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Consent-General Government # 15.
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| Board of Supervisors |
General Services |
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| Subject |
| Designate the Director of General Services to negotiate and sign contract amendments not to exceed $134,000 with First Security and Alarm for security guard patrol services at County locations throughout Woodland through January 31, 2019; and establish a new Security Patrol Services accounting unit; and adopt a budget resolution adjusting the balance of the Security Patrol Services accounting unit 2017-18 budget to reflect an increase of $134,000. (General fund contingency impact $134,000) (4/5 vote required) (Yarris) |
| Recommended Action |
- Designate the Director of General Services to negotiate and sign contract amendments not to exceed $134,000 with First Security and Alarm for security guard patrol services at County locations throughout Woodland through January 31, 2019;
- Establish a new Security Patrol Services accounting unit; and
- Adopt a budget resolution adjusting the new Security Patrol Services accounting unit, 2017-18 budget to reflect an increase of $134,000.
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| Strategic Plan Goal(s) |
Operational Excellence
Thriving Residents
Safe Communities
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| Reason for Recommended Action/Background |
At the November 7, 2017 the Board of Supervisors approved a contract with First Alarm Security and Patrol to provide security patrol services 24 hours a day, and from 5:00 pm to 1:30 am on weekends and County holidays at the following locations:
- Administration Building 625 Court St. Woodland, CA. 95695
- Courthouse 725 Court St. Woodland, CA. 95695
- Courtholding/Public Defender 814 North St. Woodland, CA 95695
- Courtholding/Public Defender 814 North St. Woodland, CA 95695
- District Attorney 301 Second St. Woodland, CA 95695
- Office Complex 120 West Main St. Woodland, CA 95695
- DCSS/HHSA 100 Court St. Woodland, CA. 95695
- Old Juvenile Detention 238 W Beamer St. Woodland, CA 95695
Guards are patrolling, on foot, the perimeter of all buildings every two hours, as well as verifying all doors and windows are secure. Services also include, but are not limited to:
- Watching for any loud or threatening behavior, and respond appropriately to any situations involving such behavior.
- Intervening on behalf of County staff, clients, visitors and property whenever loud or threatening situations arise.
- Approaching anyone demonstrating loud or threatening behavior and attempt to de-escalate the situation, escort anyone from the building who does not de-escalate, and call 911, if otherwise necessary.
- The security officer shall ask anyone carrying a weapon(s) to remove the weapon(s) from County property
Reductions in the number of incidents at these County properties have been noted, and each morning, General Services staff receives a detailed report documenting all instances of vandalism, theft, interaction, and concerns from First Alarm Security and Patrol, allowing for Facilities and Maintenance Workers to address concerns before other County employees have to call to report these incidents. In many cases, General Services staff is able to address these concerns before they are even observed by other County staff.
General Services is requesting the use of General Fund Contingency and Board designation of the Director of General Services to negotiate this contract and sign any amendments, up to $134,000, in order to alter security coverage levels at any time without specific Board action. This would allow the department to respond to any increases in incident reports immediately. General Fund contingency in the amount of $134,000 in a new Security Patrol Services accounting unit would allow the department to manage the contract through January 31, 2019.
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| Collaborations (including Board advisory groups and external partner agencies) |
| General Services Department, Department of Financial Services, County Counsel, County Administrator. |
| Competitive Bid Process |
| The original agreement was competitively bid as reflected in the November 7, 2017 Board report. |
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| Fiscal Impact |
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| Source of Funds for this Expenditure |
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Explanation (Expenditure and/or Revenue) |
| Further explanation as needed: |
| $134,000 in General Fund Contingency is being requested to fund the First Alarm Security and Patrol Security Services contract through through January 31, 2019. |
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