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  Consent-Community Services   #   27.    
Board of Supervisors Community Services  
Meeting Date: 01/12/2021  
Brief Title:    Construction of the In-Vessel Digester – Electrical Control System
From: Taro Echiburu, Department of Community Services
Staff Contact: Rick Moore, Principal Civil Engineer, Department of Community Services, Division of Integrated Waste Management, x8859

Subject
Approve agreement with Butterfield Electric, Inc. in the amount of $1,258,123 for the construction of the In-Vessel Digester – Electrical Control System at the landfill. (No general fund impact) (Echiburu/Moore)
Recommended Action
  1. Approve and authorize the Director, Division of Integrated Waste Management, to sign an agreement with Butterfield Electric, Inc., in the amount of $1,258,123, for the construction of the In-Vessel Digester – Electrical Control System at the landfill as the lowest responsive and responsible bidder and authorize the Director, Division of Integrated Waste Management, to sign the agreement; and
     
  2. Authorize the Director, Division of Integrated Waste Management, to approve all change orders up to the maximum amount allowable under State law, provided the total contract amount does not exceed the available funds for this project.
Strategic Plan Goal(s)
Sustainable Environment
Reason for Recommended Action/Background
These actions will allow the Department to start the construction of the Electrical Control System to run the In-Vessel Digester Facility.

California has a statewide goal to divert 75 percent of waste from the landfill by 2020. In February 2007, the California Department of Resources Recycling and Recovery (CalRecycle) adopted Strategic Directive (SD) 6.1, which calls for a 50 percent reduction in the amount of organics being disposed in the landfills by 2020. Organic waste makes up approximately one third of the 35 million tons of waste that is currently landfilled in California. To aid in meeting the state wide 75 percent goal, Assembly Bill 1826 was passed in September 2014 requiring businesses, including state agencies, which generate certain amounts of organic waste per week to have organic waste recycling programs on or after April 1, 2016. To meet these goals, the landfill has implemented a three-part strategy: having an organic waste transfer facility, an anaerobic composter facility, and construct an in-vessel digester (liquid digester).
 
The Division of Integrated Waste Management has designed an in-vessel digester (liquid digester) to further divert organic waste from being disposed of in the landfill and surface impoundments. The in-vessel digester will also generate methane for electricity from the diverted organic waste. The construction of the In-Vessel Digester – Electrical Control System is needed to fully operate the In-Vessel Digester facility.  Construction is anticipated to begin in Winter 2021 and be complete in Winter 2022.
 
Other parts of the In-Vessel Digester facility have been completed or are currently under construction. To fully run the facility, the Electrical Control System will also need to be constructed.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved the agreement as to form.
Competitive Bid Process
The Plans, Specifications, and advertisement, for this Project was previously approved of the Board at the July 21st, 2020 Board of Supervisor meeting. As part of the same Agenda Item, the Board Authorized the Director, Division of Integrated Waste Management to execute the agreement and change orders up to a Contract Agreement of $1,194,000.
 
The Project was advertised on Bidsync on November 5th 2020 for competitive bidding. Bids were accepted until 2 p.m. on December 7th, 2020. Only one bid was received for the project, which was submitted by Butterfield Electric, Inc. and was opened and read publicly at the Department of Community Services-Division of Integrated Waste Management. Butterfield Electric’s bid is in the amount of $1,258,123 and Butterfield was determined to be a responsive and responsible bidder. This Bid Proposal exceeds the amount previously approved by the Board necessitating bringing the agreement to the Board for approval.

Fiscal Information
Fiscal impact (see budgetary detail below)
Fiscal Impact of this Expenditure
Total cost of recommended action $1,258,123
Amount budgeted for expenditure $1,470,635
Additional expenditure authority needed $0
One-time commitment     Yes
Source of Funds for this Expenditure
Sanitation Enterprise $1,470,635
Further explanation as needed
In-Vessel Digester – Electrical Control System will be paid by the Sanitation Enterprise Fund, which is funded through the tipping fees collected at the landfill. There will not be an impact to the general fund. The total budgeted amount for FY 2020-21 for construction of the In-Vessel Digester Facility – Electrical Control System is $1,470,635. Due to long lead times on delivery of electrical equipment, as little as $250,000 may be expended in FY 2020/21.  Budgeted funds for this project not expended in FY 2020/21 will be included in the FY 2021/22 budget.
Attachments
Att. A. Contract Agreement
Att. B. Plans & Specifications

Form Review
Inbox Reviewed By Date
Taro Echiburu Taro Echiburu 01/04/2021 09:21 AM
Financial Services Shelby Milliren 01/04/2021 09:29 AM
County Counsel Hope Welton 01/05/2021 09:22 AM
Eric May Eric May 01/06/2021 09:14 AM
Charlie Tschudin Charlie Tschudin 01/06/2021 10:13 AM
Form Started By: rmoore Started On: 12/19/2020 12:50 PM
Final Approval Date: 01/06/2021
Level double AA conformance,
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