The project budget includes a construction contingency of $2,287,110 to cover unidentified or additional costs. To date, staff have approved $738,262 in change orders primarily for the addition of in-person visitation.  There are approximately $458,000 in potential change order costs that are in various stages of the request and approval process.  The approved and pending/potential change orders total $1,196,262. 

Completed work in May includes, but is not limited to:

• Building K (Kitchen and Laundry) –  Doors, window glazing, stainless steel utility walls, electrical and plumbing rough-in, MEP (Mechanical, Electrical and Plumbing) controls, electrical equipment, laundry equipment, HVAC roof top units, underground utilities and site concrete.
• Building F (In-Custody Programs) – Doors, window glazing, wall insulation, drywall tape and finish, painting, electrical equipment, HVAC roof top units and underground utilities.
• Building V (Day Reporting Center (DRC) – Doors, window glazing, wall insulation, ceiling framing, drywall, electrical equipment, HVAC roof top units, MEP rough-in and underground utilities.
• Building H (Housing Unit) – Roofing, window glazing, ceiling framing, concrete at exercise yard, structural steel at exercise yard, MEP control panels, and overhead and in-wall MEP rough-in.
• Site – Some underground electrical, storm drain, sewer, water piping and grading.

1. New construction:  Two options for new construction were considered with the concept that once the need for temporary booking was complete, the new building could be re-purposed for other needed Sheriff space.  One option was to create a firing range and armory.  Currently, Sheriff staff must obtain required weapons training at ranges throughout the county.  This places a burden on their ability to administer joint training and implement specialized practice.  The creation of an on-site firing range has long been a request of the Sheriff's Office.  Cost for this proposed facility is estimated to be $12,000,000.  Another option developed was to create a meeting room for use by the Sheriff in facilitating public meetings.  Currently the Sheriff's Office utilizes the Cameron Training Center for this purpose.  With the revised layout of the expansion, the secured area will include Cameron, thus making it inaccessible for public use.  Cost for this facility is estimated at $1,000,000.
2. Vacated Portables:  The timing of the relocation of the Probation department to the Historic Courthouse will be such that the option would exist to utilize their vacated portables.  Due to the nature of a portable structure, it is not rated appropriately to be utilized for secure detention.  This same barrier would be present at any non-rated building
3. City Booking Facilities:  The cities of Davis, West Sacramento and Woodland all have booking operations.  Staff explored the option to partner with them to provide booking during construction.  Due to the volume of Sheriff activity versus city police activity, their facilities would not be large enough to accommodate the traffic flow of the Sheriff booking function.  They also lack the required sobering cells.  In addition, the proximity (particularly West Sacramento PD) would require additional transport units and staff to bring keepers to the jail.
4. Update old jail facility:  The old jail located at 3rd and North in Woodland was vacant prior to its conversion for use as a temporary homeless shelter.  The facility could be brought up to current standards and used for booking with release on-site or transportation to Monroe.  This option would require closure of the homeless shelter by July 15 in order to complete the necessary repair/remodel in time for the closure of the current booking function construction schedule.  Absent an alternate plan for shelter space, closure of the emergency shelter would mean that the Woodland City Police Department can no longer enforce the no camping ordinance. In accordance with the Martin v City of Boise Court decision, Police can ask campers to move, however, enforcement of that request is only allowed when shelter space is available.  Cost of the remodel/rehabilitation of this facility is estimated to be $500,000.  This does not include any remediation that may be needed of this 1970s era building once walls/flooring are disturbed for plumbing work. Also, Sheriff’s presence in this facility will displace part of the Public Defender’s operations.
5. Utilize the existing booking unit at the Juvenile Detention Facility (JDF):  As the Probation department reviews the amount of underutilized space at the JDF due to declining numbers of incarcerated youth, consideration has been given to expanding the use of the facility in order to maintain operations.  Currently, the booking unit is not being regularly used by JDF for booking of juveniles and one detention pod remains unused.  The booking unit is on the west side of the facility, adjacent to one detention pod.  Utilizing this unit for adult booking would require the facility be slightly modified to prevent adult and juvenile contact (sight and sound).  There would also need to be an operational plan for use of common space that would require intentional actions to prohibit adult/juvenile interaction.  For example, if juvenile booking needed to occur (which happens on average two times per week), the arresting agency will notify the Sheriff staff who will vacate the area of adults while they have the juvenile en route.  With the facility modification and operational plan, it would be possible to for the current JDF functions to continue, on the east side of the facility in the remaining two pods, for Yolo youth as well as the Office of Refugee Resettlement grant program. These facility modifications and proposed operational plan would ensure that adults and juveniles have no contact, they would not see or hear the other population.  Staff have held an initial conversation with the Board of State and Community Corrections who have indicated their support of this joint use model in order to assist in maintaining the local JDF operation. The estimated cost for this option is $250,000. 
6. Old JDF Facility (Beamer Street): This facility located between Community Services and HHSA is currently vacant.  Major reconstruction would need to occur in order to bring the facility up to code.  There are no functioning water systems, the sewer line has collapsed and the HVAC system requires replacement.  Estimated cost of upgrade is $1,200,000.  Additionally, the Administrative Office of the Courts owns a partial share (16.7%) of this property and any remodel for reuse would require the County buy their share of ownership.  They estimate the value of the property to be $1,800,000; if this figure is accurate, the County would purchase their share for $300,600 bringing the total project cost to an estimated $1,500,000.  
7. New Housing Unit: As part of this grant project, a new 32-bed pod is being added to the facility.  Staff initially considered utilizing it for temporary booking.  However, upon receipt of additional SB863 funds, this unit will be needed to house detainees when Leinberger is demolished
8. Temporary construction:  The option to add a temporary secure facility on the west side of the justice campus was also explored; the cost for a temporary facility was nearly the same as a permanent facility that could be reused.  Estimated cost $700,000. 

Recommended Option
Staff recommends option 5, utilizing the existing space at the JDF, due to the low cost of conversion and the operational efficiencies gained for the facility as well as the proximity to Monroe.

Phase 1 of this project is expected to be complete by late October/early November with final project completion by November 2020.