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  Regular-Community Services   #   23.    
Board of Supervisors Meeting Community Services  
Meeting Date: 11/03/2015  
Brief Title:    Expansion of Franchised Residential Recycling Areas
From: Taro Echiburu, Director, Planning, Public Works and Environmental Services
Staff Contact: Linda Sinderson, Deputy Director, Planning, Public Works and Environmental Services, x8859

Subject
Consider proposed expansion of the Exclusive Single-Family Collection Areas 1A (Clarksburg Area) for residential garbage and recycling services to include the additional area defined to the south by North Courtland Road, to the east by South River Road, to the north by Willow Point Road and to the west by Z Line Road, including Pumphouse Road and South River Road from North Courtland Road to the city limits of West Sacramento.  (No general fund impact) (Echiburu/Sinderson)
Recommended Action
Direct staff to take the following actions for the expansion of the Exclusive Single-Family Collection Area 1A (Clarksburg Area) for residential garbage and recycling services to include the additional area defined to the south by North Courtland Road, to the east by South River Road, to the north by Willow Point Road and to the west by Z Line Road, including Pumphouse Road and South River Road from North Courtland Road to the city limits of West Sacramento:
  1. Send out program information to the expansion area residents to notify them of the Board of Supervisors’ direction to include their properties in Area 1A and provide details on the program’s implementation; and
     
  2. Notify the hauler, USA Waste of California, Inc. (WM) to deliver recycling carts and provide the additional services starting in January 2016.
Strategic Plan Goal(s)
Protect open space and the environment
Provide fiscally sound, dynamic and responsive services
Reason for Recommended Action/Background
In response to the request by the affected residents for this expanded service, staff recommends that the Board of Supervisors approve this action based on the authority provided under County Ordinance 1378, which mandates solid waste removal, subject to certain exceptions, provides for granting related exclusive and non-exclusive franchises, defines Exclusive Single-Family Collections Areas, and gives the Board of Supervisors the exclusive right to adjust the boundaries of the Exclusive Single-Family Collection Areas.  In addition, if the expansion is approved, it will:
  • Respond to the request of county residents in this densely populated area for increased solid waste collection services;
  • Improve the health and safety of this densely populated area;
  • Reduce trash rates and enhance services to citizens within this densely populated area;
  • Ensure that waste generated in Yolo County is disposed at the Yolo County Central Landfill; and
  • Continue to bring the much needed solid waste and recycling programs for residents in the unincorporated area of the county.
In October of 2008, the Division of Integrated Waste Management (division) implemented mandatory solid waste and recycling collection services in designated densely populated areas of the county.  Since that time, the division has received many positive comments from residents on the success of the program in these areas.  As part of these calls, several residents requested that the division look at expanding the program to include the non-exclusive “rural” portion of Clarksburg, which is adjacent to existing Exclusive Single-Family Collection Area 1A.  Adding this area will stabilize rates and increase services for these residents, who are not currently able to subscribe to the recycling services.  The division mailed out letters and surveys seeking the interest level of all residents in the area. 

There are 163 residences located in the affected Clarksburg expansion area. The County received responses from 70 of these residences. Of these property owners, 85% stated that they were in support of the new proposed services.  Fifty-six property owners responded wanting the service, five are not supportive of the program. In addition, another five property owners qualify for an exemption based upon having commercial dumpsters in their name at a business or farm in Yolo County, but are supportive of other residents receiving the recycling services.  While there were 93 residents who did not respond to either of the two notifications that were mailed out, the division saw one of the highest response rates on franchised solid waste and recycling services at 40% participation in the survey.  Out of the 163 residences, 147 already subscribe to services provided by the waste hauler.  Therefore, on behalf of these residents, the division requests that the Board direct staff to move ahead with the recommended expansion of Area 1A.

The current negotiated rate for the base service is $27.34 per month, per Agreement No. 08-177 with WM, which was approved by the Board of Supervisors in 2008.  Residents in this area currently pay this monthly rate.  However, since they are not currently classified as being part of the “densely populated” area described in the franchise agreement and corresponding Ordinance No.1378, they are currently subject to additional fuel surcharges, and therefore, pay higher rates each month.  By approving the recommended action, these residents would no longer be subject to the additional fees and would benefit from the following services. The base service for the WM densely populated area includes the following:
  • 64-gallon trash container (week collection)
  • 96-gallon recycling container (collected every other week); and
  • Bulky item curbside collection (annual pickup for appliances, mattresses, or other similar items, which are too large to fit into the standard trash container, and require the residents to self haul these materials to the landfill.)
Collaborations (including Board advisory groups and external partner agencies)
Division staff worked closely with the residents of the proposed Clarksburg expansion area and with WM.

Fiscal Information
No Fiscal Impact
Fiscal Impact of this Expenditure
Total cost of recommended action $0
Amount budgeted for expenditure $0
Additional expenditure authority needed $0
On-going commitment (annual cost)
Source of Funds for this Expenditure
Sanitation Fund $0
Further explanation as needed
The addition of these areas will not generate a significant increase in franchise fees to the Sanitation Enterprise Fund because the majority of these residents currently have garbage collection services that generate equivalent franchise fees.  However, the Sanitation Enterprise Fund receives approximately $200,000 annually from this program.
 
Attachments
Att. A. Survey Letter
Att. B. Public Notice
Att. C. Clarksburg Rural Collection Area Map

Form Review
Inbox Reviewed By Date
Taro Echiburu Taro Echiburu 10/23/2015 11:17 AM
Elisa Sabatini Elisa Sabatini 10/26/2015 02:07 PM
Financial Services Tom Haynes 10/28/2015 09:14 AM
County Counsel Hope Welton 10/28/2015 09:16 AM
Eric May Eric May 10/28/2015 10:10 AM
Form Started By: lsinderson Started On: 10/13/2015 12:29 PM
Final Approval Date: 10/28/2015

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