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  Consent-Law & Justice Services    #   16.    
Board of Supervisors Sheriff-Coroner  
Meeting Date: 01/12/2021  
Brief Title:    Approve Grant Agreement, Adopt Budget Resolution, and Grant Authority to Purchase OHV Equipment
From: Tom Lopez, Sheriff-Coroner-Public Administrator, Yolo County Sheriff's Office
Staff Contact: Dale Johnson, Undersheriff, Yolo County Sheriff’s Office, x5256

Subject
Approve the Off Highway Vehicle (OHV) Law Enforcement Grant Agreement between the Sheriff’s Office and the California State Department of Parks and Recreation (State), adopt budget resolution adjusting the 2020-21 Sheriff’s Office Patrol budget appropriations, and approve an amendment to the 2020-21 Authorized Equipment List approving the use of grant funds to purchase one Honda side-by-side vehicle for OHV patrol, one enclosed ATV Trailer for OHV, and one carport structure for OHV storage. (No general fund impact) (4/5 vote required) (Lopez/Johnson)
Recommended Action
  1. Approve the OHV Law Enforcement Grant Agreement;
     
  2. Adopt budget resolution adjusting the fiscal year 2020-21 Sheriff’s Office Patrol budget appropriations; and
     
  3. Amend the 2020-21 Authorized Equipment List approving the use of state OHV grant funds awarded in the 2020-21 grant year cycle to purchase one Honda side–by-side vehicle, one enclosed ATV trailer and one carport structure for OHV
Strategic Plan Goal(s)
Safe Communities
Reason for Recommended Action/Background
Since fiscal year 2009-10, the Sheriff’s Office has received Off Highway Vehicle grant funds from the State to increase patrol on public and private lands around Cache Creek and regions of habitat restoration due to the ongoing trespassing issues between OHV riders and Yolo County land owners.  The Sheriff’s Office has continued to receive State grant funding through the subsequent fiscal years, which has allowed the Sheriff’s Office to augment overtime, purchase equipment and other resources, and attend specific trainings to help establish an OHV enforcement team. The Sheriff’s Office OHV Team also provides public outreach and educational opportunities to the citizens of Yolo County who wish to learn more about OHV programs and recreation.
 
The total OHV Law Enforcement project expenditure amount for Fiscal Year 2020-21 is $155,006.  The Sheriff’s Office has received $116,255 in Law Enforcement OHV grant funds for 2020-21. A 25% match of the total project expenditures, $38,751, is required.  The match will be met with $10,000 from the annual OHV contribution from the Natural Resources Division.  The remaining $28,751 will be met with in-kind match of $3,269 of already budgeted administrative staff time, and $25,482 of already budgeted services and supplies.  The grant would fund the purchase of a Honda side-by-side vehicle which would replace an aging unit that has reached the end of its useful service life, an enclosed ATV trailer that would protect existing equipment from the elements during storage and travel, and a carport structure for protection of various OHV equipment pieces.  OHV grant funds will also be used to fund deputy patrol hours, the purchase of safety equipment, fuel, and maintenance of the OHV patrol vehicles.
 
The Sheriff's Office requests Board authority to approve the OHV Law Enforcement Grant Agreement and adopt the Budget Resolution adjusting the Sheriff’s Office Patrol budget.  The Sheriff's Office is also requesting Board authority to amend the 2020-21 Authorized Equipment List and purchase the fixed assets.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved the attached resolution as to form. The Grants Advisory Committee has reviewed and approved the Grant Summary form. Purchasing will assist with the acquisition of fixed assets.
Competitive Bid Process
The competitive bid process does not apply to this Recommended Action. The three bid process will be used to acquire the fixed assets.

Fiscal Information
No Fiscal Impact
Fiscal Impact of this Expenditure
Total cost of recommended action $155,066
Amount budgeted for expenditure $28,751
Additional expenditure authority needed $126,315
On-going commitment (annual cost)
Source of Funds for this Expenditure
State OHVR LE Grant $116,255
Natural Resources $10,000
In Kind Match $28,751
Further explanation as needed
There is no associated cost to the County by approving the budget resolution and no General Fund or Public Safety Funds are required to purchase the fixed asset and services and supplies. Funding in the amount of $116,255 has been received for the Fiscal Year 2020-21 Off Highway Vehicle Law Enforcement Grant. Total cost to purchase and equip the Honda vehicle is $25,624, total cost to purchase the enclosed ATV trailer is $22,550, and total cost to purchase the carport is $7,500. $2,325 is also requested to purchase safety gear items. $6,157 is requested for fuel and maintenance. $83,850 is requested for staff hours to patrol OHV riding areas, and attend trainings and community outreach programs. $7,000 is for the purchase of a conex box and lockers to store OHV gear. The Sheriff’s Office now requests approval of a budget resolution to add the $116,315 in unbudgeted grant funds to the FY 2020-21 budget and appropriate the required matching funds of $10,000 from Natural Resources. The remaining match of $28,751 will be met with already budgeted in-kind administrative staff time and services and supplies.
Attachments
Att. A. OHVR Law Enforcement Grant Agreement
Att. B. Budget Resolution
Att. C. Revised Equipment List

Form Review
Inbox Reviewed By Date
Dale Johnson Dale Johnson 12/30/2020 07:09 AM
Tom Lopez Tom Lopez 12/30/2020 09:21 AM
Financial Services Melissa Patterson 12/31/2020 07:14 AM
County Counsel Hope Welton 01/05/2021 09:26 AM
Phil Pogledich Phil Pogledich 01/05/2021 11:37 AM
Eric Will Eric Will 01/05/2021 12:03 PM
Form Started By: Selena Hobbs Started On: 12/28/2020 04:15 PM
Final Approval Date: 01/05/2021
Level double AA conformance,
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