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Regular-General Government # 41.
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| Board of Supervisors |
County Administrator |
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| Subject |
| Approve a revised scope for the 2016-17 Safe Communities Program Innovation Grant award of $33,992 to the Sheriff’s Office; approve the priority focus for the Local Innovation Subaccount FY 2017-18 Safe Communities Program Innovation Grant. (No general fund impact) (Blacklock/Hoskins) |
| Recommended Action |
- Approve a revised scope for the 2016-17 Safe Communities Program Innovation Grant award of $33,992 to the Sheriff’s Office; and
- Approve the priority focus for the Local Innovation Subaccount FY 2017-18 Safe Communities Program Innovation Grant. Staff and the Local Innovation Subaccount Ad Hoc Subcommittee recommend that the priority focus be "services connection".
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| Strategic Plan Goal(s) |
Operational Excellence
Safe Communities |
| Reason for Recommended Action/Background |
Background
The Local Innovation Subaccount is a public safety fund mandated by the State as part of the Public Safety Realignment of 2011. This subaccount is unique in that its expenditure is at the sole discretion of the Board of Supervisors and not required to adhere to the standard Community Corrections Partnership funding processes. Ten percent of the annual allocation of the following four local growth accounts created in the 2011 package create the subaccount:
- Trial Court Security Growth Special Account
- Juvenile Justice Growth Special Account
- District Attorney and Public Defender Growth Special Account
- Community Corrections Growth Special Account
In May 2016, the Board approved a policy that established a process for allocation of the Local Innovation Subaccount funds through the creation of a “Safe Communities Program Innovation Grant” (see Attachment A). Through this grant, County staff and community-based organizations that provide services to justice-involved populations have the opportunity to innovate with the use of these funds. A Local Innovation Subaccount Ad Hoc Subcommittee comprised of Supervisors Rexroad and Provenza was created to assist with oversight.
Under this policy a priority focus theme is to be established for each application cycle and all grant funding requests must meet a permissible use related to one of the four local growth accounts (which are detailed in Attachment A). Additionally, the County Administrator’s Office (CAO) is to announce the application period for the grant to community based organizations and County staff. Once received, the applications are reviewed by an interdisciplinary scoring panel and their recommendation is presented to the Local Innovation Subaccount Ad Hoc Subcommittee before presentation to the Board of Supervisors for final approval.
Safe Communities Program Grant FY 2016-17
Fiscal Year 2016-17 was the inaugural year for the Safe Communities Program Innovation Grant with $33,992 available from the Local Innovation Subaccount. The CAO's office sent out notification to County staff and community based organizations in November of the grant application period, which ran from November 16 to December 21, 2016. The priority focus chosen for this year was mental health. Ultimately, the application from the Sheriff’s Office was the only proposal received. Therefore, rather than a scoring panel, the application was reviewed by CAO staff to ensure it met the requirements and the application was approved by the Local Innovation Subaccount Ad Hoc Subcommittee.
The Sheriff’s Office originally proposed utilizing the grant to fund a study and the development of a statement of work for a criminal justice and behavioral health information sharing project (see Attachment C). With support from the Continuum of Care Work Group, and in accordance with the Stepping UP Initiative, the Sheriff's Office seeks to address the issue of cross-system information sharing, particularly information about the health and treatment of people with mental illnesses.
Change of Project Scope
The Sheriff’s Office was concurrently awarded technical assistance from the Integrated Justice Information Systems (IJIS) Institute under the US Department of Justice’s Bureau of Justice Assistance grant. IJIS was able to perform an inventory of existing technologies, a gap analysis, create a high level information sharing design and assisted in the creation of a plan to share data among criminal justice and health entities, which resulted in the Sheriff’s Office being provided a technical plan for data sharing among justice and health services agencies for the Continuum of Care workgroup. Therefore, the Local Innovation funds were not needed as the original goal had been accomplished.
The Sheriff’s Office is requesting that the 2016-17 Local Innovation grant award be carried forward to 2017-18 to fund a contract with an IT project manager consultant to carry out the plan produced by IJIS (see Attachment B). A qualified consultant would work through the detailed task plan produced by IJIS, which outlines over 100 tasks taking approximately 3600 hours of labor to complete. It is projected additional funds will be needed to complete the project. The Stepping Up group is requesting funding through the FY 2018-19 budget process.
With the support of the Local Innovation Subaccount Ad-hoc Subcommittee, Staff recommends approval of the revised scope for the 2016-17 grant award.
Safe Communities Program Grant FY 2017-18
Fiscal Year 2017-18 is the second year for the Safe Communities Program Innovation Grant and $122,055 is available from the Local Innovation Subaccount to distribute. After the approval of the priority focus, the grant will be announced and an application period of three weeks will begin. The applicant whose project is recommended by the three person interdisciplinary scoring panel and Local Innovation Subaccount Ad Hoc Subcommittee will give a presentation to the full Board of Supervisors, where the Board will decide whether to award the grant.
The Local Innovation Subaccount Ad Hoc Subcommittee discussed the priority focus options for the FY 2017-18 grant, and the recommendation given was for “services connection”, which refers to connecting offenders or probationers to services that are needed. Services provided would include, but not limited to, housing, mental health treatment, work training, educational programs, and substance abuse treatment. This priority focus was viewed to be broad enough for a wide variety of projects to be applicable while also being specific enough to give interested departments and community based organization partners a guide for which projects to propose. This priority focus is potentially related to two of the permissible uses outlined in the county policy, namely Juvenile Justice and Community Corrections. |
| Collaborations (including Board advisory groups and external partner agencies) |
Local Innovation Subaccount Ad Hoc Subcommittee
County Administrator's Office
Sheriff's Office |
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