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Consent-Health & Human Services # 28.
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| Board of Supervisors |
Service Centers |
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| Subject |
| Approve a Memorandum of Understanding between the California Statewide Automated Welfare Systems Consortium - a California Joint Powers of Authority and County of Yolo; and approve a Second Amended and Restated Joint Exercise of Powers Agreement among 58 counties of California, both effective June 28, 2019. (No general fund impact) (Larsen) |
| Recommended Action |
- Approve and authorize the Chair to sign a Memorandum of Understanding between the California Statewide Automated Welfare Systems Consortium - a California Joint Powers of Authority and County of Yolo, effective June 28, 2019;
- Approve and authorize the Chair to sign a Second Amended and Restated Joint Exercise of Powers Agreement (JPA) among 58 counties of California, effective June 28, 2019; and
- Delegate authority to the Director of Health and Human Services Agency and/or her/his designee to sign and execute any additional agreements, forms, documents and/or amendments as necessary relating to these agreements, provided there are no significant programmatic or financial changes.
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| Strategic Plan Goal(s) |
Operational Excellence
Thriving Residents
Safe Communities |
| Reason for Recommended Action/Background |
The Statewide Automated Welfare Systems (SAWS) are the case management systems that are currently managed and operated by two consortia representing the 58 counties of the State of California. The SAWS of California support the delivery of services to applicants and beneficiaries of the State of California’s public assistance programs and other county programs. Such systems automate program enrollment, eligibility determination, benefits payroll, reporting, and other case management functionality.
The SAWS provide support for the administration of programs such as Medi-Cal, California Work Opportunity & Responsibility to Kids/Temporary Aid to Needy Families (CalWORKs/TANF), CalFresh/Supplemental Nutrition Assistance Program (SNAP), Cash Assistance Program for Immigrants (CAPI), Foster Care, Refugee Cash Assistance (RCA), Kinship Guardianship Assistance Program (KinGAP), California Food Assistance Program (CFAP), General Assistance/General Relief (GA/GR), Adoption Assistance, and other health and human services programs or subprograms.
Currently, there are three separate SAWS in California, managed by two separate consortia of counties, as follows:
- Welfare Client Data Systems (WCDS Consortium) maintains and operates the California Work Opportunity and Responsibility to Kids Information Network (CalWIN) system supporting 18 counties including County of Yolo,
- California Automated Consortium Eligibility System (CalACES Consortium) maintains and operates the Los Angeles Eligibility, Automated Determination, Evaluation and Reporting (LEADER) Replacement System (LRS) supporting Los Angeles County, and the Consortium IV (C-IV) system supporting 39 counties.
For the State to continue to receive Federal Financial Participation for the SAWS, and to comply with State and Federal technology architecture standards, the Centers for Medicare and Medicaid Services and the United States Department of Agriculture Food and Nutrition Services require that California implement a SAWS single system by the end of 2023.
By approving this MoU and JPA, the Board of Supervisors is formally authorizing Yolo County to participate in CalSAWS consortium as a member and allow CalSAWS Governing Board to make various administrative decisions while helping migrate all 58 counties of California to the single statewide welfare system.
Staff hereby recommends that the Board of Supervisors approve and authorize the Chair to sign a Memorandum of Understanding and a Second Amended and Restated Joint Exercise of Powers Agreement in helping Yolo County moving towards compliance with State and Federal regulations and standards. |
| Collaborations (including Board advisory groups and external partner agencies) |
| County Counsel has approved this Agreement as to form. |
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| Fiscal Impact |
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| Source of Funds for this Expenditure |
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Explanation (Expenditure and/or Revenue) |
| Further explanation as needed: |
No general funds are required by this action. This agreement does not have a direct cost associated with it. Any costs associated with the County share of the shared services specified in the MOU will be approved through the County budget process.
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