, would save staff time totaling $3,120 per a year and the machine would pay for itself within 2.4 years.
The added value of the machine will free up staff to focus on higher level tasks in DFS including reconciliations, training, documentation of procedures and provide additional customer service to County departments and special districts. |
| Collaborations (including Board advisory groups and external partner agencies) |
Department of Financial Services
General Services Department
County Administrator's Office |
| Competitive Bid Process |
| This purchase has been competitively bid through the National Association of State Procurement Officials (NASPO) contract. Therefore, no other bidding is required. |
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| Fiscal Impact |
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| Source of Funds for this Expenditure |
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Explanation (Expenditure and/or Revenue) |
| Further explanation as needed: |
| This purchase has been competitively bid through the National Association of State Procurement Officials (NASPO) contract. Therefore, no other bidding is required. |
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