Agenda

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Consent-Health & Human Services # 20.

Board of Supervisors

Adult & Aging

Meeting Date:	01/12/2021
Brief Title: Second Amendment with Yolo Community Care Continuum Farmhouse (Adult Residential Services) FY19-22
From:	Karen Larsen, Director, Health and Human Services Agency
Staff Contact:	Ian Evans, Adult and Aging Branch Director, Health and Human Services Agency, x8297
Supervisorial District Impact:

Subject

Approve second amendment to agreement No.19-144 with Yolo Community Care Continuum to add Mental Health Services Act funding in the amount of $1,491 for 2019-20 for a new contract maximum of $1,413,091 for the period of July 1, 2019 through June 30, 2022. (No general fund impact) (Larsen)

Recommended Action

Approve second amendment to agreement No.19-144 with Yolo Community Care Continuum (YCCC) to add Mental Health Services Act funding in the amount of $1,491 for fiscal year 2019-20 for a new contract maximum of $1,413,091 for the period of July 1, 2019 through June 30, 2022, and revise and clarify contract language; and
Increase the delegated authority for the Health and Human Services Agency Director to exercise and issue related optional year notices granted with the approval of Agreement No. 19-144 by the $1,491 increase noted in A, for a 5-year maximum payment obligation not to exceed $2,347,491.

Strategic Plan Goal(s)

	Thriving Residents
	Safe Communities

Reason for Recommended Action/Background

Yolo County serves Seriously Mentally Ill adults meeting the mental health medical necessity criteria that require the long-term residential treatment services provided by the Yolo Community Care Continuum Farmhouse Program. The goals of this program are to help clients increase their ability to live independently through skill building, job training and/or other educational programs to further their independence and reducing costs to the County by reducing psychiatric hospital stays, Institute for Mental Disease placements, and homelessness.

Approval of this amendment adds $1,491 to fiscal year 2019-20 so pending claims can be paid, and revises and clarifies contract language regarding annual report timelines.

With the addition of the $1,491 to FY 2019-20, the total contract maximum after all maximum optional extensions will increase to $2,347,491 (Please see Section 1 of Att. A. Second Amendment, amending Section III(B)(2) of Agreement 19-144.) Thus, staff requests to delegate authority to the Health and Human Services Agency Director to exercise and issue related optional year notices to the maximum of $2,347,491.

For the above reasons, staff recommends the approval of this first amendment to Agreement No. 19-144.

The Performance Measures were included in the initial Agreement and are not being changed by this amendment.

Collaborations (including Board advisory groups and external partner agencies)

County Counsel has approved this Agreement as to form.

Competitive Bid Process

On or about January 30, 2019, the Yolo County Procurement Manager approved a sole source letter for this agreement.

Fiscal Impact

Fiscal Impact (Expenditure)
Fiscal impact (see budgetary detail below)
Total cost of recommended action:		$ 1,491
Amount budgeted for expenditure:		$ 1,491
Additional expenditure authority needed:		$
On-going commitment (annual cost):	$ 467,200

Source of Funds for this Expenditure

$1,491

Explanation (Expenditure and/or Revenue)

Further explanation as needed:

No general funds are required by this action. The increase of $1,491 will be funded by Mental Health Services Act (MHSA) funds. The amount of $478,691 was included in the Health and Human Services Agency (HHSA) adopted budget for FY 2019-20; the amount of $467,200 was included in the HHSA adopted budget for FY 2020-21. The related funding will be included in the requested budget process for future fiscal years.

The following is the breakdown of funding for this agreement from July 1, 2019 through June 30, 2022.

Funding Source	FY 2019-20 July 1, 2019 through June 30, 2020	FY 2020-21 July 1, 2020 through June 30, 2021	FY 2021-22 July 1, 2021 through June 30, 2022	Total
State Realignment	$182,534	$182,534	$182,534	$547,602
MHSA	$296,157	$284,666	$284,666	$865,489
Total	$478,691	$467,200	$467,200	$1,413,091

The agreement also includes the option for 2 additional one-year extensions for fiscal years 2022-23 and 2023-24, in an amount less than or equal to $467,200 per fiscal year.

Option Year/ Fiscal Year (OP/FY)	Revised Agreement Expiration Date Per OP/FY	Maximum Increased Funding Amount Per OP/FY	Revised Agreement Lifetime Maximum Per OP/FY
First/ (FY 2022-23)	On or before June 30, 2023	Less than or equal to $467,200	Less than or equal to $1,880,291
Second/ (FY 2023-24)	On or before June 30, 2024	Less than or equal to $467,200	Less than or equal to $2,347,491

In no event shall the term of the agreement extend beyond June 30, 2024 nor shall the total contract maximum, including the 2 one-year extension options, exceed the amount of $2,347,491 unless otherwise agreed to in writing by the parties and in conformity with the Yolo County Procurement Policy.

Attachments
Att. A. Second Amendment

Form Review

Inbox	Reviewed By	Date
Financial Services	mqader	12/23/2020 01:22 PM
County Counsel	Hope Welton	12/23/2020 01:48 PM
Form Started By: Kimberly Mayfield		Started On: 12/21/2020 07:56 AM
Final Approval Date: 12/29/2020