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  Consent-Community Services   #   30.    
Board of Supervisors Community Services  
Meeting Date: 01/12/2021  
Brief Title:    Organics and Liquid Waste Disposal Agreements
From: Taro Echiburu, Director, Department of Community Services
Staff Contact: Jeff Kieffer, Senior Civil Engineer, Department of Community Services, x8855

Subject
Approve agreements with USA Waste of California, Inc. for organics recycling and Fremouw Environmental Services, Inc. for liquid waste disposal at the Yolo County Central Landfill. (Annual Sanitation Fund revenue up to $305,600) (Echiburu/Kieffer)
Recommended Action
  1. Approve agreement with USA Waste of California, Inc. for organics recycling at the Yolo County Central Landfill from January 12, 2021 through June 30, 2022;
     
  2. Approve agreement with Fremouw Environmental Services for liquid waste disposal at the Yolo County Central Landfill from January 1, 2021 to December 31, 2022;
     
  3. Authorize the Chair of the Board of Supervisors to sign the agreements; and
     
  4. Authorize the department to continue to seek out and negotiate additional organics and liquid waste agreements and return to the Board for their approval if the annual revenue exceeds the signature authority of the purchasing agent.
Strategic Plan Goal(s)
Sustainable Environment
Flourishing Agriculture
Reason for Recommended Action/Background
California has a statewide goal to divert 75 percent of waste from the YCCL by 2020. In February 2007, the California Department of Resources Recycling and Recovery (CalRecycle) adopted Strategic Directive (SD) 6.1, which calls for a 50 percent reduction in the amount of organics being disposed in the landfills by 2020. Organic waste makes up approximately one third of the 35 million tons of waste that is currently landfilled in California. To aid in meeting the state-wide 75 percent goal, Assembly Bill 1826 was passed in September 2014 requiring businesses, including state agencies that generate threshold amounts of organic waste per week to have organic waste recycling programs on or after April 1, 2016. To meet these goals, the Division of Integrated Waste Management (DIWM) has implemented a three-part strategy: 1) having an anaerobic composter facility, 2) an in-vessel digester (liquid digester), and 3) a public/private partnership with Northern Recycling for the construction and operation of a state-of-the-art composting facility at the YCCL.

The anaerobic composter facility began operation in October of 2019 and has successfully made it through its first full year of operation.  The majority of the In-Vessel digester facility has been constructed with full operation expected to begin in the summer of 2021.  In July of 2020 the board approved the agreement with Northern Recycling to design, construct and operate a composting facility.  The design work for this compost facility is currently underway with construction scheduled to begin this spring.

In addition to developing a new composting facility at the landfill, Northern Recycling is currently managing organic waste that is being placed in the anaerobic composter cells under a separate agreement (16-113).  To provide a safety net for Yolo County with regard to the commitment to USA Waste of California (USA Waste), the fifth amendment to Northern’s current contract will commit them to haul the USA Waste tonnage to Northern's Zamora or Napa compost facilities in the event that additional capacity is needed at the anaerobic composter facility or until the County’s in-vessel digester is operational.

The County and Fremouw Environmental Services (Fremouw) have previously contracted for liquid waste disposal services, however the most recent agreement expired over a year ago.  This new liquid waste agreement is specifically for grease trap waste for the Cache Creek Casino Resort.  Grease trap waste is an ideal feedstock for the under construction in-vessel digester but can also be received at the landfill’s existing liquid waste ponds.  Approval of this agreement will ensure this waste stream is available as soon as the in-vessel digester begins operation. 

For revenue agreements, the signature authority of the Purchasing Agent is $60,000 per year.  The estimated annual revenue of the USA Waste agreement is approximately $197,600 and the estimated annual revenue for the Fremouw agreement is approximately $108,000.  Since both of these agreements exceed the signature authority of the Purchasing Agent, They require Board approval.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved the agreements as to form.
Purchasing was consulted on the signature authority for revenue agreements.
Competitive Bid Process
Not Applicable.
Attachments
Att. A. USA Waste of California, Inc.
Att. B. Fremouw Agreement

Form Review
Inbox Reviewed By Date
Taro Echiburu Taro Echiburu 01/04/2021 09:50 AM
Financial Services Shelby Milliren 01/04/2021 09:58 AM
County Counsel Hope Welton 01/05/2021 09:25 AM
Eric May Eric May 01/06/2021 09:14 AM
Charlie Tschudin Charlie Tschudin 01/06/2021 10:09 AM
Form Started By: Jeff Kieffer Started On: 12/28/2020 09:13 AM
Final Approval Date: 01/06/2021
Level double AA conformance,
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