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  Consent-Law & Justice Services    #   24.    
Board of Supervisors Probation  
Meeting Date: 07/24/2018  
Brief Title:    YCOE/ORR Educational Services MOU
From: Brent Cardall, Chief Probation Officer, Probation Department
Staff Contact: Dan Fruchtenicht, Asstant Chief Probation Officer, Probation Department, x5343

Subject
Approve one year agreement with the Yolo County Office of Education for $150,000 to provide educational services to youth placed at the Juvenile Detention Center Facility by the Office of Refugee Resettlement. (No general fund impact) (Cardall)
Recommended Action
  1. Approve one year agreement with the Yolo County Office of Education for $150,000 to provide educational services to youth placed at the Juvenile Detention Center Facility by the Office of Refugee Resettlement;
     
  2. Delegate authority to the County Administrator or his designee to execute the agreement and any amendments necessary to effectuate the intent of the agreement; and
     
  3. Direct Probation to provide quarterly updates to the Board of Supervisors regarding Office of Refugee Resettlement youth educational services.
Strategic Plan Goal(s)
Safe Communities
Operational Excellence
Reason for Recommended Action/Background

The Office of Refugee Resettlement (ORR) has approved funding to supplement educational services in the Juvenile Detention Facility for ORR youth. The Yolo County Board of Education is mandated by law to administer and operate educational services in the Juvenile Detention Facility. The Yolo County Office of Education is the provider of alternative education services in the county, which includes the Juvenile Detention Facility.

Through a grant from ORR, the Yolo County Probation Department houses up to 24 youth who meet criteria for secure placement in the Yolo County Juvenile Detention Facility.  While at the Yolo County Juvenile Detention Facility, these youths receive comprehensive programming including educational, medical, mental health, and recreational services.  The Yolo County Probation Department is committed to ensuring ORR youth receive quality services, including excellent educational opportunities.  YCOE has determined that due to the nature of the program, the enrollment of ORR youth is unpredictable and inconsistent.  This has caused YCOE to expend additional funds to maintain two classrooms, even when the ORR enrollment numbers do not support two classrooms.  To ensure the provision of quality education at the Yolo County Juvenile Detention Facility, ORR has approved funds payable under this agreement to YCOE to support the academic program.  This agreement between Yolo County and YCOE formalizes fiscal terms and expresses both entities commitment to collaboration in the delivery of the academic program for ORR youth at the Yolo County Juvenile Detention Facility.     

Collaborations (including Board advisory groups and external partner agencies)
ORR, YCOE, County Administrator
Competitive Bid Process
The Yolo Board of Education is mandated by law to administer and operate juvenile court schools.

Fiscal Information
No Fiscal Impact
Fiscal Impact of this Expenditure
Total cost of recommended action $150,000
Amount budgeted for expenditure $0
Additional expenditure authority needed $150,000
On-going commitment (annual cost) $150,000
Source of Funds for this Expenditure
ORR Grant Revenue $150,000
Further explanation as needed
On June 26, 2018 the Probation Department received direction the Board to continue the ORR program under a new budget structure, which includes specific funding for educational services through YCOE. This new $150,000 funding will supplement the existing educational services provided by YCOE at the Yolo County Juvenile Detention Facility.

Appropriation of these new additional funds to the Department's budget will occur on September 25, 2018 as part of the County Adopted Budget process. ORR reimburses the Department quarterly based on invoiced amount.
Attachments
Att. A. MOU
Att. B. WASC Self-Study
Att. C. Local Control Accountability Plan

Form Review
Inbox Reviewed By Date
Patrick Blacklock Patrick Blacklock 07/19/2018 08:48 AM
Financial Services Tom Haynes 07/19/2018 11:17 AM
County Counsel cscarlata 07/19/2018 01:33 PM
Form Started By: Nate Palmer Started On: 07/10/2018 03:49 PM
Final Approval Date: 07/19/2018
Level double AA conformance,
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