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  Regular-General Government   #   55.    
Board of Supervisors General Services  
Meeting Date: 07/24/2018  
Brief Title:    Central Library and Archives Project
From: Kevin Yarris, Director, General Services
Staff Contact: Laura Liddicoet, Sr. Administrative Services Analyst, General Services, x4881

Subject
Approve $1,999,999 project budget for renovations and improvements associated with the Central Library and Archives building located at 226 Buckeye Street in Woodland, CA. (No general fund impact) (Yarris/Fink)
Recommended Action
Approve $1,999,999 project budget for renovations and improvements associated with the Central Library and Archives building located at 226 Buckeye Street in Woodland, CA.
Strategic Plan Goal(s)
Operational Excellence
Thriving Residents
 
Reason for Recommended Action/Background
In October of 2016, the Board of Supervisors approved the 2017-2019 Capital Improvement Plan, which included necessary renovations and improvements to the Central Library and Archives in order to meet the adequate environmental controls to best preserve the County's archived collection. Design and engineering for the project occurred during the 2017-2018 fiscal year, with major construction scheduled for the 2018-2019 fiscal year. Renovations to the Central Library and Archives Center were conceptually approved by the Board of Supervisors on May 31, 2016, with additional financing requirements being addressed through the Yolo County Public Agencies Financing Authority 2017 Lease Revenue Bond Issuance.
 
Project Expenditures  
Design and Engineering $496,000
Renovation $1,423,999
Project Management $20,000
Contingency $60,000
Total Project Expenditures $1,999,999
   
Project Revenue  
Bond Financing $1,999,999
Total Project Revenue $1,999,999
 
The project is currently scheduled to be completed by June 30, 2019.

Library and General Services anticipate bringing a contract for purchase and installation of mobile compact shelving to the Board on September 11, 2018.
Collaborations (including Board advisory groups and external partner agencies)
Yolo County Library, General Services Department, Department of Financial Services, County Counsel, County Administrator's Office
Competitive Bid Process
N/A

Fiscal Information
No Fiscal Impact
Fiscal Impact of this Expenditure
Total cost of recommended action $1,999,999
Amount budgeted for expenditure $1,999,999
Additional expenditure authority needed $0
One-time commitment     Yes
Source of Funds for this Expenditure
Project Budget $1,999,999
Further explanation as needed
Funding for this project was approved through the FY18/19 budget process. Renovations to the Central Library and Archives Center were conceptually approved by the Board of Supervisors on May 31, 2016, with additional financing requirements being addressed through the Yolo County Public Agencies Financing Authority 2017 Lease Revenue Bond Issuance.
Attachments
Att. A. Presentation

Form Review
Inbox Reviewed By Date
Kevin Yarris Laura Liddicoet 07/18/2018 02:15 PM
Kevin Yarris Kevin Yarris 07/18/2018 06:03 PM
Financial Services (Originator) Tom Haynes 07/19/2018 11:15 AM
County Counsel Phil Pogledich 07/19/2018 01:20 PM
Form Started By: Laura Liddicoet Started On: 06/21/2018 10:53 AM
Final Approval Date: 07/19/2018
Level double AA conformance,
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