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  Time Set   #   34.    
Board of Supervisors   
Meeting Date: 01/12/2021  
Brief Title:    El Macero Streets Assessment Public Hearing
From: Taro Echiburu, Director, Department of Community Services
Staff Contact: Kimberly Villa, Community Services Analyst, Department of Community Services, x8431

Subject
Hold a Proposition 218 public hearing, tabulate protest and, if no majority protest exists, adopt resolutions approving changes in the property-related fees for street services for future fiscal years for the El Macero County Service Area. (No general fund impact) (Echiburu/Villa)
Recommended Action
  1. Hold a Proposition 218 public hearing, direct staff to tabulate protests;
     
  2. If no majority protest exists, adopt resolution approving a change in the fee for street service for future fiscal years for the El Macero County Service Area (CSA); and
     
  3. Direct the Clerk of the Board to forward certified copies of the resolution to the Department of Financial Services.
Strategic Plan Goal(s)
Robust Economy
Reason for Recommended Action/Background
The CSA levies a street assessment to provide sources of funding for street maintenance, construction, and sweeping in El Macero that the CSA would not otherwise be able to fund.  Periodically, charges for CSA services are re-examined to determine whether the revenue being collected covers all the costs related to providing the service, and builds adequate reserves if necessary.  When an increase is warranted, Proposition 218 proceedings are conducted. 

Street Assessment

Most unincorporated residential communities’ streets are sealed/resurfaced once every 20 to 30 years.  Residents in the El Macero CSA have desired a higher level of pavement condition, which requires improvements more often and treatment no less than every 5 to 10 years.  El Macero CSA property owners benefit from the higher level of road maintenance to be funded by the proposed assessment in the form of improved aesthetic and driving experience in the neighborhood and enhanced appeal of homes.
 
The properties in El Macero Oaks have historically been included and paid the existing $180 assessment, because they use the publicly maintained roads to access Garden Court.  On October 1, 2019, County Counsel rendered an opinion that Garden Court can be included in future road maintenance projects.   As a result, Garden Court property owners participate in the funding of construction projects and street sweeping services.
 
The El Macero CSA Advisory Committee has worked closely with Yolo County Public Works Division of the Department of Community Services in providing an updated evaluation for pavement management. Estimated construction costs were based on the 2018 El Macero fiberized microsurfacing project, and assumed a similar level of curb and gutter repair. Based on the engineer’s report, the cost effective project type would be a slurry seal on all roads in year 5 and 15 with Microsurfacing on all roads in year 10.

Proposed El Macero CSA  Street Assessment
 
Assessment Type Number of Parcels in the CSA Current Annual
Assessment*
Proposed Annual
Assessment
Total
Annual
Revenue
Street Charge – Single Family Parcel 410 $180 $450.48 $184,696.80
Street Charge – Condos 37 $180 $450.48 $16,681.08
Street Charge – El Macero Country Club 1 $3,600 $6,892.20 $6,892.80
Total amount of charge against the CSA $208,270.68 per year

Note: The  rate has already incorporated a 6% inflation, based on Caltrans' Price Index for Selected Highway Construction Items from 1998 to 2018.
Collaborations (including Board advisory groups and external partner agencies)
El Macero CSA Advisory Committee, Department of Financial Services, County Counsel, Public Works

Fiscal Information
No Fiscal Impact
Fiscal Impact of this Expenditure
Total cost of recommended action $0
Amount budgeted for expenditure
Additional expenditure authority needed $0
On-going commitment (annual cost)
Source of Funds for this Expenditure
General Fund $0
Further explanation as needed
 All revenues collected go toward street services in the El Macero CSA
Attachments
Att. A. Engineers Report
Att. B. Resolution Adopting Assessment
Att. C. Affected Parcels

Form Review
Inbox Reviewed By Date
Taro Echiburu Taro Echiburu 12/09/2020 03:25 PM
County Counsel Hope Welton 12/09/2020 03:44 PM
Charlie Tschudin Charlie Tschudin 12/10/2020 09:50 AM
Form Started By: Kimberly Villa Started On: 04/29/2020 03:17 PM
Final Approval Date: 12/10/2020
Level double AA conformance,
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