Agenda

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Consent-Health & Human Services # 18.

Board of Supervisors

Meeting Date:	05/04/2021
Brief Title: Approval of the Community Based Organization (CBO) Vaccination Project Agreements
From:	Karen Larsen, Director, Health and Human Services Agency
Staff Contact:	Brian Vaughn, Community Health Branch Director, Health and Human Services Agency, x8771
Supervisorial District Impact:

Subject

Authorize the Yolo County Procurement Manager to execute 13 Community Based Organization Vaccination Project agreements for a not-to-exceed total of $370,152.22. (No general fund impact) (Larsen)

Recommended Action

Authorize the Yolo County Procurement Manager to execute the following 13 Community Based Organization (CBO) Vaccination Project agreements. The total of each agreement will vary; however, the total for all of the agreements shall not exceed $370,152.22:

CommuniCare Health Center
Downtown Streets Team
Elica Health Centers
Empower Yolo
Health Education Counsel
Lideres Campesinas
RISE, Inc.
Shores of Hope
Yolo County Children’s Alliance
Yolo Food Bank
Yolo Healthy Aging Alliance
Yolo Hospice
Yolo Interfaith Immigration
Authorize the Yolo County Procurement Manager to execute any financial amendments to the resulting provider agreements, which may include financial amendments above and beyond the Procurement Manager’s aggregate signing authority as provided in the Yolo County Procurement Policy in an amount not to exceed $100,000 per agreement.

Strategic Plan Goal(s)

	Thriving Residents
	Safe Communities

Reason for Recommended Action/Background

The County through the Health and Human Services Agency will fund a number of agreements (provider names listed below) with qualifying community-based organizations (CBOs) for a COVID-19 vaccination outreach project. The project’s duration is expected to last from early April 2021 through the end of July 2021.

The contracted CBOs will identify, provide outreach to, and assist COVID-19 vaccine eligible individuals who either live or work in Yolo County (in the CBO’s service area). Outreach efforts will focus on community members who are traditionally and systemically impacted by health inequities and disparities and/or lack vaccine confidence due to stigma or misinformation. Target populations will include: LatinX communities; Russian-speaking communities; Rural communities; and the Bryte and Broderick area of West Sacramento (zip code 95605). The CBOs will assist interested vaccine eligible individuals with enrollment and sign-ups at the MyTurn and County sites with the goal of increasing enrollment in MyTurn and vaccination access to these hard-to-reach/disparate populations.

HHSA respectfully requests the BOS approve awards to the following 13 CBOs for the CBO Vaccination Project and delegate signing authority to the Yolo County Procurement Manager to expedite the contracting process in order to provide these services to the community as soon as possible.

CBO Agreements Providers

CommuniCare Health Center	$11,404.00
Downtown Streets Team	$35,000.00
Elica Health Centers	$28,125.00
Empower Yolo	$13,820.00
Health Education Counsel	$35,950.00
Lideres Campesinas	$35,210.00
RISE, Inc.	$24,010.00
Shores of Hope	$35,000.00
Yolo County Children’s Alliance	$35,000.00
Yolo Food Bank	$34,806.22
Yolo Healthy Aging Alliance	$30,000.00
Yolo Hospice	$38,000.00
Yolo Interfaith Immigration	$13,827.00

Performance Measures will be associated with the underlying CBO Agreements.

Collaborations (including Board advisory groups and external partner agencies)

County Counsel will approve each Agreement as to form.

Competitive Bid Process

On March 25, 2021, the Yolo County Public Information Officer sent a request for interest via email to 65 local CBOs about the upcoming funding opportunity. By April 5th, 2021, 21 CBOs responded expressing interest in the project. Community Health staff developed a Procurement Package including a memorandum detailing the background of the project, vendor qualification criteria, project timeline, scope of work, and methodology to receive CBOs applications. This Procurement Package was sent to the 21 CBOs who expressed initial interest by April 5th. Five (5) CBOs responded that they were not going to pursue the project, thirteen (13) CBO’s provided their feedback through the survey. Staff intends to award a contract to all qualifying CBOs who submitted the application as long as they met the initial criteria set for capacity and outreach to specific communities in specific locations of the County.

Fiscal Impact

Fiscal Impact (Expenditure)
Fiscal impact (see budgetary detail below)
Total cost of recommended action:		$ 370,152
Amount budgeted for expenditure:		$ 370,152
Additional expenditure authority needed:		$
One-time commitment	Yes

Source of Funds for this Expenditure

$370,152

Explanation (Expenditure and/or Revenue)

Further explanation as needed:

No general funds are required by this action. These services will be funded by the ELC Enhancing Detection Expansion Funds. The amount of $370,152.22 is included in the HHSA adopted budget for fiscal year 2020-21.

Attachments
No file(s) attached.

Form Review

Inbox	Reviewed By	Date
Financial Services	Tom Haynes	04/26/2021 04:18 PM
County Counsel	Hope Welton	04/26/2021 06:47 PM
Form Started By: kwood		Started On: 01/25/2021 05:11 PM
Final Approval Date: 04/27/2021