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  Consent-Health & Human Services   #   31.    
Board of Supervisors Child, Youth & Family  
Meeting Date: 07/24/2018  
Brief Title:    Children's Home Society of California FY17-19 Amendment 1
From: Karen Larsen, Director, Health and Human Services Agency
Staff Contact: Jennie Pettet, Child, Youth & Family Branch Director, Health and Human Services Agency, x2929

Subject
Approve first amendment to Agreement No. 18-90 with Children’s Home Society of California to extend the term through June 30, 2019 and increase the contract amount by $281,423 for a new contract maximum amount of $412,912 to provide Foster Care Emergency Child Care Bridge Program services for the term of April 1, 2018 through June 30, 2019. (No general fund impact) (Larsen)
Recommended Action
Approve first amendment to Agreement No. 18-90 with Children’s Home Society of California to extend the term through June 30, 2019 and increase the contract amount by $281,423 for 2018-19, for a new contract maximum amount of $412,912 to provide Foster Care Emergency Child Care Bridge Program services for the term of April 1, 2018 through June 30, 2019.
Strategic Plan Goal(s)
Operational Excellence
Thriving Residents
Safe Communities
Reason for Recommended Action/Background
The Emergency Child Care Bridge Program for Foster Children (Bridge Program) provides resource and referral services, trauma-informed training for child care providers and a voucher payment system for child care services for Resource Families/Foster Parents. The program provides a Child Care Navigator in Yolo County and provides Resource Families/Foster Parents a voucher payment program for emergency child care in an effort to increase placement and stability for children that enter the County of Yolo Child Welfare System (CWS). In addition, the Bridge Program provides child care providers with trauma-informed care training in order to give child care providers support and education when caregiving for a child that has incurred trauma.

Subsidized child care in Yolo County is scarce and typically has long waiting lists for those eligible to the programs. In addition, Yolo County CWS encounters a barrier to finding immediate placement for children that come into care because many Resource Families/Foster Parents are employed and have a need for child care for children placed with them. In many instances, child care may be the only reason why a child is not placed immediately. The purpose of the Bridge Program is to provide Resource Families/Foster Parents with immediate access to child care. The Bridge Program is a temporary child care voucher program where services may be provided for up to six (6) months. If necessary, the County may extend services for up to 12 months. The goal of temporary child care assistance is to concurrently enroll families in a permanent long term child care program so that there is a smooth transition to the permanent child care with no break in services.
 
Approval of this amendment will allow Children’s Home Society to continue to provide these services through 2018-19.
 
Performance Measures included in this Agreement are as follows:
Program Purpose The primary purpose of the Emergency Child Care Bridge Program for Foster Children (Bridge Program) is to provide resource and referral services, trauma-informed training for child care providers, and a voucher payment system for child care services for the Bridge Program.
Program Information Foster Care children (age 0-12), Foster Care children with exceptional needs and/or severely disabled children (age 0-21) and families referred by Child Welfare Services staff.
 
Priority will be given to the following populations:
  • Severely disabled children ages 0-21 not receiving Foster Care payments but expected to complete the Resource Family Approval (RFA) process within 60 days;
  • Children with exceptional needs ages 0-21 not receiving Foster Care payments but expected to complete the RFA process within 60 days;
  • Children ages 0-5 years in need of emergency foster care placement, and;
  • Children ages 0-5 years with current caregivers in need of child care that promotes placement stability
PM1: How much did we do?
1.1 How many families received voucher assistance? How many children birth to five (5) years? Six (6) years to twelve (12) years? Thirteen (13) years to Twenty-one (21) years?
1.2 How many new child care providers were enrolled?
1.3 How many children gained stable placement due to receiving voucher assistance?
1.4 How many families were assisted with obtaining permanent child care?
1.5 How many children were placed in permanent child care?
1.6 How many child care providers received trauma-informed care training?
1.7 How many children received child care from a licensed Child Care Center? Licensed Family Child Care Home? Licensed-exempt Child Care Provider(s)/Program(s)? License-exempt non-relative providers? License exempt relative provider?
1.8 Number of trauma-informed care trainings held?
1.9 Number of coaching sessions held?
1.10 Number of referrals received by Child Care Navigator?
PM2: How well did we do it?
2.1 How many child care providers were enrolled into the voucher program within 30 days? 60 days? 90 days?
2.2 How many children were enrolled into the voucher program within 30 days? 60 day?
2.3 How many care providers found an emergency child care provider within 30 days? 60 days?
2.4 How many children received permanent child care with in three (3) months? Six (6) months? Nine (9) months? Twelve (12) months?
2.5 Length of time to transition from Bridge to non-Bridge child care?
2.6 Number and average duration of vouchers disbursed?
2.7 Length of time (or number of months) child received the voucher?

PM3: Is anyone better off?
3.1 The number and percent of children receiving the voucher?
3.2 The number and percent of children placed in a home-based family care setting?
3.3 The number and percent of children that gained placement stability?
3.4 The number and percent of child care providers that agreed to remain on the child care provider list for Foster Care Children placement?
3.5 The number and percent of child care providers that participated in Trauma-Informed Care training?
3.6 The number and percent of child care providers that state that the ongoing coaching of trauma-informed care increases their capacity to support CWS children?
3.7 The number and percent of children enrolled in Bridge subsidized care?
3.8 The number and percent of children enrolled in Bridge non-subsidized care?
3.9 The number and percent of children eligible but not enrolled into Bridge subsidized or non-subsidized care?
3.10 The number and percent of children transitioning from Bridge to non-Bridge subsidized or non-subsidized care?
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved this Agreement as to form.
Competitive Bid Process
A Sole Source Letter has been reviewed and approved by the Purchasing Manager.

Fiscal Information
Fiscal impact (see budgetary detail below)
Fiscal Impact of this Expenditure
Total cost of recommended action $281,423
Amount budgeted for expenditure $281,423
Additional expenditure authority needed $0
One-time commitment     Yes
Source of Funds for this Expenditure
Emergency Child Care Brid $281,423
General Fund $0
Further explanation as needed
These services will be funded by Emergency Child Care Bridge Funding. The amount of $281,423 is included in the HHSA budget 2018-19. 

The following is the breakdown of funding for this agreement.
Scope of Service April 1, 2018
through
June 30, 2018
July 1, 2018
through
June 30, 2019
Total
Child Care Costs $131,489 $281,423 $412,912
 
Attachments
Att. A. Agreement

Form Review
Inbox Reviewed By Date
Karen Larsen Karen Larsen 07/18/2018 03:12 PM
Financial Services Tom Haynes 07/19/2018 11:07 AM
County Counsel cscarlata 07/19/2018 01:40 PM
Form Started By: ahines Started On: 07/02/2018 03:00 PM
Final Approval Date: 07/19/2018
Level double AA conformance,
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