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  Consent-Health & Human Services   #   30.    
Board of Supervisors Child, Youth & Family  
Meeting Date: 07/24/2018  
Brief Title:    CommuniCare Health Centers, Inc. Supervised Visitations Amd 4
From: Karen Larsen, Director, Health and Human Services Agency
Staff Contact: Jennie Pettet, Director of Child, Youth & Family Branch, Health and Human Services Agency, x2929

Approve fourth amendment to Agreement No. 15-60 with CommuniCare Health Centers, Inc. to increase the contract by $9,002 for 2018-19 for a maximum amount of $1,303,002 to provide supervised visitations services for the period July 1, 2014 through July 15, 2018. (No general fund impact) (Larsen)
Recommended Action
Approve fourth amendment to Agreement No. 15-60 with CommuniCare Health Centers, Inc. to increase the contract by $9,002 for 2018-19 for a maximum amount of $1,303,002 to provide supervised visitations services for the period July 1, 2014 through July 15, 2018.
Strategic Plan Goal(s)
Operational Excellence
Thriving Residents
Safe Communities
Reason for Recommended Action/Background
Supervised visitation is the provision of scheduled contact between the child(ren) in a family and the child(ren)'s biological, adoptive or other relative in the presence of a third party. Historically, supervised visitation services have been provided in child welfare situations where a child is in a court-ordered, out-of-home placement due to allegations or findings of abuse or neglect and the goal is to protect children from inappropriate or unsafe parenting. It is described as the key to successful reunification and the primary mechanism through which family relationships are maintained while a child is in out-of-home care. It is also an opportunity to provide coaching and education to the visitor to develop or enhance their parenting skills. Additionally, it provides the context for learning if and when a parent is willing and able to provide a safe environment for a child or if a permanent plan other than reunification is to be considered. A broader understanding of visitation services would include keeping children connected to a range of family members, other important figures in their lives and to their culture and community, supporting their sense of belonging, offering ongoing reassurance and reinforcing the continuity of place and culture.

Approval of this amendment will allow CommuniCare to continue to provide services through July 15, 2018, while HHSA finalizes contract negotiations with the new provider of this service that was selected as result of recent request for proposals (RFP) issued for these services.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved as to form.
Competitive Bid Process
On April 11, 2014, HHSA issued a Request for Proposals (RFP) for interested vendors to provide supervised visitation services to non-custodial parents and their children. HHSA received only one proposal from this solicitation. After evaluation of the only proposal received, CommuniCare Health Centers was selected and awarded to provide these services. The agreement was approved by the Board of Supervisors in July 2014 for the term of July 1, 2014 through June 30, 2017, with an option to renew for up to two consecutive one-year periods (i.e. July 1, 2017 through June 30, 2018 and July 1, 2018 through June 30, 2019).

Subsequently, an RFP was released on March 13, 2018 to seek new proposals for the continuation of these services. Liliput Children's Services was selected as the new provider for the ongoing delivery of these services. This amendment extends the contract with CommuniCare by 15 days to ensure the successful transition of services between providers.

Request for Proposals (RFP) Service Requested: Supervised Visitations Services

Evaluation Criteria Included in RFP
  • Reasonableness of Costs
  • Qualification and Experience
  • Delivery Schedule
  • Demonstrated Competence
  • Proposer’s Approach to the Project
  • Customer References
  • Financial Stability
  • Quality and Completeness of Submitted Proposal
  • Proposer’s Concept & Understanding of the County’s goals and intent for the design and function of the project
Bids Received
Bidder Bid
CommuniCare Health Centers, Inc. $265,712

Additionally, HHSA released a new RFP for Supervised Visitation/Coaching Services on March 13, 2018. Potential bidders were offered the opportunity to ask questions during a mandatory Bidders’ Conference on March 21, 2018 and the proposal remained open through April 23, 2018 (6 weeks). HHSA will provide the Board with additional information regarding the RFP process and selected providers when the completed contract(s) are presented to the Board for approval early in 2018-19.

Fiscal Information
Fiscal impact (see budgetary detail below)
Fiscal Impact of this Expenditure
Total cost of recommended action $9,002
Amount budgeted for expenditure $9,002
Additional expenditure authority needed $0
One-time commitment     Yes
Source of Funds for this Expenditure
General Fund $0
Realignment $9,002
Further explanation as needed
The total amount of the agreement is $1,303,002 from July 1, 2014 through July 15, 2018 is as follows:
Program Fiscal Year 2015-16
July 1, 2014 through June 30, 2015
Fiscal Year 2015-16
July 1, 2015 through June 30, 2016
Fiscal Year 2016-17
July 1, 2016 through June 30, 2017
Fiscal Year 2017-18
July 1, 2017 through June 30, 2018
Fiscal Year 2018-19
July 1, 2018 through July 15, 2018
Supervised Visitation  
Total $300,000 $360,000 $360,000 $274,000 $9,002 $1,303,002
Att. A. Amendment

Form Review
Inbox Reviewed By Date
Karen Larsen Karen Larsen 07/13/2018 05:30 PM
Financial Services Tom Haynes 07/16/2018 11:34 AM
County Counsel Hope Welton 07/16/2018 01:13 PM
Form Started By: kbrockett Started On: 06/28/2018 08:10 AM
Final Approval Date: 07/16/2018
Level double AA conformance,
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