Agenda

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Consent-Health & Human Services # 16.

Board of Supervisors

Adult & Aging

Meeting Date:	10/23/2018
Brief Title: Yolo Food Bank - Eat Well Yolo Food Distribution FY 2018-19
From:	Karen Larsen, Director, Health and Human Services Agency
Staff Contact:	Sandra Sigrist, Adult and Aging Branch Director, Health and Human Services Agency, x8794
Supervisorial District Impact:

Subject

Approve agreement with Yolo Food Bank to provide food distribution through the Eat Well Yolo Program in the amount of $85,000 for the period of July 1, 2018 through June 30, 2019. (No general fund impact) (Larsen)

Recommended Action

Approve agreement with Yolo Food Bank to provide food distribution through the Eat Well Yolo Program in the amount of $85,000 for the period of July 1, 2018 through June 30, 2019.

Strategic Plan Goal(s)

Thriving Residents

Reason for Recommended Action/Background

The Yolo Food Bank is a local community based organization that works to end hunger and malnutrition in Yolo County. The Eat Well Yolo program operated by Yolo Food Bank procures and distributes fresh produce to residents of Yolo County weekly or bi-weekly at seventeen locations throughout Yolo County, working with a range of community partners to coordinate the on-site distribution.

Performance Measures included in this Agreement are as follows:

Food Distribution – Eat Well Yolo		Yolo Food Bank	Kevin Sanchez
Program Purpose	Reduce food insecurity and chronic disease through increase fruit and vegetable consumption.
Program Information	Produce food distribution occurs in: Arbuckle on the 1^st and 3^rd Wednesday of each month Clarksburg on the 1^st and 3^rd Tuesday of each month Davis on the 2^nd and 4^th Wednesday of each month Davis on the 2^nd and 4^th Friday of each month Davis at the migrant center on the 1^st and 3^rd Wednesday of each month (April – September) Dunnigan on the 1^st and 3^rd Wednesday of each month Esparto on the 1^st and 3^rd Thursday of each month Guinda on the 2^nd and 4^th Monday of each month Knights Landing on the 2^nd and 4^th Thursday of each month Madison at the migrant center on the 2^nd and 4^th Monday of each month (April – September) Madison on the 2^nd and 4^th Monday of each month Winters on the 1^st and 3^rd Thursday of each month West Sacramento- Yolo County Children’s Alliance weekly on Friday Woodland- Celebration Center Church weekly on Friday West Sacramento- Health and Human Services Agency weekly on Wednesday Woodland Senior Center weekly on Tuesday West Sacramento- Health Education Council Friday Yolo on the 1^st and 3^rd Thursday of each month There are a total of 488 produce food distributions per year (23 at each bi-weekly site, 14 at the Migrant Centers and 46 at the weekly site) Yolo Food bank supplies the produce to participating distribution sites listed above.
PM1: How much did we do?
Staff	# of FTE’s
Customers Units of Service	Average # of families provided with food assistance per distribution Average # of individuals provided with food assistance per distribution Average # of families not served due to time constraints or availability of produce Average # of pounds of fresh fruit and vegetables distributed per distribution
PM2: How well did we do it?
2.1	# and % of food recipients satisfied with the quality (freshness and variety) of the distribution
2.2	# and % of food recipients with the quantity of the distribution
PM3: Is anyone better off?
3.1	# and % of clients reporting that the food distribution increased their food security
3.2	# and % reporting they depend on food distribution and adequately feed themselves and their families
3.3	Average number of fruits and vegetables consumed per week by the household

Collaborations (including Board advisory groups and external partner agencies)

Yolo County Health and Human Services Agency
Yolo Food Bank
County Counsel has approved this agreement as to form

Competitive Bid Process

This contract is based on a direct award to Yolo Food Bank from the Board of Supervisors during the fiscal year 2018-19 adopted budget hearing. Due to this award, no competitive process was conducted.

Fiscal Impact

Fiscal Impact (Expenditure)
Fiscal impact (see budgetary detail below)
Total cost of recommended action:		$ 85,000
Amount budgeted for expenditure:		$ 85,000
Additional expenditure authority needed:		$
One-time commitment	Yes

Source of Funds for this Expenditure

Explanation (Expenditure and/or Revenue)

Further explanation as needed:

These services will be funded by the General Fund and/or Pomona fund in FY 18-19. The amount of $85,000 is included in the HHSA adopted budget for FY 18-19.

The following is the breakdown of funding for this agreement.

	Fiscal Year 2018-19 July 1, 2018 through June 30, 2019
Food Distribution Services – Eat Well Yolo	$85,000

Option Years: The County may exercise its option to extend the term of the Agreement pursuant to Section 2, of the Agreement. In no event shall the term of the Agreement extend beyond June 30, 2023 nor shall the total contract maximum exceed the amount of four hundred twenty-five thousand dollars ($425,000), unless otherwise agreed to in writing by the parties and in conformity with the Yolo County Procurement Policy approved by the Yolo County Board of Supervisors on March 20, 2018.

Option Year/ Fiscal Year	Budget Due Date Per Option Year/ Fiscal Year	Revised Agreement Term Per Option Year/Fiscal Year	Increased Funding Amount Per Option Year/ Fiscal Year	Revised Agreement Lifetime Maximum
First/ (FY 19-20)	April 1, 2019	On or before June 30, 2020	Less than or equal to $85,000	Less than or equal to $170,000
Second/ (FY 20-21)	April 1, 2020	On or before June 30, 2021	Less than or equal to $85,000	Less than or equal to $255,000
Third/ (FY 21-22)	April 1, 2021	On or before June 30, 2022	Less than or equal to $85,000	Less than or equal to $340,000
Fourth/ (FY 22-23)	April 1, 2022	On or before June 30, 2023	Less than or equal to $85,000	Less than or equal to $425,000

Attachments
Att. A. Agreement

Form Review

Inbox	Reviewed By	Date
Financial Services	Tom Haynes	10/12/2018 12:00 PM
County Counsel	Hope Welton	10/16/2018 09:52 AM
Form Started By: Kimberly Mayfield		Started On: 09/25/2018 07:49 AM
Final Approval Date: 10/16/2018