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  Consent-Health & Human Services   #   16.    
Board of Supervisors Adult & Aging  
Meeting Date: 01/26/2021  
Brief Title:    CSBG CARES Funded Agreements
From: Karen Larsen, Director, Health and Human Services Agency
Staff Contact: Ian Evans, Adult and Aging Branch Director, Health and Human Services Agency, x8297

Subject
Approve awards totaling $210,000 in Community Services Block Grant (CSBG) Coronavirus Aid, Relief, and Economic Security (CARES) funding to the Yolo County CSBG service providers, for the period of March 27, 2020 through May 31, 2022; and authorize the Yolo County Procurement Manager to execute the resulting agreements. (No general fund impact) (Larsen)
Recommended Action
  1. Approve an award in the amount of $54,907.93 with the City of Davis for the period of March 27, 2020 through May 31, 2022 to support the operation of a non-congregate emergency shelter in Davis. Individuals will be placed in apartments for emergency shelter with the goal of transitioning to permanent housing;
     
  2. Approve an award in the amount of $66,866.75 for the period of March 27, 2020 through May 31, 2022 with Yolo County Children’s Alliance for the provision of providing housing and homeless assistance to families and Individuals who have suffered a loss of wages and are eligible to services due to the COVID-19 pandemic;
     
  3. Approve an award in the amount of $33,433.37 for the period of March 27, 2020 through May 31, 2022 with Yolo Wayfarer Center, dba Fourth and Hope for the provision of emergency shelter services;
     
  4. Approve an award in the amount of $41,418.60 for the period of March 27, 2020 through May 31, 2022 with Davis Community Meals for the provision of transitional housing services via the COVID Bridge to Housing Program;
     
  5. Approve an award in the amount of $13,373.35 for the period of March 27, 2020 through May 31, 2022 with Short Term Emergency Aid Committee (STEAC) for the provision of emergency rental assistance as part of the STEAC’s Eviction Prevention Program; and
     
  6. Delegate authority to the Yolo County Procurement Manager to execute the resulting agreements for the services and amounts described above and to execute any amendments including financial amendments not to exceed $100,000 per agreement.  
Strategic Plan Goal(s)
Thriving Residents
Reason for Recommended Action/Background
On March 27, 2020, in response to the COVID-19 pandemic, the US Congress passed the Coronavirus Aid, Relief, and Economic Security Act, which includes $1 billion in supplemental Federal Community Services Block Grant (CSBG) funds for states to prevent, prepare for, or respond to COVID-19.
 
On April 28, 2020, the California Department of Community Services and Development (“CSD”) issued a Notice of Funding Availability (“NOFA”) for CARES-CSBG funding. On or about December 22, 2020, with approval from this Board, the County and CSD entered into an agreement totaling $411,829 for the period of March 27, 2020 through May 31, 2022. On or about January 8, 2021, the County and CSD amended that agreement to increase the funding by $40,370 for a new total allocation of $452,199.
 
The CSBG assists the County in fulfilling its obligation to address and operate community-based programs designed to reduce poverty, revitalize low-income communities, and empower low-income families and individuals within the County’s service area to achieve greater self-sufficiency by implementing priorities identified in the County’s CSBG Community Action Plan, including housing and homeless services; income and employment assistance; emergency assistance; and disability-related or elderly services. The supplemental CSBG funds received under the CARES Act will support the County’s services to target populations under its CSBG Community Action Plan in preventing, preparing for, and responding to COVID-19.
 
Approval of these awards will help reduce the incidence of COVID-19 by supporting the provision of:
  • non-congregate emergency shelter services in Davis—individuals will be placed in apartments for emergency shelter with the goal of transitioning to permanent housing;
  • housing and homeless assistance to families; providing assistance to individuals who have suffered a loss of wages and are eligible for services due to the COVID-19 pandemic;
  • emergency shelter services;
  • transitional housing services via a COVID Bridge to Housing Program;
  • emergency rental assistance via an eviction prevention program
In addition, delegation of authority to the Yolo County Procurement Manager to execute the resulting agreements and any amendments not to exceed $100,000 per agreement, will ease some of the administrative barriers and assist HHSA and CSAB with getting these funds into the community as soon as possible.
 
