Agenda

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Consent-General Government # 10.

Board of Supervisors

County Administrator

Meeting Date:	09/24/2019
Brief Title: Approve Contract Extension with YCH for CDBG Administration
From:	Mindi Nunes, Assistant County Administrator, County Administrator's Office
Staff Contact:	Mindi Nunes, Assistant County Administrator, County Administrator's Office, x8426

Subject

Approve third amendment to Agreement No. 16-57 for grant administration services between the County of Yolo and Yolo County Housing for a new term ending June 30, 2020. (No general fund impact) (Nunes)

Recommended Action

Approve third amendment to Agreement No. 16-57 for grant administration services between the County of Yolo and Yolo County Housing for a new term ending June 30, 2020.

Strategic Plan Goal(s)

Thriving Residents

Reason for Recommended Action/Background

The current agreement between the County and Yolo County Housing (YCH) for specified grant administration assistance is set to expire September 30, 2019. The County is currently conducting a Request for Proposals (RFP) for CDBG Grant Application and Grant Administration services. The RFP process will not be complete by the expiration of the contract with YCH. Extending the contract for nine months through the conclusion of the fiscal year will allow time for selection of a new vendor and if necessary, transfer of knowledge and paperwork from YCH to a potential new vendor.

The County participates in many Housing, Community & Economic Development Programs in the State of California and Federally through U.S. Department of Agriculture and the U.S. Department of Housing and Urban Development; and receives funding following the approval of County grant applications. Yolo County Housing administers a variety of public housing programs within Yolo County and it has substantial expertise in local housing, economic development and community development issues and other matters relevant to the programs outlined above. The County has contracted with Yolo County Housing for the past three years to assist in the management and administration of specified housing, economic development and community development programs within Yolo County and provide a range of related services, as set forth in the agreement and has found the contractual relationship beneficial to the grant programs.

The amended agreement is attached (Attachment A). All other aspects of the current agreement remain the same. (Attachment B) Under federal procurement guidelines set forth in 24 CFR 85.36, public entity interagency contracts for common supplies and services are encouraged and such contracts are exempt from the competitive procurement requirements that otherwise apply under the guidelines.

Collaborations (including Board advisory groups and external partner agencies)

Yolo County Housing

Fiscal Impact

Fiscal Impact (Expenditure)
Fiscal impact (see budgetary detail below)
Total cost of recommended action:		$
Amount budgeted for expenditure:		$
Additional expenditure authority needed:		$
On-going commitment (annual cost):	$ 100,000

Source of Funds for this Expenditure

$100,000

Explanation (Expenditure and/or Revenue)

Further explanation as needed:

Annual maximum of $100,000 for services provided by YCH staff. To the extent possible, these expenses will be reimbursed by available CDBG funds. Any non-reimburseable expenses will be paid through the CAO budgeted general fund.

Attachments
Att. A. Amendment
Att. B. Agreement

Form Review

Inbox	Reviewed By	Date
Elisa Sabatini	Elisa Sabatini	09/03/2019 09:24 AM
Financial Services	Tom Haynes	09/03/2019 09:51 AM
County Counsel	Phil Pogledich	09/04/2019 04:15 PM
Form Started By: mnunes		Started On: 08/27/2019 11:43 AM
Final Approval Date: 09/04/2019