Agenda

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Consent-Health & Human Services # 27.

Board of Supervisors

Child, Youth & Family

Meeting Date:	12/11/2018
Brief Title: Yolo Crisis Nursery – Crisis Respite Care FY18-19
From:	Karen Larsen, Director, Health and Human Services Agency
Staff Contact:	Jennie Pettet, Branch Director, Health and Human Services Agency, x2929
Supervisorial District Impact:

Subject

Approve agreement with Yolo Crisis Nursery, Inc. in the amount of $100,000 for the purpose of offering Crisis Respite Care for the period July 1, 2018 through June 30, 2019. (General fund impact $100,000) (Larsen)

Recommended Action

Approve agreement with Yolo Crisis Nursery, Inc. in the amount of $100,000 for the purpose of offering Crisis Respite Care for the period July 1, 2018 through June 30, 2019; and

Delegate authority to the Director of the Yolo County Health and Human Services Agency or her/his designee to approve Option Year Letters not to exceed $100,000 per fiscal year, for a 5-year maximum payment obligation not to exceed $500,000.

Strategic Plan Goal(s)

Operational Excellence
Thriving Residents
Safe Communities

Reason for Recommended Action/Background

On March 27, 2014 EMQ Families First announced that it did not plan to continue operating the Yolo Crisis Nursery effective June 30, 2014. EMQ Families First was the parent organization for the Yolo Crisis Nursery program, which has been in operation in Yolo County for fourteen years and works towards the goal of preventing child abuse by offering a safe and healthy place parents can voluntarily place their young children (ages 0-5) for child care during difficult times.

Services provided by the Crisis Nursery include the following;

Crisis respite overnight care for children 0-5
Crisis respite daycare for children ages 0-5 from 7am-7pm
Respite daycare for foster parents of children ages 0-5 from 7am-7pm
Subsidized preschool for children ages 2-5 from 9am-12pm
Case management for parents
Referrals to community resources
Emergency transportation for clients
Assessments and referrals for children
Care packages

Following the announcement of EMQ, members of the Yolo community expressed significant concern over the potential loss of the program, and a large community effort was undertaken to save the program. EMQ Families First agreed to continue operating the program through FY14-15, in order to allow the program to conduct fundraising, develop an operating plan and establish independent 501(c)3 status. Yolo Crisis Nursery, Inc. was officially established as an independent non-profit (separating from EMQ Families First) on July 1, 2015.

Collaborations (including Board advisory groups and external partner agencies)

County Counsel has approved this Agreement as to form.

Competitive Bid Process

This contract is based on a direct award to Yolo Crisis Nursery from the Yolo County Board of Supervisors during the FY 2018-19 Adopted Budget Hearing.

Fiscal Impact

Fiscal Impact (Expenditure)
Fiscal impact (see budgetary detail below)
Total cost of recommended action:		$ 100,000
Amount budgeted for expenditure:		$ 100,000
Additional expenditure authority needed:		$
One-time commitment	Yes

Source of Funds for this Expenditure

Explanation (Expenditure and/or Revenue)

Further explanation as needed:

These services will be funded by General funds. The amount of $100,000 is included in the HHSA adopted budget for FY18-19. The related funding will be included in the requested budget process for future fiscal years.

The following is the breakdown of funding for this agreement.

	Fiscal Year 2018-19 July 1, 2018 through June 30, 2019	Total
Crisis Respite Care Services	$100,000	$100,000

Option Years: The County may exercise its option to extend the term of the Agreement pursuant to Section I(A), of Agreement, as described in the table below. In no event shall the term of the Agreement extend beyond June 30, 2023 nor shall the total contract maximum exceed the amount of FIVE HUNDRED THOUSAND DOLLARS ($500,000), unless otherwise agreed to in writing by the parties and in conformity with the Yolo County Procurement Policy (“Yolo County Procurement Policy”) approved by the Yolo County Board of Supervisors on March 20, 2018, via Minute Order No. 18-55, Item No. 32.

Option Year/ Fiscal Year	Budget Due Date Per Option Year/ Fiscal Year	Revised Agreement Term Per Option Year/Fiscal Year	Increased Funding Amount Per Option Year/ Fiscal Year	Revised Agreement Lifetime Maximum
First/ (FY 19-20)	April 1, 2019	On or before June 30, 2020	Less than or equal to $100,000	Less than or equal to $200,000
Second/ (FY 20-21)	April 1, 2020	On or before June 30, 2021	Less than or equal to $100,00	Less than or equal to $300,000
Third/ (FY 21-22)	April 1, 2021	On or before June 30, 2022	Less than or equal to $100,00	Less than or equal to $400,000
Fourth/ (FY 22-23)	April 1, 2022	On or before June 30, 2023	Less than or equal to $100,00	Less than or equal to $500,000

Attachments
Att. A. Agreement
Att. B. Performance Measures

Form Review

Inbox	Reviewed By	Date
Financial Services	Tom Haynes	12/03/2018 11:24 AM
County Counsel	Hope Welton	12/03/2018 11:25 AM
County Counsel	Hope Welton	12/05/2018 12:46 PM
Form Started By: Kimberly Mayfield		Started On: 10/04/2018 03:10 PM
Final Approval Date: 12/05/2018