Agenda

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Regular-Community Services # 37.

Board of Supervisors

Meeting Date:	03/26/2019
Brief Title: Funding for Construction Ready Plans
From:	Taro Echiburú, Director, Department of Community Services
Staff Contact:	Darlene Comingore, Principal Civil Engineer, Department of Community Services, x8433
Supervisorial District Impact:

Subject

Adopt budget resolution increasing appropriations and estimated revenues for the Road Fund by $300,000, and approve development of construction ready plans for rehabilitation of County Roads 32, 31, 27 and 22. (General fund impact $300,000) (4/5 vote required) (Echiburú/Comingore)

Recommended Action

Adopt budget resolution increasing appropriations and estimated revenues for the Road Fund by $300,000 for preparation of construction ready plans, and in anticipation of future funding; and
Approve development of construction ready plans for rehabilitation of County Road (CR) 32 from State Route 505 to CR 93A, CR 31 from CR 93A to CR 98, CR 27 from CR 99 to CR 102 and CR 22 from Tule Canal Bridge to CR 118.

Strategic Plan Goal(s)

Operational Excellence
Thriving Residents
Safe Communities

Reason for Recommended Action/Background

As is occasionally the case with the various funding sources for major road improvement projects, funding must be used or risk being lost to other competing regions and states. In Yolo, County Roads (CR) 32 from State Route 505 to CR 93A; CR 31 from CR 93A to CR 98; CR 27 from CR 99 to CR 102; and CR 22 from Tule Canal Bridge to CR 118, are all eligible for federal and state transportation grants. Jurisdictions with construction-ready plans are more competitive in receiving these funds. In 2013, this process allowed Public Works to fund the construction of the first phase of the CR 98 Bike and Safety Improvement Project in one contract, receiving $10.3 million in construction funds instead of the $4.8 million that were originally allocated by SACOG.

The FY 2018-19 budget included $350,000 in general funds for Public Works projects.Of this amount, $300,00 are proposed to be used for the purpose of preparing construction ready plans. Approval of this budget resolution will allow Public Works engineering to prepare construction plans for the four future-potential projects (CR 32 from State Route 505 to CR 93A; CR 31 from CR 93A to CR 98; CR 27 from CR 99 to CR 102; and CR 22 from Tule Canal Bridge to CR 118). These particular road segments were chosen over other eligible roads because they serve greater amounts of traffic making them more competitive for funding.There are other County roads and road segments with perhaps greater need for improvements and repairs which were not considered because they are not eligible for state or federal grants that favor projects with construction ready plans.

Collaborations (including Board advisory groups and external partner agencies)

Financial Services assisted in preparation of budget resolution.
County Counsel approved the resolution as to form.

Competitive Bid Process

Not Applicable

Fiscal Impact

Fiscal Impact (Expenditure)
Fiscal impact (see budgetary detail below)
Total cost of recommended action:		$ 300,000
Amount budgeted for expenditure:		$ 300,000
Additional expenditure authority needed:		$
One-time commitment	Yes

Source of Funds for this Expenditure

$350,000

Explanation (Expenditure and/or Revenue)

Further explanation as needed:

The 2018-19 Adopted Budget included a Road Contingency of $350,000 for Public Works projects. The proposed $300,000 amount will be used for the purpose of preparing construction ready plans. This item is requesting an increase in appropriations in the Roads fund in order to access these contingency funds.

Attachments
Att. A Budget Resolution
Att. B Project Location Map

Form Review

Inbox	Reviewed By	Date
Financial Services	Tom Haynes	03/14/2019 03:01 PM
County Counsel	Hope Welton	03/15/2019 01:54 PM
Form Started By: dcomingore		Started On: 03/06/2019 09:10 AM
Final Approval Date: 03/20/2019