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  Consent-Health & Human Services   #   20.    
Board of Supervisors Adult & Aging  
Meeting Date: 01/12/2021  
Brief Title:    Second Amendment with Yolo Community Care Continuum Farmhouse (Adult Residential Services) FY19-22
From: Karen Larsen, Director, Health and Human Services Agency
Staff Contact: Ian Evans, Adult and Aging Branch Director, Health and Human Services Agency, x8297

Subject
Approve second amendment to agreement No.19-144 with Yolo Community Care Continuum to add Mental Health Services Act funding in the amount of $1,491 for 2019-20 for a new contract maximum of $1,413,091 for the period of July 1, 2019 through June 30, 2022. (No general fund impact) (Larsen)
Recommended Action
  1. Approve second amendment to agreement No.19-144 with Yolo Community Care Continuum (YCCC) to add Mental Health Services Act funding in the amount of $1,491 for fiscal year 2019-20 for a new contract maximum of $1,413,091 for the period of July 1, 2019 through June 30, 2022, and revise and clarify contract language; and
     
  2. Increase the delegated authority for the Health and Human Services Agency Director to exercise and issue related optional year notices granted with the approval of Agreement No. 19-144 by the $1,491 increase noted in A, for a 5-year maximum payment obligation not to exceed $2,347,491.
Strategic Plan Goal(s)
Thriving Residents
Safe Communities
Reason for Recommended Action/Background
Yolo County serves Seriously Mentally Ill adults meeting the mental health medical necessity criteria that require the long-term residential treatment services provided by the Yolo Community Care Continuum Farmhouse Program. The goals of this program are to help clients increase their ability to live independently through skill building, job training and/or other educational programs to further their independence and reducing costs to the County by reducing psychiatric hospital stays, Institute for Mental Disease placements, and homelessness.

Approval of this amendment adds $1,491 to fiscal year 2019-20 so pending claims can be paid, and revises and clarifies contract language regarding annual report timelines.
 
With the addition of the $1,491 to FY 2019-20, the total contract maximum after all maximum optional extensions will increase to $2,347,491 (Please see Section 1 of Att. A. Second Amendment, amending Section III(B)(2) of Agreement 19-144.) Thus, staff requests to delegate authority to the Health and Human Services Agency Director to exercise and issue related optional year notices to the maximum of $2,347,491.
 
For the above reasons, staff recommends the approval of this first amendment to Agreement No. 19-144.

The Performance Measures were included in the initial Agreement and are not being changed by this amendment.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved this Agreement as to form.
Competitive Bid Process
On or about January 30, 2019, the Yolo County Procurement Manager approved a sole source letter for this agreement.

Fiscal Information
Fiscal impact (see budgetary detail below)
Fiscal Impact of this Expenditure
Total cost of recommended action $1,491
Amount budgeted for expenditure $1,491
Additional expenditure authority needed $0
On-going commitment (annual cost) $467,200
Source of Funds for this Expenditure
MHSA $1,491
Further explanation as needed
No general funds are required by this action.  The increase of $1,491 will be funded by Mental Health Services Act (MHSA) funds. The amount of $478,691 was included in the Health and Human Services Agency (HHSA) adopted budget for FY 2019-20; the amount of $467,200 was included in the HHSA adopted budget for FY 2020-21. The related funding will be included in the requested budget process for future fiscal years.
 
The following is the breakdown of funding for this agreement from July 1, 2019 through June 30, 2022.
 
 
Funding Source
FY 2019-20
July 1, 2019
through
June 30, 2020
FY 2020-21
July 1, 2020
through
June 30, 2021
FY 2021-22
July 1, 2021
through
June 30, 2022
 
 
Total
State Realignment $182,534 $182,534 $182,534 $547,602
MHSA $296,157 $284,666 $284,666 $865,489
Total $478,691 $467,200 $467,200 $1,413,091

The agreement also includes the option for 2 additional one-year extensions for fiscal years 2022-23 and 2023-24, in an amount less than or equal to $467,200 per fiscal year.
 
Option Year/
Fiscal Year
(OP/FY)
Revised Agreement Expiration Date
Per OP/FY
Maximum Increased
 Funding Amount
Per OP/FY
Revised Agreement 
Lifetime Maximum
Per OP/FY
First/
(FY 2022-23)
On or before
June 30, 2023
Less than or equal to $467,200 Less than or equal to $1,880,291
Second/
(FY 2023-24)
On or before
June 30, 2024
Less than or equal to $467,200 Less than or equal to $2,347,491

In no event shall the term of the agreement extend beyond June 30, 2024 nor shall the total contract maximum, including the 2 one-year extension options, exceed the amount of $2,347,491 unless otherwise agreed to in writing by the parties and in conformity with the Yolo County Procurement Policy.
Attachments
Att. A. Second Amendment

Form Review
Inbox Reviewed By Date
Karen Larsen Karen Larsen 12/22/2020 09:54 PM
Financial Services mqader 12/23/2020 01:22 PM
County Counsel Hope Welton 12/23/2020 01:48 PM
Form Started By: Kimberly Mayfield Started On: 12/21/2020 07:56 AM
Final Approval Date: 12/29/2020
Level double AA conformance,
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