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Consent-Health & Human Services # 17.
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| Board of Supervisors |
Adult & Aging |
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| Subject |
Approve agreement with CommuniCare Health Centers, Inc. to provide Housing and Disability Advocacy Program services in the amount of $168,206 for the period February 1, 2018 through June 30, 2020. (No general fund impact) (Larsen)
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| Recommended Action |
- Approve agreement with CommuniCare Health Centers, Inc. to provide Housing and Disability Advocacy Program services in the amount of $168,206 for the period February 1, 2018 through June 30, 2020; and
- Delegate authority to the Director of Health and Human Services Agency and/or her/his designee to sign and execute any additional forms, documents and/or amendments as necessary relating to this agreement, provided there are no significant programmatic changes or increases in funding.
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| Strategic Plan Goal(s) |
Operational Excellence
Thriving Residents
Safe Communities |
| Reason for Recommended Action/Background |
In August 2017, the California Department of Social Services (CDSS) requested proposals from counties for its Housing and Disability Advocacy Program (HDAP), which aims to assist individuals who are experiencing homelessness apply for disability benefit programs while also providing housing assistance.
Project Proposal
In October 2017, the Yolo County Health and Human Services Agency (HHSA) submitted an application to CDSS for Housing and Disability Advocacy Program funding. HHSA’s proposed project aims to improve the overall well-being of individuals and families in Yolo County with disabilities who are experiencing homelessness, by providing services that focus on four key areas, including (1) financial self-sufficiency (through access to disability income and/or workforce development), (2) housing stability, (3) physical health, and (4) behavioral health.
The project is structured as an enhancement to the General Assistance program in Yolo County, with a contracted HDAP provider working closely with General Assistance staff to identify individuals in the target population who require assistance with securing disability income. The contracted provider employ a Disability Benefits Advocate (1 full-time employee) to assist clients in the target population with preparing and submitting benefits claims to any appropriate disability benefits program, including but not limited to:
- Supplemental Security Income/ State Supplementary Program for the Aged, Blind, and Disabled (SSI/SSP);
- Federal Social Security Disability Insurance (SSDA);
- Cash Assistance Program for Immigrants (CAPI); and/or
- Veterans Disability Compensation.
The Advocate will work with project partners to conduct screenings, assess each person’s appropriateness for disability benefits, assist with preparing and filing disability applications, assist with gathering required documentation, and ensure the timely submission of benefits claims.
In December 2017, staff received notification that HHSA’s HDAP application was funded in the amount of $190,483 over a three year period from July 1, 2017 through June 30, 2020.
In order to provide the disability advocacy services associated with this grant, HHSA released a local request for proposals to seek a qualified vendor. Information regarding that provider selection process is detailed in the competitive bidding section of this staff report.
The performance measures included in this agreement are as follows:
Program Purpose
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To secure permanent disability income for individuals and families with disabilities who are experiencing homelessness in Yolo County. |
| Performance Measure 1: How much did we do? |
1.1
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# of people enrolled in disability benefits advocacy services through the Housing and Disability Advocacy Program |
1.2
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# of disability benefits applications submitted |
| Performance Measure 2: How well did we do it? |
| 2.1 |
Average length of time from application submission to decision |
Performance Measure 3: Is anyone better off? |
| 3.1 |
% and # of applications favorably approved for disability income benefits |
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| Collaborations (including Board advisory groups and external partner agencies) |
County Counsel has approved this Agreement as to form.
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| Competitive Bid Process |
On November 9, 2017, Yolo County Health and Human Services Agency (HHSA) issued a Request for Proposals (RFP) from qualified community based organizations to provide Benefits Linkage Program services.The RFP was open for 42 days (just over six weeks), and staff offered potential bidders an opportunity to ask questions during a Mandatory Bidders' Conference on November 21, 2017. Bidders were offered the opportunity to submit proposals via the electronic BidSync system or by dropping off a paper proposal directly at HHSA.
HHSA received two proposal(s) from this solicitation. A Proposal Review Committee was formed that included three HHSA employees from three different HHSA branches. The proposal submitted by CommuniCare Health Centers, Inc. was selected as the top choice by all members of the Review Committee, and was evaluated and determined to meet all the required qualifications necessary to successfully provide these services. Following the recommendations of the Proposal Review Committee, the two proposals were peer reviewed by staff from the County Administrator's Office.
Additional information regarding the Competitive Bid Process is provided below, including a summary of the RFP evaluation criteria.
Request for Proposals (RFP) Service Requested: Benefits Linkage Program
Evaluation Criteria Included in RFP
- Company overview (20 points)
- Experience and past performance (30 points)
- Responsiveness/Responsibility (10 points)
- Approach to Project (50 points)
- Pricing Requirements (30 points)
- Quality Assurance and Oversight (20 points)
- Outputs and Outcome Measures (40 points)
- Financial Information (pass/fail)
- Quality and Completeness of Proposal (pass/fail)
Bids Received
| Bidder |
Bid |
| CommuniCare Health Centers, Inc. |
$139,228.36 annually |
| Yolo County Children’s Alliance |
$139,231.20 annually |
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| Fiscal Impact |
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| Source of Funds for this Expenditure |
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Explanation (Expenditure and/or Revenue) |
| Further explanation as needed: |
No general funds are required by this action. These services will be funded by an HDAP grant from the California Department of Social Services. The amount of $29,006 is included in the HHSA approved budget for FY17-18. The related funding will be included in the requested budget process for future fiscal years.
The following is the breakdown of funding for this agreement.
Fiscal Year 2017-18 February 1, 2018
Through
June 30, 2018 |
Fiscal Year 2018-19 July 1, 2018
through
June 30, 2019 |
Fiscal Year 2019-20 July 1, 2019
through
June 30, 2020 |
Total |
| $29,006 |
$69,600 |
$69,600 |
$168,206 |
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