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  Consent-Community Services   #   29.    
Board of Supervisors Community Services  
Meeting Date: 01/12/2021  
Brief Title:    Accept CR95 Bridge Project as complete
From: Taro EchiburĂș, Director, Department of Community Services
Staff Contact: Mark Christison, Associate Civil Engineer, Department of Community Services, x8842

Subject

Accept as complete the construction work on the County Road 95 Bridge Replacement Over Dry Slough performed under Agreement 5555-2020-3011-SECURITY 19-139 by Security Paving Company, Inc. (No general fund impact) (Echiburú/Christison)

Recommended Action
  1. Accept as complete the construction work on the County Road 95 Bridge Replacement Over Dry Slough performed under Agreement 5555-2020-3011-SECURITY 19-139 by Security Paving Company, Inc.;
     
  2. Authorize the Director of Public Works to sign and record the Notice of Completion; and
     
  3. Authorize the Director of Public Works to make final payment to the contractor.
Strategic Plan Goal(s)
Thriving Residents
Reason for Recommended Action/Background
Security Paving Company, Inc. substantially completed construction of this project on November 25, 2020 in accordance with the contract plans and specifications.  The Board of Supervisors’ acceptance of the work, and authorization for the Director of Public Works to record the Notice of Completion, will allow the project to be closed out and final payment to be made to the contractor.
 
Background
 
The bridge is located on County Road (CR) 95 over Dry Slough, approximately 300 feet north of CR 31, west of the City of Davis.  The existing 21-foot wide bridge built in 1930 was classified by Caltrans as functionally obsolete with a sufficiency ratio of 47.7 of 100.  The new bridge would be 40-foot wide comprised of two 12-foot lanes and eight-foot shoulders.  During construction, a two-way on-site detour would be provided to allow the West Plainfield Fire Department access to the southern portion of the fire district and allow continued access for the surrounding community.  The CEQA mitigated negative declaration for this project was approved on September 7, 2017.  The NEPA categorical exclusion was approved on October 13, 2017.
 
The Board of Supervisors approved the plans and specifications for the replacement of this bridge on October 22, 2019, and authorized the Department to advertise for bids and award a contract to the lowest responsive bidder.
 
Following the receipt of construction authorization from Caltrans, the Department of Community Services advertised the project.  Six bids were received at the bid opening on January 29, 2020, ranging from $2,094,400 to $2,547,721.  Security Paving was the lowest bidder and was awarded the contract on February 11, 2020.  Following receipt of the contractor’s bond and insurance certificates, the contract was executed on February 25, 2020.
 
Work began on June 1, 2020 and progressed through the summer construction season. The structure was substantially completed in November of 2020, and was opened to public traffic on November 16, 2020.
 
The project was completed without any claims, and within the authorized budget.  The cost of the contract, as well as County staff costs to administer and inspect the project, will be 100% reimbursed with federal Highway Bridge Program funds administered by Caltrans.
Collaborations (including Board advisory groups and external partner agencies)

Federal Highway Administration

Caltrans

Sacramento Area Council of Governments (SACOG)

California Department of Fish and Wildlife

California Regional Water Quality Control Board

U.S. Fish and Wildlife Service

U.S. Army Corps of Engineers
Competitive Bid Process

The competitive bid process was completed in accordance with State law. The project was advertised on October 30, 2019, and bids were opened and read publicly at the Department of Community Services on January 29, 2020.  Six bids were received at the bid opening on January 29, 2020, ranging from $2,094,400.00 to $2,547,721.00.

Security Paving Company, Inc. was the lowest bidder and following receipt of the contractor’s bond and insurance certificates, the contract was executed on February 25, 2020.

Bids Received
 
Bidder Bid
Security Paving Company, Inc.
$2,094,400.00
MCM Construction
$2,190,725.00
Bridgeway Civil Constructors $2,354,038.05
GraniteRock
$2,385,661.00
Steelhead Constructors
$2,387,640.00
Viking $2,547,721.20

Fiscal Information
Fiscal impact (see budgetary detail below)
Fiscal Impact of this Expenditure
Total cost of recommended action $2,110,000
Amount budgeted for expenditure $2,651,000
Additional expenditure authority needed $0
One-time commitment     Yes
Source of Funds for this Expenditure
Road Fund $2,110,000
Further explanation as needed
Sufficient funds were included in the FY2020/21 Road Fund budget.  The total cost will be reimbursed by federal transportation funds at a rate of 100%.
 
Attachments
Att. A. Location Map
Att. B. Notice of Completion
Att. C. Project Photo's

Form Review
Inbox Reviewed By Date
Nicholas Burton Nicholas Burton 12/31/2020 09:01 AM
Taro Echiburu Taro Echiburu 01/04/2021 09:31 AM
Financial Services Shelby Milliren 01/04/2021 09:38 AM
County Counsel Hope Welton 01/05/2021 09:24 AM
Charlie Tschudin Charlie Tschudin 01/06/2021 10:12 AM
Form Started By: Mark Christison Started On: 12/24/2020 02:13 PM
Final Approval Date: 01/06/2021
Level double AA conformance,
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