Agenda

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Consent-Health & Human Services # 17.

Board of Supervisors

Adult & Aging

Meeting Date:	05/04/2021
Brief Title: Third Amendment with Yolo Community Care Continuum Farmhouse Adult Residential Services
From:	Karen Larsen, Director, Health and Human Services Agency
Staff Contact:	Ian Evans, Adult and Aging Branch Director, Health and Human Services Agency, x8297
Supervisorial District Impact:

Subject

Approve third amendment to Agreement No. 19-144 with Yolo Community Care Continuum to increase funding in the amount of $50,000 for 2020-21 for a new contract maximum of $1,463,091 for the period of July 1, 2019 through June 30, 2022. (No general fund impact) (Larsen)

Recommended Action

Approve third amendment to Agreement No. 19-144 with Yolo Community Care Continuum to increase funding in the amount of $50,000 for Fiscal Year (FY) 2020-21 for a new contract maximum of $1,463,091, for the period of July 1, 2019 through June 30, 2022; and
Increase the delegated authority for the HHSA Director to exercise and issue related optional year notices granted with the approval of Agreement No. 19-144 by the $50,000 increase noted in A., above for a maximum for a 5-year maximum payment obligation not to exceed $2,397,491.

Strategic Plan Goal(s)

	Thriving Residents
	Safe Communities

Reason for Recommended Action/Background

Yolo County serves Seriously Mentally Ill adults meeting the mental health medical necessity criteria that require the long-term residential treatment services provided by the Yolo Community Care Continuum (YCCC) Farmhouse Program. This program helps clients increase their ability to live independently through skill building, job training and/or other educational programs to further their independence. These placements also help reduce costs to the County by reducing psychiatric hospital stays, Institute for Mental Disease (IMD) placements, and homelessness. Approval of this third amendment adds $50,000 to fiscal year 2020-21 so pending claims can be paid, and revises and clarifies contract language.

With the addition of the $50,000 to FY 2020-21, the total contract maximum after all maximum optional extensions will increase to $2,397,491. (Please see Section 1 of Att. A. Third Amendment, amending Section III(B)(2) of Agreement No. 19-144) Thus, staff requests the delegation of authority to the HHSA Director to exercise and issue related optional year notices to the maximum of $2,397,491.

For the above reasons, staff recommends the approval of this first amendment to Agreement No. 19-144.

The Performance Measures were included in the initial Agreement and are not being changed by this amendment.

Collaborations (including Board advisory groups and external partner agencies)

County Counsel has approved this Agreement as to form.

Competitive Bid Process

On or about January 30, 2019, the Yolo County Procurement Manager approved a sole source letter in conformance with the Yolo County Procurement Policy.

Fiscal Impact

Fiscal Impact (Expenditure)
Fiscal impact (see budgetary detail below)
Total cost of recommended action:		$ 50,000
Amount budgeted for expenditure:		$ 50,000
Additional expenditure authority needed:		$
On-going commitment (annual cost):	$ 467,200

Source of Funds for this Expenditure

$50,000

Explanation (Expenditure and/or Revenue)

Further explanation as needed:

No general funds are required by this action. The increase of $50,000 will be funded by MHSA funds. The amount of $517,200 was included in the HHSA adopted budget for FY 2020-21. The related funding will be included in the requested budget process for future fiscal years.

The following is the breakdown of funding for this agreement from July 1, 2019 through June 30, 2022.

Funding Source	Fiscal Year 2019-20 July 1, 2019 through June 30, 2020	Fiscal Year 2020-21 July 1, 2020 through June 30, 2021	Fiscal Year 2021-22 July 1, 2021 through June 30, 2022	Total
State Realignment	$182,534	$182,534	$182,534	$547,602
MHSA	$296,157	$334,666	$284,666	$915,489
Total	$478,691	$517,200	$467,200	$1,463,091

The agreement also includes the option for 2 additional one-year extensions for fiscal years 2022-23 and 2023-24, in an amount less than or equal to $467,200 per fiscal year.

Option Year/ Fiscal Year (OP/FY)	Revised Agreement Expiration Date Per OP/FY	Maximum Increased Funding Amount Per OP/FY	Revised Agreement Lifetime Maximum Per OP/FY
First/ (FY 2022-23)	On or before June 30, 2023	Less than or equal to $467,200	Less than or equal to $1,930,291
Second/ (FY 2023-24)	On or before June 30, 2024	Less than or equal to $467,200	Less than or equal to $2,397,491

In no event shall the term of the Agreement extend beyond June 30, 2024 nor shall the total contract maximum exceed the amount of TWO MILLION THREE HUNDRED NINETY-SEVEN THOUSAND FOUR HUNDRED NINETY-ONE DOLLARS ($2,397,491) unless otherwise agreed to in writing by the parties and in conformity with the then-current Yolo County Procurement Policy approved by the Yolo County Board of Supervisors.

Attachments
Att. A. Third Amendment

Form Review

Inbox	Reviewed By	Date
Financial Services	Tom Haynes	04/27/2021 08:59 AM
County Counsel	Hope Welton	04/27/2021 09:44 AM
Form Started By: Kimberly Mayfield		Started On: 04/09/2021 09:21 AM
Final Approval Date: 04/27/2021