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Consent-General Government # 13.
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| Board of Supervisors |
Library |
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| Subject |
| Approve Service Agreement with Lyngsoe Systems, Inc., in the amount of $154,271 for maintenance services for the automated materials handling system at the Mary L. Stephens Davis Branch Library through May 14, 2028. (No general fund impact) (Fink) |
| Recommended Action |
| Approve and authorize the Chair to sign the Service Agreement with Lyngsoe Systems, Inc., in the amount of $154,271 for maintenance services for the automated materials handling system at the Mary L. Stephens Davis Branch Library through May 14, 2028. |
| Strategic Plan Goal(s) |
Operational Excellence
Thriving Residents |
| Reason for Recommended Action/Background |
| Yolo County Library issued a purchase order for an automated materials handling system from Lyngsoe Systems, Inc., in December 2017, and the system was placed into service at the Mary L. Stephens Davis Branch Library in May 2018. This agreement would provide maintenance services from the manufacturer for the duration of the expected useful life of the system. The agreement is coming before the Board of Supervisors as the term length exceeds the purchasing agent's delegated authority. |
| Collaborations (including Board advisory groups and external partner agencies) |
| County Counsel has approved this Agreement as to form. |
| Competitive Bid Process |
| A Sole Source Letter for the service agreement was reviewed and approved by the Purchasing Manager. The lifetime cost of the maintenance agreement is significantly less than a new system. |
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| Fiscal Impact |
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| Source of Funds for this Expenditure |
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Explanation (Expenditure and/or Revenue) |
| Further explanation as needed: |
| Funds have been appropriated in the Library Fund to cover the expenditures associated with this agreement. |
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