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  Consent-Health & Human Services   #   19.    
Board of Supervisors Service Centers  
Meeting Date: 01/26/2021  
Brief Title:    Yolo Food Bank Subsidized Employment SE21-8
From: Karen Larsen, Director, Health and Human Services Agency
Staff Contact: Nolan Sullivan, Service Center Branch Director, Health and Human Services Agency, x2945

Subject
Approve Subsidized Employment Agreement No. SE 21-8 with Yolo Food Bank to provide training for California Work Opportunity and Responsibility to Kids (CalWORKs) clients in the amount of $16,500 for the period December 4, 2020 through June 30, 2021. (No general fund impact) (Larsen)
Recommended Action
  1. Approve Subsidized Employment Agreement No. SE 21-8 with Yolo Food Bank to provide training for California Work Opportunity and Responsibility to Kids (CalWORKs) clients in the amount of $16,500 for the period December 4, 2020 through June 30, 2021; and
     
  2. Delegate authority to the Director of the Yolo County Health and Human Services Agency or her/his designee to 1) exercise optional year extensions up to $16,500 per fiscal year for fiscal years 2021-22 and 2022-23 and 2) issue related option year notices. Please see Section 4. of Att. A. Agreement.
Strategic Plan Goal(s)
Thriving Residents
Reason for Recommended Action/Background
Subsidized employment provides employers with financial support for hiring CalWORKs clients in the Welfare-to-Work (WTW) program, with the goal of transferring the client to unsubsidized employment.  Subsidized Employment is a critical component of the CalWORKs Program, in particular for assisting in meeting the WTW program requirements.  Non-profit, private and public agencies contract with Yolo County to provide subsidized employment opportunities to our CalWORKs clients.  These agencies act as the employer of record to provide work experience and training to our clients.  Upon presentation of a properly documented claim, Yolo County reimburses the agency 100 percent of the wages and up to 10 percent administrative costs associated with the placements. 

Under the Expanded Subsidized Employment (ESE) Program created under AB 74, eligible CalWORKs clients are placed for a maximum of six months, unless the county determines the client meets the requirements for an extension.  Extensions may be granted no more than twice, in three month increments.  Extensions may be granted if the additional time will increase the likelihood of either the client obtaining unsubsidized employment with the agency, or the client obtaining specific skills and experiences relevant for unsubsidized employment in a particular field.  Placements are not to exceed a maximum of 12 months. 

The purpose of the Agreement with the Yolo Food Bank is to accommodate a new placement in Fiscal Year 2020-21 for Subsidized Employment Training for CalWORKs clients.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel approved this Agreement as to form.
Competitive Bid Process
These services were procured via a press release in order to solicit interested parties. Yolo Food Bank responded to the press release. The press release is included as Attachment B.

Fiscal Information
Fiscal impact (see budgetary detail below)
Fiscal Impact of this Expenditure
Total cost of recommended action $16,500
Amount budgeted for expenditure $16,500
Additional expenditure authority needed $0
One-time commitment     Yes
Source of Funds for this Expenditure
Federal/State $16,500
Further explanation as needed
Yolo County has multiple agreements with this vendor that total over $200,000.  This particular agreement is for CalWORKs Subsidized Employment.  All funding for this agreement comes from Federal or State funds through CalWORKs. 
 
Fiscal Year 2020-21
December 4, 2020
through June 30, 2021
Total
$16,500 $16,500

Option Years:

This Agreement has the option to extend the agreement for two (2) additional one-year option periods, as follows:
 
Option Year/
Fiscal Year (OY/FY)
Revised Agreement Expiration Date
Per OY/FY
Maximum Increased Funding Amount Per OY/FY Revised Agreement 
Maximum Payment Obligation
Per OY/FY
First/
(FY 2021-22)
On or before
June 30, 2022
Less than or equal to $16,500 Less than or equal to $33,000
Second/
(FY 2022-23)
On or before
June 30, 2023
Less than or equal to $16,500 Less than or equal to  $49,500

 
Attachments
Att A. Agreement
Att. B. Press Release

Form Review
Inbox Reviewed By Date
Karen Larsen Karen Larsen 01/15/2021 01:29 PM
Financial Services mqader 01/15/2021 04:49 PM
County Counsel Hope Welton 01/15/2021 05:13 PM
Form Started By: Laura Checa Started On: 12/15/2020 02:34 PM
Final Approval Date: 01/19/2021
Level double AA conformance,
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