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Consent-General Government # 16.
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| Board of Supervisors |
General Services |
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| Subject |
| Approve $1,327,750 project budget for renovations and improvements at 600 A Street, Davis; approve contract with Monley Hamlin, Inc., in the amount of $1,084,525 through September 30, 2018 for Phases 3 and 4 of the 600 A Street Renovation Project; and adopt budget resolution increasing the Facilities Capital Improvement - 600 A Street 2017-2018 fiscal year budget by $327,750. (No general fund impact) (4/5 vote required) (Yarris) |
| Recommended Action |
- Approve $1,327,750 project budget for renovations and improvements at 600 A Street, Davis;
- Approve contract with Monley Hamlin, Inc., in the amount of $1,084,525 through September 30, 2018 for Phases 3 and 4 of the 600 A Street Renovation Project; and
- Adopt budget resolution increasing the Facilities Capital Improvement - 600 A Street 2017-2018 fiscal year budget by $327,750.
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| Strategic Plan Goal(s) |
Operational Excellence
Thriving Residents
Safe Communities
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| Reason for Recommended Action/Background |
At the September 26, 2017 Board of Supervisors meeting, a work authorization for Lionakis was approved in order for the firm to prepare construction documents and provide bidding and construction support services for Phases 3 and 4 of the renovation to County offices at 600 A Street. As a result of this work, a request for proposals (RFP) for construction work was released in late 2017, with sealed bids being received by the County on January 24.
Four construction bids were received with Monley Hamblin, Inc., submitting the lowest bid, $903,771. General Services recommends a contingency amount of 20% on this bid, bringing the total contract issued to $1,084,525. An estimated project budget of $1,000,000 was originally established for the renovation of 600 A Street, Davis, which is included in the county's 2017-18 final budget. Of that budget, $500,000 is General Fund allocated as part of the 2017-18 fiscal year budget. Additional funding is provided by Mental Health Services Act (MHSA) capital funds ($375,000), Workforce Investment Opportunity Act (WIOA) funds ($100,000), and the Accumulative Capital Outlay (ACO) fund ($25,000). In the course of their architectural and engineering work, Lionakis estimated total project costs to be in the $1.5-1.8 million range. However, staff believes that the project can be completed at a lower cost. The existing project budget currently has approximately $800,000 in funding remaining available and requires additional funding to complete.
Accumulated Capital Outlay funds in the amount of $172,069 is being requested for this project. The remaining fiscal requirement will be funded by the Mental Health Services Act ($122,906) and the Workforce Investment Opportunity Act ($32,775). This would bring the total project budget to $1,327,750, as reflected below:
| Project Expenditures |
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| Planning, Design & Construction Mgmt. |
$170,000 |
| Construction (Phase 2) |
$73,225 |
| Construction (Phase 3 & 4) |
$1,084,525 |
| Total Project Expenditures |
$1,327,750 |
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| Project Revenues |
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| General Fund |
$500,000 |
| ACO Fund |
$197,069 |
| Mental Health Services Act |
$497,906 |
| Workforce Investment Opportunity Act |
$132,775 |
| Total Project Revenues |
$1,327,750 |
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| Collaborations (including Board advisory groups and external partner agencies) |
| General Services Department, Board of Supervisors, Department of Financial Services, Health and Human Services Agency, County Administrators' Office, County Counsel. |
| Competitive Bid Process |
Request for Proposals (RFP) Service Requested: Davis Office Building 600 A Street Renovation Project
Evaluation Criteria Included in RFP
Bids Received
| Bidder |
Bid |
| CNW Construction |
$942,177 |
| Monley Hamlin, Inc. |
$903,771 |
| SABOO, Inc. |
$1,677,000 |
| J-WALT |
$925,850 |
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| Fiscal Impact |
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| Source of Funds for this Expenditure |
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Explanation (Expenditure and/or Revenue) |
| Further explanation as needed: |
A project budget of $1,000,000 was originally appropriated for the renovation of 600 A Street, Davis, and was approved and included in the county's 2017-2018 Adopted Budget. Of that budget, $500,000 is General Fund support allocated as part of the 2017-2018 fiscal year budget. Additional funding support is provided by Mental Health Services Act (MHSA) capital funds ($375,000), Workforce Investment Opportunity Act (WIOA) funds ($100,000), and the Accumulative Capital Outlay (ACO) fund ($25,000). In the course of their architectural and engineering work, Lionakis estimated total project costs for this project to be in the $1.5-1.8 million dollar range. However, staff believes that the project can be completed at a lower cost.
Additional funding from the Accumulative Capital Outlay fund in the amount of $172,069 is being requested for this project. The remaining fiscal requirement will be funded by the Mental Health Services Act ($122,906) and the Workforce Investment Opportunity Act ($32,775). This would bring the total project budget to $1,327,750. |
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