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Consent-General Government # 18.
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| Board of Supervisors |
General Services |
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| Subject |
| Authorize the use of General Fund Contingency in the amount of $75,000 for security services at various County locations in Woodland and adopt a budget resolution adjusting the General Services Department, Facilities Division 2017-18 budget to reflect an increase of $75,000. (General fund impact $75,000) (4/5 vote required) (Yarris) |
| Recommended Action |
- Authorize the use of General Fund Contingency in the amount of $75,000 for security services at various County locations in Woodland; and
- Adopt a budget resolution adjusting the General Services Department, Facilities Division 2017-18 budget to reflect an increase of $75,000.
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| Strategic Plan Goal(s) |
Operational Excellence
Thriving Residents
Safe Communities |
| Reason for Recommended Action/Background |
In light of increased security concerns at various County owned and operated locations in Woodland, the General Services Department recently completed a solicitation for Requests for Proposal (RFP) for Security Guard Services. The services will be provided initially 24 hours a day Monday - Friday and from 5:00 pm to 1:30 pm on Saturday, Sundays and County Holidays for the following locations:
- Administration Building 625 Court St. Woodland, CA. 95695
- Courthouse 725 Court St. Woodland, CA. 95695
- Courtholding/Public Defender 814 North St. Woodland, CA 95695
- District Attorney 301 Second St. Woodland, CA 95695
- Office Complex 120 West Main St. Woodland, CA 95695
- DCSS/HHSA 100 Court St. Woodland, CA. 95695
- Old Juvenile Detention 238 W Beamer St. Woodland, CA 95695
Guards will be responsible for patrolling, on foot, the perimeter of all buildings every two hours, as well as verifying all doors and windows are secure. Services provided will also include, but are not limited to:
- Watching for any loud or threatening behavior, and respond appropriately to any situations involving such behavior.
- Intervening on behalf of County staff, clients, visitors and property whenever loud or threatening situations arise.
- Approaching anyone demonstrating loud or threatening behavior and attempt to de-escalate the situation, escort anyone from the building who does not de-escalate, and call 911, if otherwise necessary.
- The security officer shall ask anyone carrying a weapon(s) to remove the weapon(s) from County property.
- The security officer shall advise anyone of the Yolo County policy of No Camping/Loitering/Trespassing and direct them to leave.
Five responses were received to the solicitation, with First Alarm Security and Patrol securing a contract. The contract is valid November 1, 2017 through January 31, 2018, with an option to extend through June 30, 2018. This budget resolution will allow for funding of the contract through the June 30, 2018 expiration date. |
| Collaborations (including Board advisory groups and external partner agencies) |
| General Services Department, Department of Financial Services, County Counsel, County Administrator. |
| Competitive Bid Process |
Request for Proposals (RFP) Service Requested: Security Guard Services
Evaluation Criteria Included in RFP
- Qualifications (15 points)
- Demonstrated Competence/Responsibility (15 points)
- Experience (15 points)
- Description of Vendor Operations (15 points)
- Vendor's Approach to Project (15 points)
- Methodology for Vendors Performance Outcome (15 points)
- Demonstrated Competence/Past Performance (15 points)
- Financial Information (Pass/Fail)
- Quality and Completeness of Submitted Proposal (15 points)
Bids Received
| Bidder |
Criteria Evaluations Point Ranking |
| First Alarm Security & Patrol |
114.22 |
| Allied Universal |
97.98 |
| A-1 Protective Services |
86.33 |
| American Guard |
82.01 |
| US Securities |
36.32 |
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| Fiscal Impact |
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| Source of Funds for this Expenditure |
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Explanation (Expenditure and/or Revenue) |
| Further explanation as needed: |
| $75,000 in General Funding Contingency is being requested to fund this three-month contract, plus an additional three-month extension, for after-hour security services at various County locations. |
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