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Consent-General Government # 14.
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| Board of Supervisors |
General Services |
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| Subject |
| Approve total project budget of $130,480 for Grasslands Regional Park Vernal Pool Habitat Project and adopt a budget resolution adjusting the General Services Department, Parks Division 2020-21 budget by $35,000. (No general fund impact) (4/5 vote required) (Yarris) |
| Recommended Action |
- Approve total project budget of $130,480 for Grasslands Regional Park Vernal Pool Habitat Project; and
- Adopt a budget resolution adjusting the General Services Department, Parks Division 2020-21 budget by $35,000.
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| Strategic Plan Goal(s) |
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Sustainable Environment |
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Robust Economy |
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| Reason for Recommended Action/Background |
In October 2018, the Parks Division submitted a grant application on behalf of the Yolo Basin Foundation (YBF) to the State of California Habitat Conservation Fund (HCF) for wildlife area activities at Grasslands Regional Park requesting $65,200 with a $65,280 match component (1:1 match). The Parks Division applied on behalf of the YBF due to the requirement that only cities and counties were allowed to apply for the grant. HCF notified the Parks Division in July 2019 that the grant was awarded in its entirety, and the contract formalizing the award was executed in November 2019.
YBF will develop vernal pool curriculum and train docents to lead educational programs and tours targeted to area school children, as well as the general public, at Grasslands Regional Park. The educational programming and tours will occur over the next three years. In response to the COVID-19 pandemic, the granting agency has allowed the Yolo Basin Foundation to provide virtual tours and video lessons in the likely event that schools are not participating in field trip activities. Virtual programming will also be developed for the general public. In-person, socially distant tours with limited number of participants may commence in Spring 2021 if allowed by state and county public health guidelines.
Parks Division staff will assist with public outreach and marketing of the program, and will facilitate payment of invoices and processing of reimbursement requests. This grant implements recommendations in the 2016 Parks Sustainability Study to work with community partners to provide guided tours and educational programming. Additionally, the successful implementation of this grant ties in with marketing efforts currently underway by the Parks Division to raise awareness of the opportunities available at County Parks and to increase visitors.
Approximately 95% the $65,280 match component ($62,280) will be provided by YBF in the form of budget appropriation and volunteer docent staff hours. Approximately 5% of the match ($3,000) will be provided by the Parks Division operating budget in the form of staff time spent managing the grant payments and assisting with public outreach.
| Expenditures |
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| Pre-Activity: Curriculum Development/Docent Training |
$41,660 |
| Program Delivery: Field Trips/Tours |
$76,220 |
| Project Management |
$12,600 |
| Total Expenditures |
$130,480 |
| Project Revenues |
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| HCF Grant Funding |
$65,200 |
| YBF Match |
$62,280 |
| County In-Kind Staff Time |
$3,000 |
| Total Project Revenue |
$130,480 |
| Expenditure Obligation by Fiscal Year |
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FY 20-21 |
FY 21-22 |
FY 22-23 |
Total |
| Yolo Basin Foundation |
$ 34,000 |
$ 46,740 |
$ 46,740 |
$ 127,480 |
| Yolo County In-Kind (Staff Expense) |
$ 1,000 |
$ 1,000 |
$ 1,000 |
$ 3,000 |
| TOTAL |
$ 35,000 |
$ 47,740 |
$ 47,740 |
$ 130,480 |
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| Collaborations (including Board advisory groups and external partner agencies) |
| Yolo Basin Foundation; Parks, Recreation, and Wildlife Advisory Committee. |
| Competitive Bid Process |
| Public bid process not required- no outside services. |
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| Fiscal Impact |
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| Source of Funds for this Expenditure |
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Explanation (Expenditure and/or Revenue) |
| Further explanation as needed: |
| As the overseeing agency on this grant project, the county will be incurring all cash expenses on behalf of the Yolo Basin Foundation. Reimbursement for these expenses will occur on a bi-annual basis, ensuring that the county has a net zero annual expense for work related to this grant project. The year-one expense for this project is anticipated to be $35,000, which will be fully reimbursed by the grant. The on-going annual expense for the grant is anticipated to be $15,000 through the life of the project (through June 30, 2023), which will be fully reimbursed by the grant. The only cost the Parks Division anticipates to the county is a small amount of staff time to facilitate payment of invoices and processing of reimbursement requests. |
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