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Regular-General Government # 40.
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| Board of Supervisors |
County Administrator |
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| Subject |
| Approve AB900 Main Jail Expansion & Renovation plans and specifications and project budget of $43,981,907, approve agreement with Broward Builders for the construction of the Main Jail and Expansion and Renovation Project for an amount not to exceed $34,306,650. (No general fund impact) (Nunes/Vernon) |
| Recommended Action |
- Approve AB900 Main Jail Expansion & Renovation project budget of $43,981,907 contingent on final approval from the State Department of Finance for grant proceeds in the amount of $36,295,000;
- Approve the Plans and Specifications for the Main Jail Expansion and Renovation Project; and
- Authorize the Assistant County Administrator to sign a construction agreement with Broward Builders for the construction of the Main Jail Expansion and Renovation Project for an amount not to exceed $34,306,650 (inclusive of change orders) and any additional documents related to the contract.
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| Strategic Plan Goal(s) |
| Safe Communities |
| Reason for Recommended Action/Background |
In 2014, the Board adopted a resolution authorizing acceptance of local Jail Construction Financing (AB900) Phase II funds in the amount of $36,295,000 from the Board of State and Community Corrections. These funds were planned to be used to expand the current jail detention facility to include new housing, program space, kitchen and day reporting center. In addition renovations would be made to the existing footprint to provide for additional health and mental health beds, separate booking and intake and the security electronics upgrade retrofit. The difference between the project budget of $43,981,907 and the grant of $36,295,000 includes the required 10% matching funds and additional project costs. Funds have been set aside from Development Impact Fees, Accumulated Capital Outlay Funds, and County bond proceeds to complete the total project funding. The specifics of the funding for this project is outlined in the attached Budget Summary Table (Attachment A).
The Main Jail Expansion & Renovation Project (Monroe) is in the final stages of State approval prior to starting the construction phase of the project. In January 2018 the State Department of Finance approved the Construction documents for the bidding process. The project received bids March 1, 2018. The bids came back favorable with Broward Builders being the low bidder at $32,678,000. The engineers estimate for construction was $36,340,033, thus the low bid represents a savings of $3,600,000 to the overall project budget.
Approval of this project budget and construction contract will allow the County to proceed with groundbreaking in late June and keep the project on track for State Department of Finance approval in June. With the State funding approval and the Board approved funds, no additional funding will be necessary. The project milestone schedule is included as Attachment B and anticipates a Notice to Proceed from the State by end of June and occupancy June 2020.
Staff recommends approval of the total project budget of $43,981,907 including a not to exceed $34,306,650 construction contract and authorizing the Assistant County Administrator to execute the contract and any related documents. This authority includes the ability sign change orders up to the not to exceed amount of $34,306,650. Any change order that would exceed this amount would require Board approval. |
| Collaborations (including Board advisory groups and external partner agencies) |
| The County Administrator’s Office collaborated with the Yolo County Sheriff, County Counsel, County Department of Finance, California Board of State and Community Corrections (BSCC), California State Public Works Board, California Department of Corrections and Rehabilitation (CDCR), California Department of Finance (DOF) and the State Fire Marshall’s Office. |
| Competitive Bid Process |
Bidding Process
Project Plans & Specifications
| Bidder |
Bid |
| Broward Builders* |
32,673,000 |
| Sletten Companies |
34,698,800 |
| Zovich |
45,653,000 |
*Low Bidder |
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| Fiscal Impact |
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| Source of Funds for this Expenditure |
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Explanation (Expenditure and/or Revenue) |
| Further explanation as needed: |
| The 2017-18 Adopted Budget included $27,727,000 for project construction costs. Remaining amounts will be included in the 2018-19 Budget. |
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