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Consent-Health & Human Services # 19.
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| Board of Supervisors |
Child, Youth & Family |
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| Subject |
| Approve second amendment to Agreement No. 18-213 with Turning Point Community Programs to extend the term of the agreement through June 30, 2023, increase funding by $82,947 for 2020-21; $520,000 for 2021-22; and $540,000 for 2022-23, for a new contract maximum of $2,331,606 for the term of September 1, 2018 through June 30, 2023; and to update and clarify language in the agreement. (No general fund impact) (Larsen) |
| Recommended Action |
Approve second amendment to Agreement No. 18-213 with Turning Point Community Programs to extend the term of the agreement through June 30, 2023, increase funding by $82,947 for Fiscal Year 2020-21; $520,000 for Fiscal Year 2021-22; and $540,000 for Fiscal Year 2022-23 for a new contract maximum of $2,331,606 for the term of September 1, 2018 through June 30, 2023; and to update and clarify language in the agreement.
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| Strategic Plan Goal(s) |
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Thriving Residents |
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| Reason for Recommended Action/Background |
On September 25, 2018, the County entered into Agreement No. 18-123 (Agreement No. 18-123) with Turning Point Community Programs, Inc. for the provision of Mental Health Services Act (MHSA) Full Service Partnership Services to Seriously Emotionally Disturbed (SED) children and youth under the age of 16 years old (MHSA CY/FSP services), for the period of September 1, 2018 through June 30, 2019 in the amount of $354,553. MHSA CY/FSP services are community-centered rather than facility-based and are patterned upon evidence-based or best practice-based models of treatment incorporating principles of resiliency and recovery. All CY/FSP services meet the MHSA criteria of focusing on incorporating concepts of wellness, recovery and resiliency, with attention to the importance of client-driven services while reducing disparities in access to mental health services and thereby improving outcomes.
On or about July 1, 2019, the County exercised its first option extending Agreement No 18-123 to June 30, 2020 and adding funding for FY 2019-20 in the amount of $417,053. Then, on or about June 12, 2020, the County exercised its second option extending Agreement No. 18-123 through June 30, 2021 and adding funding in the amount of $417, 053. However, it is expected that services for FY2020-21 will total $ 500,000. Thus, this second amendment increases the current FY maximum by $82,947. This second amendment also adds funding for FY2021-22 and FY2022-23, so services may continue as specified in the Yolo County MHSA 3-Yr Plan for 2020-23. This amendment also revises contract language where needed to align with regulatory and legal requirements.
Based on the above, staff recommends the approval of this second amendment with Turning Point Community Programs, so that families may continue to have access to these vital services in the local communities.
Performance Measures included in this Agreement are as follows:
Performance measures were included in Agreement No. 18-123 and are not being changed by this amendment. |
| Collaborations (including Board advisory groups and external partner agencies) |
| County Counsel has approved this Agreement as to form. |
| Competitive Bid Process |
On April 2, 2018, HHSA issued a Request for Proposal (RFP) seeking contractors to provide Outpatient Mental Health Treatment Services to eligible Children and Youth.
HHSA received six proposals from this solicitation. Below is a table of all providers who submitted proposals. All proposals were evaluated and the following proposals were determined to meet all the required qualifications necessary to successfully provide these services: CommuniCare Health Centers, Heritage Oaks, North American Mental Health Services (NAMHS), Stanford Youth Solutions, Turning Point Community Programs and Victor Community Support Services. Because these proposals were considered to be of high quality, they will be offered a contract to provide these identified services. Separate agreements for the other bids will be submitted to the Board of Supervisors for approval. Heritage Oaks and North America Mental Health Services (NAMHS) were the only bids received that will not be awarded a contract.
Additional information regarding the Competitive Bid Process is provided below, including a summary of the RFP evaluation criteria.
Request for Proposals (RFP) Service Requested:
Outpatient Mental Health Treatment Services
Evaluation Criteria Included in RFP
- Qualifications (30 points)
- Experience (30 points)
- Description of Vendor Operations (25 points)
- Vendor’s Approach to Project (60 points)
- Demonstrated Competence/Past Performance (20 points)
- Responsiveness/Responsibility (15 points)
- Quality and Completeness of Submitted Proposal (30 points)
- Financial Stability (15 points)
Bids Received
| Bidder |
Bid |
| Communicare Health Centers |
$1,737,661 |
| Heritage Oaks |
$231,199 |
| North America Mental Health Services (NAMHS) |
$2,662,400 |
| Stanford Youth Solutions |
$3,846,333 |
| Turning Point Community Programs |
$1,908,102 |
| Victor Community Support Services |
$1,775,269 |
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| Fiscal Impact |
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| Source of Funds for this Expenditure |
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Explanation (Expenditure and/or Revenue) |
| Further explanation as needed: |
The action increases the contract maximum by $1,142,947 by adding $82,947 in funding to Fiscal Year (FY) 2020-21; $520,000 to FY 2021-22; and $540,000 to FY 2022-23, for a new total contract maximum of $2,331,606, for the period of September 1, 2018 through June 30, 2023. No general funds are required by this action. These services will be funded by Mental Health Services Act (MHSA).
The amount of $82,947 is included in HHSA adopted budget for FY2020-21. The future FY amounts will be included in the budget process for those FYs.
The following is the breakdown of funding for this agreement.
FY 2018-19
September 1, 2018
through
June 30, 2019 |
FY 2019-20
July 1, 2019
through
June 30, 2020 |
FY 2020-21
July 1, 2020
through
June 30, 2021 |
FY 2021-22
July 1, 2021
through
June 30, 2022 |
FY 2022-23
July 1, 2022
through
June 30, 2023 |
Total |
| $354,553 |
$417,053 |
$500,000 |
$520,000 |
$540,000 |
$2,331,606 |
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