Agenda

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Consent-General Government # 17.

Board of Supervisors

General Services

Meeting Date:	11/07/2017
Brief Title: Yolo Bowmen Archery Club Concession Agreement- Grasslands Regional Park
From:	Kevin Yarris, Director, General Services
Staff Contact:	Jeff Anderson, Parks Planner, General Services, x5038
Supervisorial District Impact:

Subject

Approve concession agreement with Yolo Bowmen Archery Club for concession and management of archery range located at Grasslands Regional Park through November 6, 2022. (No general fund impact) (Yarris)

Recommended Action

Approve concession agreement with Yolo Bowmen Archery Club for concession and management of archery range located at Grasslands Regional Park though November 6, 2022; and
Authorize the Chair to sign the agreement.

Strategic Plan Goal(s)

Operational Excellence
Thriving Residents
Sustainable Environment

Reason for Recommended Action/Background

The Yolo Bowmen Archery Club has been managing the archery range at Grasslands Regional Park for approximately 30 years. The previous lease agreement expired on June 30, 2015. Since then, the County executed a short term lease agreement with the Bowmen in March 2016 and another short term lease agreement in February 2017. Additionally, two separate extensions were authorized to allow the Bowmen to continue management while the final contract was being negotiated. The latest extension expired on October 31, 2017.

Approval of the final contract will allow for continued recreational opportunities for the general public and will provide continuity of concession and management services. The contract will be effective for a period of five years and provides the Bowmen an option to renew the agreement for three consecutive five-year terms. Per the terms of the agreement, the Bowmen will provide general maintenance services such as irrigation repair, fence installation and repair, trash removal, and other services, which will reduce the operational costs of the Parks Division at Grasslands Regional Park.

Collaborations (including Board advisory groups and external partner agencies)

The General Services Department has collaborated with the County Administrator’s Office, County Counsel, and the Yolo Bowmen Archery Club. The contract was also reviewed and discussed at numerous Parks, Recreation and Wildlife Committee (PRWAC) meetings. Additionally, input has been received by several members of the Sierra Club Yolano Group and California Native Plant Society.

Competitive Bid Process

No bidding process was completed for this project.

Fiscal Impact

Fiscal Impact (Expenditure)
No Fiscal Impact
Total cost of recommended action:		$ 0
Amount budgeted for expenditure:		$ 0
Additional expenditure authority needed:		$ 0
On-going commitment (annual cost):	$

Source of Funds for this Expenditure

Explanation (Expenditure and/or Revenue)

Further explanation as needed:

The lease payment at Grasslands Regional Park was previously $1.00 annually. Under terms of the new agreement, the Yolo Bowmen will pay $1,500 per year, payable by November 7th of each year, to help offset park maintenance costs incurred by the Parks Division. Per the terms of the agreement, the Bowmen will also provide general maintenance services such as irrigation repair, fence installation and repair, trash removal, and other services, which will reduce the operational costs of the Parks Division at Grasslands Regional Park.

Attachments
Att. A. Concession Agreement

Form Review

Inbox	Reviewed By	Date
Financial Services	mpatterson	11/01/2017 03:47 PM
County Counsel	Phil Pogledich	11/02/2017 09:13 AM
Form Started By: Jeff Anderson		Started On: 09/15/2017 03:12 PM
Final Approval Date: 11/02/2017