Agenda

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Consent-Health & Human Services # 15.

Board of Supervisors

Meeting Date:	11/05/2019
Brief Title: Yolo County Children's Alliance Home Visitation (CHVP)
From:	Karen Larsen, Director, Health and Human Services Agency
Staff Contact:	Brian Vaughn, Community Health Branch Director, Health and Human Services Agency, x8771
Supervisorial District Impact:

Subject

Approve agreement with Yolo County Children’s Alliance in the amount of $307,083 for the period November 1, 2019 through September 30, 2020 for the provision of Home Visitation funded through the California Home Visiting Program grant. (No general fund impact) (Larsen)

Recommended Action

Approve a new agreement with Yolo County Children’s Alliance in the amount of $307,083 for the period November 1, 2019 through September 30, 2020 for the provision of Home Visitation funded through the California Home Visiting Program grant; and
Delegate authority to the Director of the Yolo County Health and Human Services Agency or her/his designee to approve Option Year Notices not to exceed $335,000 per fiscal year, for a 4-year maximum payment obligation not to exceed $1,312,083 (Please see Section IV(B2) of Att. A. Agreement.)

Strategic Plan Goal(s)

Operational Excellence
Thriving Residents
Safe Communities

Reason for Recommended Action/Background

The Patient Protection and Affordable Care Act of 2010 established the Maternal, Infant and Early Childhood Home Visiting (MIECHV) Program to provide an opportunity for collaboration and partnership at the federal, state, and community levels to improve outcomes for families who reside in at-risk communities through evidence-based home visiting programs.

The California Home Visiting Program (CHVP) shall strive to develop collaborative community systems that protect and improve the health and developmental outcomes for California’s pregnant women, parents, and families.

Approval of this Agreement will provide the parameters for implementing or expanding an existing Nurse-Family Partnership (NFP) or Healthy Families America (HFA) home visiting program in accordance with Federal MIECHV and State requirements to achieve positive outcomes for each of the following five goals:

Provide leadership and coordinate maternal and early childhood systems and supports to advance federal, state, and local efforts to improve the health and well-being of families in California
Cultivate strong communities
Promote maternal health and well-being
Improve infant and child health development
Strengthen family functioning

The Performance Measures associated with this agreement are included in Attachment B.

Collaborations (including Board advisory groups and external partner agencies)

County Counsel has approved this Agreement as to form.

Competitive Bid Process

On May 3, 2019, Yolo County Health and Human Services Agency (HHSA) issued a Request for Proposals (RFP) from qualified community-based organizations to provide Healthy Families America Program. The RFP was open for 42 days (6 weeks), and staff offered potential bidders an opportunity to ask questions during a Mandatory Bidders’ Conference on May 10, 2019. Bidders were offered the opportunity to submit proposals via the electronic BidSync system or by dropping off a paper proposal directly at HHSA.

HHSA received one (1) proposal(s) from this solicitation. A Proposal Review Committee was formed that included two (2) HHSA employees from one (1) HHSA branch, and one (1) members from outside entities. The proposal submitted by Yolo County Children’s Alliance was selected as the top choice by all members of the Review Committee, and was evaluated and determined to meet all the required qualifications necessary to successfully provide these services.

Additional information regarding the Competitive Bid Process is provided below, including a summary of the RFP evaluation criteria.

Request for Proposals (RFP) Service Requested:
Healthy Families America Program

Evaluation Criteria Included in RFP

Company overview (20 points)
Experience and past performance (65 points)
Responsiveness/Responsibility (20 points)
Approach to Project (170 points)
Pricing Requirements (20 points)
Quality Assurance and Oversight (25 points)
Outputs and Outcome Measures (20 points)
Financial Information (pass/fail)
Quality and Completeness of Proposal (pass/fail)

Bids Received

Bidder	Bid	Funding Recommendation
Yolo County Children’s Alliance	$418,750	$307,083

Fiscal Impact

Fiscal Impact (Expenditure)
Fiscal impact (see budgetary detail below)
Total cost of recommended action:		$ 307,083
Amount budgeted for expenditure:		$ 307,083
Additional expenditure authority needed:		$
On-going commitment (annual cost):	$ 335,000

Source of Funds for this Expenditure

$307,083

Explanation (Expenditure and/or Revenue)

Further explanation as needed:

No general funds are required by this action. The total amount of this action is $307,083 for the period of November 1, 2019 through September 30, 2020. These services will be funded by California Home Visitation Program (CHVP) Grant. The amount of $307,083 is included in the HHSA adopted budget for FY19-20. The related funding will be included in the requested budget process for future fiscal years.

The following is the breakdown of funding for this agreement.

November 1, 2019 through September 30, 2020		TOTAL
CA Home Visiting Program (CHVP) CFDA No(s): 93.505 and 93.870	$307,083	$307,083
Total	$307,083*	$307,083*

The agreement also includes three (3) one-year extension options for (October 1, 2020 through September 30, 2021, October 1, 2021 through September 30, 2022 and October 1, 2022 through September 30, 2023) in an amount less than or equal to $335,000.

Option Year	Revised Agreement Term Per Option Year	Increased Funding Amount Per Option Year Fiscal Year	Revised Agreement Lifetime Maximum
First	On or before September 30, 2021	Less than or equal to $335,000	Less than or equal to $642,083
Second	On or before September 30, 2022	Less than or equal to $335,000	Less than or equal to $977,083
Third	On or before September 30, 2023	Less than or equal to $335,000	Less than or equal to $1,312,083

In no event shall the term of the Agreement extend beyond September 30, 2023 nor shall the total contract maximum exceed the amount of ONE MILLION THREE HUNDRED TWELVE THOUSAND EIGHTY-THREE DOLLARS ($1,312,083), unless otherwise agreed to in writing by the parties and in conformity with the then-current Yolo County Procurement Policy approved by the Yolo County Board of Supervisors.

Attachments
Att. A. Agreement
Att. B. Performance Measures

Form Review

Inbox	Reviewed By	Date
Financial Services	Tom Haynes	10/29/2019 01:52 PM
County Counsel	Hope Welton	10/29/2019 01:53 PM
Form Started By: Kimberly Mayfield		Started On: 10/10/2019 08:07 AM
Final Approval Date: 10/29/2019