Performance measures will be included in the resulting agreements.
Collaborations (including Board advisory groups and external partner agencies)
Community Services Action Board
County Counsel will approve the resulting agreements as to form.
Competitive Bid Process
On September 12, 2019, Yolo County Health and Human Services Agency (HHSA) issued a Request for Proposals (RFP) from qualified organizations to provide programs to address the areas of priority identified in the 2020-2021 Community Services Action Plan. The RFP was open for 35 days (5 weeks). Potential bidders were provided an opportunity to ask questions through the Bidsync system and during a mandatory bidders’ conference held on September 24, 2019. Bidders were able to submit proposals via the BidSync system or by dropping off a paper proposal directly to the Yolo County Procurement Department.
 
Below is a breakdown of the RFP proposal scoring criteria.
1. General Proposal Criteria (all proposals)
General Company Information (40 points)
General Experience and Past Performance (100 points)
General Responsiveness/Responsibility (50 points)
General Quality Assurance and Oversight (30 points)
General Output and Outcome Measures (60 points)
Financial Information (pass/fail)
Quality and Completeness of Proposal (pass/fail)
 
2. Scope Specific Proposal Criteria
a. Homeless Services
Scope Specific Experience and Past Performance General Information (40 points)
Scope Specific Proposer’s Approach to Project (150 points)
b. Non-Homeless Services
Scope Specific Experience and Past Performance General Information (20 points)
Scope Specific Proposer’s Approach to Project (150 points)
 
HHSA received five (5) proposal(s) from this solicitation. A proposal review committee (PRC) was formed that included four (4) members of the Yolo County CSAB. The proposals were reviewed and scored by the PRC. All of the proposals that were received were evaluated and determined to meet all the required qualifications necessary to successfully provide these services. The PRC submitted their findings to the CSAB at the regularly scheduled October and December 2019 CSAB meetings.
 
The CSAB reviewed the results of the PRC and determined that the below funding recommendations were appropriate to assist Yolo County with meeting the priority needs identified in the 2020-2021 Community Services Action Plan. CSAB desired to fund all proposals that met the requirements, and recommended the most equitable division of funds be based on a proportional calculation of the funding requested compared to the funding available. Additionally, CSAB believed this was the most appropriate methodology given that all of the proposals scored within eight percentage points of each other. CSAB also noted that the requests were all reasonable amounts given the scope of the proposals.
 
It was determined that a portion of the CSBG-CARES funding should be awarded to Yolo County’s current CSBG service providers. On July 14, 2020 the CSAB voted to award $54,907.93 to the City of Davis; $66,866.75 to Yolo County Children’s Alliance; $33,433.37 to Yolo Wayfarer Center, dba Fourth and Hope; $41,418.60 to Davis Community Meals; and $13,373.35 to STEAC.

Fiscal Information
Fiscal impact (see budgetary detail below)
Fiscal Impact of this Expenditure
Total cost of recommended action $210,000
Amount budgeted for expenditure $210,000
Additional expenditure authority needed $0
One-time commitment     Yes
Source of Funds for this Expenditure
CSSBG-CARES $210,000
Further explanation as needed
No general funds are required by this action. The total amount of this action is $210,000.00 for the period of March 27,2020 through May 31, 2022. These services will be funded by Community Services Block Grant (CSBG) and Coronavirus Aid, Relief, and Economic Security (CARES).  The amount of $210,000.00 is included in the HHSA adopted budget for fiscal year 2020-21.
 
The following is the breakdown of funding for this agreement.
 
March 27, 2020 through May 31, 2022
CSBG-CARES Amount in Dollars
City of Davis $54,907.93
Yolo County Children’s Alliance $66,866.75
Yolo Wayfarer Center dba Fourth and Hope $33,433.37
Davis Community Meals $41,418.60
Short Term Emergency Aid Committee (STEAC) $13,373.35
Total $210,000.00
 

 
Attachments
No file(s) attached.

Form Review
Inbox Reviewed By Date
Karen Larsen Karen Larsen 01/15/2021 04:44 PM
Financial Services mqader 01/15/2021 04:53 PM
County Counsel Hope Welton 01/15/2021 05:12 PM
Form Started By: Laura Checa Started On: 12/15/2020 02:20 PM
Final Approval Date: 01/19/2021
Level double AA conformance,
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