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Consent-Community Services # 20.
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| Board of Supervisors |
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| Subject |
| Approve change orders for closure of Waste Management Units 4 and 5 at the landfill and adopt a budget resolution increasing the Department of Community Services Budget by $1,400,000. (No general fund impact) (4/5 vote required) (Echiburu/Kieffer) |
| Recommended Action |
- Adopt a finding that the competitive bidding for the work described in Contract Change Orders 20-22 for the Closure of Waste Management Units 4&5 ($32,586.57) would have been unavailing, impractical, and would not have produced any public advantage;
- Approve Change Orders 20-22 for work associated with the closure of Waste Management Units 4 and 5 at the landfill;
- Authorize the Director of the Division of Integrated Waste Management to sign the change orders; and
- Adopt a budget resolution increasing the Department of community Services Budget by $1,400,000 (for a total appropriation of $31,043.510) to fund construction of the Closure of Waste Management Units 4&5 at the Yolo County Central Landfill.
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| Strategic Plan Goal(s) |
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Sustainable Environment |
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| Reason for Recommended Action/Background |
General standards for all waste management units require the owner of a landfill to close each landfill cell following completion of waste placement. The Board approved the agreement with RJ Gordon Construction Inc. (RJ Gordon) on April 23, 2019 and closure construction activities began in the summer of 2019 and continued until wet weather suspended activities. Construction resumed this spring with activities nearing completion.
During preparation of the Fiscal Year 2020-2021 budget it was anticipated that the majority of the work would be complete by June 2020, thus only $500,000 was budgeted this fiscal year to complete the project. Less progress (and correspondingly fewer funds expended) was made on the project last fiscal year so a budget resolution is necessary to increase this fiscal years budget. The attached budget resolution provides for an increase of $1,400,000. The anticipated total expenditures for this project are approximately 6.3 million dollars and includes construction, as well as construction inspection and oversight costs. Of that, approximately 5.4 million dollars is from the landfill closure fund for Waste Management Units 4&5. The remaining funds will be from the Sanitation Enterprise Fund.
Several factors contributed to the necessary budget increase for this project. They include increased extra work due to unanticipated difficulties encountered during construction and quantity increases on numerous bid items, including soil, geocomposite, toe drain and drainage piping to accommodate actual field conditions.
At the April 23, 2019 meeting the Board authorized the Director of the Division of Integrated Waste Management (Director) to approve all change orders up to the maximum allowable under state law. In the case of this project, the maximum allowable is $248,412.50. A number of unanticipated issues arose during construction activities which resulted in the Director approving change orders totaling $248,053.35, thus reaching his limit. Previous Board action at the July 21st and August 4th meetings approved change orders 9-11 and 13-16, with a total cost of $154,086. Approval of Change Orders 20 through 22 will bring the total change order amount for the project to $434,726.
Change Order 20 represents work to improve site drainage and modifications necessary due to unanticipated existing conditions. Change Order 21 represents work related to the landfill gas extraction system. Change Order 21 includes site drainage modifications as well as landfill gas collection work. |
| Collaborations (including Board advisory groups and external partner agencies) |
The division has worked with both the California Department of Resource, Recycling and Recovery (CalRecycle) and the California Regional Water Quality Control Board on the closure of Waste Management Units 4 and 5.
The division has collaborated with County Counsel on the budget resolution. |
| Competitive Bid Process |
Bids Received
| Bidder |
Bid |
| RJ Gordon Construction |
$4,718,250.00 |
| Teichert construction Inc. |
$4,923,800.00 |
| Anderson Dragline Inc. |
$5,434,780.00 |
| Nichelini General Engineering Inc. |
$5,560,420.50 |
| Gooodfellow Brothers Inc. |
$7,298,765.00 |
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| Fiscal Impact |
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| Source of Funds for this Expenditure |
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Explanation (Expenditure and/or Revenue) |
| Further explanation as needed: |
The amount of Change Orders 20-22 is $32,586.57
During the FY 20/21 budget preparation, it was anticipated that a vast majority of the work associated with the WMU 4-5 project would be complete by the end of FY 19/20 so only $500,000 was budgeted for this fiscal year. Construction time extended with less being complete in FY 19/20 and more of the project being complete this year. The revised total estimated expenditures for FY 20/21 are $1,900,000, which corresponds to a budget increase of $1,400,000.
The majority of funding for the project is provided from the landfill closure fund ($5,362,549). Remaining funds will be provided by the Sanitation Enterprise Fund. |
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