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  Consent-Community Services   #   26.    
Board of Supervisors Community Services  
Meeting Date: 01/12/2021  
Brief Title:    Accept 2020 Pavement Preservation Project
From: Taro EchiburĂș, Director, Department of Community Services
Staff Contact: Ahmad Aleaf, Associate Civil Engineer, Department of Community Services, x8437

Subject
Accept as complete the construction work on the 2020 Pavement Preservation Project performed under Agreement 5555-2021-3011-ALL-20-50 by All-American Construction, Inc. (No general fund impact) (Echiburú/Aleaf)
Recommended Action
  1. Accept as complete the construction work on the 2020 Pavement Preservation Project performed under Agreement 5555-2021-3011-ALL-20-50 by All-American Construction, Inc.; and
     
  2. Authorize the Director of Public Works to sign and record the Notice of Completion of the 2020 Pavement Preservation Project.
Strategic Plan Goal(s)
Safe Communities
Reason for Recommended Action/Background
All-American Construction substantially completed construction of this project on November 13, 2020, in accordance with the contract plans and specifications.  The Board of Supervisors’ acceptance of the work, and authorization for the Director of Public Works to record the Notice of Completion, will allow the project to be closed out.
 
Background
The County Roads (CR) where pavements were improved are located throughout the County as shown on the attached location map (Attachment A) and listed below:
 
  • All public roads in the Town of Zamora
  • CR 22 from 20500 Old River Road (1.7 miles north of CR 128A) to CR 118
  • CR 102 from CR27 to 1000’ south of CR 25A
  • CR 99 from CR 31 to CR 29
  • CR 99 from CR 27 to CR 25A
 
On road segments where the pavement had far exceeded its design life, pavements were replaced.  The pavement replacement work included three basic strategies, depending on the condition:
 
  1. Grind and remove the top layer of pavement and repave with asphalt concrete (Zamora).
  2. Dig out and repair failed areas and overlay with asphalt concrete (CR 99 from CR 27 to CR 25A).
  3. Completely pulverize pavement in-place, add supplemental aggregate base, grade, compact and repave with asphalt concrete (CR 99 from CR 31 to one mile north).
These strategies were followed by road shoulder work to conform to the new road grades and tie-in to existing driveways.
 
On road segments where the pavement life could be extended, the treatment included digging out and replacing failed areas, crack sealing, and then chip sealing the entire road surface (CR 22, CR 102, and the balance of CR 99). The segment along CR 102 received a double chip seal surface (i.e., was chip sealed twice) for the large amount of traffic handled by the road.
 
The project was completed without any claims, and within the authorized budget.
Collaborations (including Board advisory groups and external partner agencies)
City of Davis
City of Woodland
Competitive Bid Process

The competitive bid process was completed in accordance with State law. The project was advertised on June 17, 2020, and bids were opened and read publicly at the Department of Community Services on July 16, 2020.  Ten bids were received at the bid opening on June 16, 2020, ranging from $2,407,083.90 to $3,005,821.30.

No. Bidder Bid
1 All-American Construction, Inc. $2,407,083.90
2 McGuire and Hester $2,407,344.55
3 DeSilva Gates Construction $2,416,090.25
4 Northwest Paving, Inc. $2,428,604.00
5 Lamon Construction Co., Inc. $2,491,857.12
6 Teichert Construction $2,497,236.20
7 Central Valley Engineering & Asphalt, Inc. $2,593,314.90
8 Martin Brothers Construction $2,708,000.00
9 Granite Rock Company $2,851,047.40
10 Vintage Paving Co., Inc. $3,005,821.30

All-American Construction, Inc. was the lowest bidder and following receipt of the contractor’s bond and insurance certificates, the contract was executed on August 10, 2020.


Fiscal Information
Fiscal impact (see budgetary detail below)
Fiscal Impact of this Expenditure
Total cost of recommended action $2,496,622
Amount budgeted for expenditure $3,000,000
Additional expenditure authority needed $0
One-time commitment     Yes
Source of Funds for this Expenditure
Road Fund $2,496,622
Further explanation as needed
Sufficient funds were budgeted in the FY19/20 Road Fund budget and the FY20/21 Road Fund budget for the 2020 Pavement Preservation Project.  Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017, provided 100% of the funds for construction.
Attachments
Att. A. Location Map
Att. B. Notice of Completion
Att. C. Project Photos

Form Review
Inbox Reviewed By Date
Nicholas Burton Nicholas Burton 12/14/2020 08:22 AM
Taro Echiburu Taro Echiburu 12/15/2020 01:18 PM
Financial Services Shelby Milliren 12/16/2020 10:38 AM
County Counsel Hope Welton 12/16/2020 11:04 AM
Charlie Tschudin Charlie Tschudin 12/16/2020 11:49 AM
Form Started By: Todd Riddiough Started On: 12/13/2020 02:04 PM
Final Approval Date: 12/16/2020
Level double AA conformance,
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