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  Consent-Health & Human Services   #   17.    
Board of Supervisors Adult & Aging  
Meeting Date: 01/26/2021  
Brief Title:    Agreement with North Valley Behavioral Health, LLC for Pine Tree Garden Services
From: Karen Larsen, Director, Health and Human Services Agency
Staff Contact: Ian Evans, Adult and Aging Branch Director, Health and Human Services Agency, x8297

Approve agreement with North Valley Behavioral Health, LLC in the amount of $2,136,000 for the period of January 26, 2021 through June 30, 2023 for the provision of operations and related services at Pine Tree Gardens Board and Care facilities. (No general fund impact) (Larsen)
Recommended Action
  1. Approve agreement with North Valley Behavioral Health, LLC in the amount of $2,136,000 for the period of January 26, 2021 through June 30, 2023 for the provision of operations and related services at Pine Tree Gardens Board and Care facilities; and
  2. Delegate authority to the Director of the Yolo County Health and Human Services Agency or her/his designee to approve Option Year Letters not to exceed $876,000 per fiscal year, for fiscal years 2023-24 and 2024-25. (Please see Section III(B.2) of Att. A. Agreement).
Strategic Plan Goal(s)
Thriving Residents
Safe Communities
Reason for Recommended Action/Background
North Valley Behavioral Health (NVBH) will provide the 24/7 operation of both Pine Tree Gardens homes which includes the following daily activities: 24/7 staffing, food preparation, medication administration and support of residents’ activities of daily living. Further, NVBH as housing operator, will be responsible for ensuring both houses are appropriately stocked with food, activity supplies, housekeeping and office supplies, and hygiene supplies. 

These services aim to restore, maintain, or improve personal independence and functioning consistent with requirements for learning and development. Services are patterned upon evidence-based or best practice-based models of treatment incorporating principles of “recovery” from symptoms of mental illness and are provided in a less restrictive environment, allowing consumers to receive appropriate level of services. This also allows the County to achieve cost saving by reducing placements in other higher level/higher cost placements. HHSA is requesting approval of this Agreement in order for North Valley Behavioral Health to provide these vital services to vulnerable HHSA consumers.

Please note****Staff is working to secure signatures on this agreement concurrently with the preparation of this staff report to ensure this is processed expediently.

The performance measures associated with this agreement are set forth on the final page of Attachment A.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved this Agreement as to form.
Competitive Bid Process
On December 12, 2017, Yolo County Health and Human Services Agency (HHSA) issued a Request for Proposals (RFP) for Adult Residential Treatment Services. The proposal submitted by North Valley Behavioral Health was selected as the top choice by all members of the Review Committee and was evaluated and determined to meet all the required qualifications necessary to successfully provide these services.

Fiscal Information
Fiscal impact (see budgetary detail below)
Fiscal Impact of this Expenditure
Total cost of recommended action $384,000
Amount budgeted for expenditure $384,000
Additional expenditure authority needed $0
On-going commitment (annual cost) $876,000
Source of Funds for this Expenditure
Realignment $384,000
Further explanation as needed
No general funds are required by this action. The total amount of this action is $2,136,000 for the period of January 26, 2021 through June 30, 2023 with an amount of $384,000 for fiscal year 2020-21. These services will be funded by Realignment and FFP Medi-Cal. The amount of $384,000 is included in the HHSA adopted budget for FY2020-21. The related funding will be included in the requested budget process for future fiscal years.

The following is the breakdown of funding for this agreement. 
Fiscal Year 2020-21
January 26, 2021 through
June 30, 2021
Fiscal Year 2021-22
July 1, 2021
June 30, 2022
Fiscal Year 2022-23
July 1, 2022
June 30, 2023
$384,000, prorated based on the date performance commences  

The agreement also includes 2 one-year extension options for July 1, 2023 through June 30, 2024 and July 1, 2024 through June 30, 2025 in an amount less than or equal to $876,000 per fiscal year.

Option Year/
Fiscal Year
Maximum Agreement Term Extension Per OY/FY Maximum Increased Funding Amount Per OY/
 Revised Maximum Payment Obligation Per OY/FY
(FY 2023-24)
On or before
June 30, 2024
Less than or equal to $876,000 Less than or equal
to $3,012,000
(FY 2024-25)
On or before
June 30, 2025
Less than or equal to $876,000 Less than or equal
to $3,888,000

In no event shall the term of the Agreement extend beyond June 30, 2025 nor shall the total contract maximum exceed the amount of THREE MILLION EIGHT HUNDRED EIGHTY-EIGHT THOUSAND DOLLARS ($3,888,000), unless otherwise agreed to in writing by the parties and in conformity with the then-current Yolo County Procurement Policy approved by the Yolo County Board of Supervisors.

Att. A. Agreement
Att. B. Track Changes Version (Compared with Att. A)
Att. C. Final Agreement

Form Review
Inbox Reviewed By Date
Karen Larsen Karen Larsen 01/20/2021 02:46 PM
Financial Services Chad Rinde 01/20/2021 04:43 PM
County Counsel Phil Pogledich 01/20/2021 04:50 PM
Form Started By: Kimberly Mayfield Started On: 01/05/2021 09:05 AM
Final Approval Date: 01/20/2021
Level double AA conformance,
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