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  Consent-Law & Justice Services    #   18.    
Board of Supervisors Sheriff-Coroner  
Meeting Date: 08/01/2017  
Brief Title:    2017 Fair Security Contract
From: E.G. Prieto, Yolo County Sheriff-Coroner, Yolo County Sheriff's Office
Staff Contact: Rosario Ruiz-Dark, Chief of Finance and Administration, Yolo County Sheriff's Office, x5264

Approve the 2017 Yolo County Fair Security Service Agreement with the 40th District Agricultural Association in the amount of $81,128.10 for the Sheriff's Office to provide security at the Yolo County Fair from August 16 through August 20, 2017. (No general fund impact) (Prieto)
Recommended Action
Approve 2017 Yolo County Fair Security Service Agreement, # FS-15-17, with the 40th District Agricultural Association in the amount of $81,128.10 for the Sheriff's Office to provide security at the Yolo County Fair from August 16 through August 20, 2017.
Strategic Plan Goal(s)
Safe Communities
Operational Excellence
Reason for Recommended Action/Background
As this agreement is being made between two government entities, approval by the Board of Supervisors is required for the Sheriff’s Office to provide security at the 2017 Yolo County Fair. The Sheriff's Office has provided the Yolo County Fair with security services for more than forty years. This revenue agreement has been in existence since 1991. Prior to 1991, the Sheriff’s Patrol Budget absorbed the cost of providing fair security. The 40th District Agricultural Association fair manager submitted the proposed contract to the Fair Board and received approval to authorize the contract. 

The presence of Yolo County deputies at the County Fair ensures that all members of the public have a safe experience when visiting.  There were a total of 13 arrests during the 2016 fair, which included arrests for public intoxication, obstruction, and disturbing the peace. In addition to security services, Yolo County deputies deliver assistance during medical aid calls and reuniting lost children with their parents.
Collaborations (including Board advisory groups and external partner agencies)
The contract as developed represents the consensus of the 40th District Agricultural Association and the Yolo County Sheriff’s Office. County Counsel has reviewed and approved the contract as to form. YCPARMIA has assisted with insurance issues.

Fiscal Information
No Fiscal Impact
Fiscal Impact of this Expenditure
Total cost of recommended action
Amount budgeted for expenditure $81,128
Additional expenditure authority needed $0
On-going commitment (annual cost)
Source of Funds for this Expenditure
40th Dist. Ag Association $81,128
Further explanation as needed
Reimbursement revenues from the Yolo County Fair fully offset the projected 2017 Yolo County Fair security costs of $81,128.10 for the Sheriff’s Office. The appropriations and revenue are included in the 2017-18 budget.
Att. A. 2017 Fair Security Contract

Form Review
Inbox Reviewed By Date
Tom Lopez Tom Lopez 07/19/2017 08:43 AM
Financial Services Tom Haynes 07/24/2017 01:01 PM
County Counsel Hope Welton 07/24/2017 01:39 PM
Form Started By: Selena Hobbs Started On: 07/05/2017 11:00 AM
Final Approval Date: 07/24/2017
Level double AA conformance,
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