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Consent-Health & Human Services # 34.
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| Board of Supervisors |
Adult & Aging |
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| Subject |
| Approve third amendment to Agreement No. 17-244 with Turning Point Community Programs to add a new service location in West Sacramento and revise and clarify contract language regarding option years and delegate authority to the Health and Human Services Agency Director to approve option notices. (No general fund impact) (Larsen) |
| Recommended Action |
- Approve third amendment to Agreement No. 17-244 with Turning Point Community Programs to add a new service location in West Sacramento and revise and clarify contract language regarding option years; and
- Delegate authority to the Director of the Yolo County Health and Human Services Agency or her/his designee to approve Option Year Notices not to exceed $488,296 per fiscal year, for a 5-year maximum payment obligation not to exceed $2,351,480. (See Section III of Att. A. Third Amendment)
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| Strategic Plan Goal(s) |
Operational Excellence
Thriving Residents
Safe Communities |
| Reason for Recommended Action/Background |
This program provides Housing and Supportive services to individuals enrolled in the Transitional Age Youth, Adult and Older Adult Full-Service Partnership (FSP) Mental Health Care Team within the Yolo County Health and Human Services Agency (HHSA). The program supports eligible clients so they may live in the least restrictive, community-based settings appropriate to their needs. Other goals met by these services are the reduction and prevention of homelessness, decrease in rate of client involvement with the criminal justice system, and decreases in psychiatric hospitalizations/lengths of stay.
Approval of this amendment will allow for an additional location in West Sacramento thus expanding the program. This amendment also clarifies the details regarding option years and the HHSA Director’s authority to exercise those option years.
On September 26, 2017, this Board approved Agreement No. 17-244. At that time, it was the intention of HHSA to include language allowing the HHSA Director to exercise option years and issue related option year notices for two additional fiscal years. Based on guidance at that time, HHSA included the following language in Agreement No. 17-244:
“This Agreement may be extended upon written agreement of the Yolo County Health and Human Services Agency Director, and/or her/his designee, and an authorized representative of Contractor for three (3) additional twelve (12) month periods.”
Since Agreement No. 17-244 was executed, HHSA received new and revised guidance from the Yolo County Procurement Manager regarding the sufficiency of this language and a request for increased transparency to this Board regarding costs of future option years. Thus, HHSA is amending Agreement No. 17-244 to add language to specify the additional option year amounts. Please see section 1. of Att. A Third Amendment which revises Section III. Compensation and Payment Terms of Agreement No. 17-244, by adding paragraph B2. to that section.
Here is a breakdown of the potential costs associated with the option years.
Option Year/
Fiscal Year |
Maximum Agreement Term Extension Per Option Year/Fiscal Year |
Increased Funding Amount Per Option Year/Fiscal Year |
Revised Agreement
Lifetime Maximum
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First/
(FY 2020-21) |
On or before
June 30, 2021 |
Less than or equal to $488,296 |
Less than or equal to $1,863,184 |
Second/
(FY 2021-22) |
On or before
June 30, 2022 |
Less than or equal to $488,296 |
Less than or equal to $2,351,480 |
Further, this amendment clarifies the language regarding the delegated authority for the HHSA Director to exercise the options and to issue related notices (See Section 2. of Att. A. Third Amendment which revises Section IV. Option Year and Amendment Authority); updates contract language regarding the requirements underlying these programs; and revises and clarifies other contract language as needed.
Performance measures where included in Agreement No. 17-244 and are not being changed by this amendment. |
| Collaborations (including Board advisory groups and external partner agencies) |
| County Counsel has approved this Agreement as to form. |
| Competitive Bid Process |
On June 21, 2017, HHSA issued a Request for Proposal (RFP) from qualified community-based organizations to provide Housing and Supportive services.
HHSA received one proposal from this solicitation. The proposal submitted by Turning Point Community Programs was evaluated and determined to meet all the required qualifications necessary to successfully provide these services. The Competitive Bid Process below provides a summary of the RFP evaluation criteria.
Request for Proposals (RFP) Service Requested:
Housing and Supportive Services
Evaluation Criteria Included in RFP
- Company overview (20 points)
- Experience and past performance (30 points)
- Responsiveness/Responsibility (10 points)
- Approach to Project (50 points)
- Pricing Requirements (30 points)
- Quality Assurance and Oversight (20 points)
- Outputs and Outcome Measures (40 points)
- Financial Information (pass/fail)
Bids Received
| Bidder |
Bid |
| Turning Point Community Programs |
$488,296 (per fiscal year) |
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