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Consent-General Government # 17.
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| Board of Supervisors |
General Services |
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| Subject |
| Approve contract with Genuent USA, LLC in the amount of $300,000 for enhancement, maintenance and technical support of the Probation Case Management System through June 30, 2019. (No general fund impact) (Yarris) |
| Recommended Action |
| Approve contract with Genuent USA, LLC in the amount of $300,000 for enhancement, maintenance and technical support of the Probation Case Management System through June 30, 2019 |
| Strategic Plan Goal(s) |
Operational Excellence
Thriving Residents
Safe Communities
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| Reason for Recommended Action/Background |
In December of 2017, the Yolo County General Services Department, Information Technology and Telecom Division (ITTD) sought quotes for a seasoned application developer to assist with the enhancement, maintenance and technical support of the Probation Case Management System. Four proposals were received. A candidate provided by Genuent USA, LLC was selected due to a combination of competitive rate and experience offered to the County.
The incumbent working under this contract is expected to assist in developing enhancements, bug fixes, provide technical support, and reports extending the systems capabilities as well as provide better reporting tools in support of client needs. The contract developer will be required to work and collaborate with ITTD and Probation staff and development contractors. In addition they will train ITTD staff where applicable.
Funding for this contract has been secured by the Probation Department and is included in the 2017-2018 budget. Funding for the remainder of the contract term will be requested through the 2018-2019 budget process. If funding is not secured for the 2018-2019 fiscal year, the contract can be terminated as of June 30, 2018. |
| Collaborations (including Board advisory groups and external partner agencies) |
| General Services Department, Probation Department, Department of Financial Services, County Counsel, County Administrators Office |
| Competitive Bid Process |
Request for Proposals (RFP) Service Requested: Enhancement, maintenance and technical support of the Probation Case Management System
Evaluation Criteria Included in RFP
- Project Management Skills
- 3+ years coding experience
- Hourly Rate
Bids Received
| Bidder |
Bid |
| Genuent |
$104/hour |
| Genuent |
$109/hour |
| Randstad |
$85/hour |
The bids above reflect the top three candidate resumes and the companies that submitted their names. Over fifteen resumes were submitted by more companies than noted above. Top candidates were identified via interviews and qualifications. |
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| Fiscal Impact |
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| Source of Funds for this Expenditure |
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Explanation (Expenditure and/or Revenue) |
| Further explanation as needed: |
| Funding for the this contract has been secured through the 2017-2018 fiscal year. It has been included in the annual operating budget for the Probation Department. Funding for the remaining amount of the contract will be requested through the 2018-2019 fiscal year budgetary process. If funding for the 2018-2019 fiscal year is not secured, the contract will be terminated. |
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