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  Regular-General Government   #   29.    
Board of Supervisors County Administrator  
Meeting Date: 01/26/2021  
Brief Title:    MBK Engineers Contract
From: Jill Cook, Deputy County Administrator, County Administrator's Office
Staff Contact: Elisa Sabatini, Manager of Natural Resources, County Administrator's Office, x5773

Subject
Approve three-year agreement with MBK Engineers in the amount of $13,178,593 to provide design, engineering, environmental compliance, regulatory permitting, and project/construction management services for the Knights Landing Flood Risk Reduction project for the period of January 1, 2021 to June 30, 2023. (No general fund impact) (Cook/Sabatini)
Recommended Action
Approve three-year agreement with MBK Engineers in the amount of $13,178,593 to provide design, engineering, environmental compliance, regulatory permitting, and project/construction management services for the Knights Landing Flood Risk Reduction project for the period of January 1, 2021 to June 30, 2023.
Strategic Plan Goal(s)
Safe Communities

Outcome: Enhance infrastructure and reduce flood risk in the unincorporated areas of Yolo County.
Reason for Recommended Action/Background
Background
In 2017, as a part of the "Small Communities Flood Risk Reduction Program," the California Department of Water Resources (DWR) awarded Yolo County $1.5 million for flood risk reduction studies for the communities of Clarksburg, Knights Landing, and Yolo. These funds were used to identify locally supported projects to improve flood facilities and reduce flood risk. 

The Small Communities Flood Risk Reduction Program is a cost-share funding program that provides assistance to communities with 200 to 10,000 residents that are protected by the State Plan of Flood Control. The program was created as a result of the 2012 Central Valley Flood Protection Plan and is intended to reduce flood risk for small communities.

Communities that were selected to receive funding through Small Communities Program's first phase were awarded funds to complete a feasibility study of flood risk reduction projects. The completed studies for Clarksburg, Knights Landing, and Yolo can be found here.  Funding for design and construction became available in February 2020. Eligible projects for Phase 2 must repair, rehabilitate, reconstruct, or replace State Plan of Flood Control facilities (e.g. levees, weirs, bypasses) and be consistent with the Central Valley Flood Protection Plan goals and objectives.

In February 2020, the County submitted a grant proposal to DWR for Phase 2 Implementation funding for the Knights Landing Flood Risk Reduction project (Project).  The County requested $15,166,000 from DWR and proposed a local match of $1,685,111 (allocated in the adopted 2020/2021 County Budget) for a total project cost of $16,851,112.  The County was awarded $15,166,000 in May 2020. 

Current Request
As stated above, the County was successful in obtaining $15.166M in State funding for implementation of the Knights Landing Flood Risk Reduction project.  The project proposes to: 

  • Construct Mid-Valley sites 9 & 10* (including final design, permitting, environmental compliance)
  • Levee improvements along Sacramento River, adjacent to town of Knights Landing to prevent seepage
  • Design, engineering, and permitting of new cross levee (key to 100-year flood protection, note that this award does NOT provide construction financing)
  • Levee improvements along Knights Landing Ridge Cut
  • Design, engineering, and permitting of recreational/habitat features to benefit the residents of Knights Landing and the region by increasing public access and improving wildlife conditions
*Note: All construction related activities will be subject to the County's public bid process and future consideration by the Board. 

As described in the Competitive Bid Process section below, the County released a Request for Qualifications (RFQ) on June 2, 2020, seeking qualified contractors/vendors/consultants to provide design, engineering, permitting, environmental compliance, project management, and construction management services for the project.  The most qualified proposer was MBK Engineers.  At this time, Staff is requesting that the Board approve a three-year agreement with MBK Engineers in the amount of $13,178,593 to provide the aforementioned services (Attachment A).  Of this amount $897,118 will be funded solely by the County and $12,281,475 will be reimbursed by the State.

Cost allocations associated with this proposed contract are described in detail below.  

MBK Engineers was the sole respondent to the RFQ. The MBK proposal includes the use of eight (8) sub-contractors whom all have expertise and institutional knowledge of the levee basin, interior drainage, operations and maintenance responsibilities, water supply network, and relationships with project partners (RD 108, Knights Landing Ridge Cut Drainage District) and regional stakeholders.  Those sub-contractors include: 
  • GEI Engineers
  • HDR Engineers
  • River Partners
  • Kjeldsen, Sinnock, and Neudeck (KSN)
  • MGE Engineering
  • Wood Rodgers Engineering
  • Douglas Environmental
  • Monument, Inc. 
In July 2020, the Department of Financial Services, Procurement Division, issued an "Pre-Award" letter (Attachment B) stating the County's intent to award the contract to MBK Engineers.  No protests were received.  

Allocation of Costs
The proposed contract (Att. A) comports with the funding award agreement between the County and DWR.  Cost allocations are provided below and will occur over the grant performance period of 2021-2023.  
 
Task County Cost State Cost Total Cost
Geotechnical Investigation $ 190,884 $ 1,717,954 $ 1,908,838
Design Plans, Specs, and Estimates $ 0 $ 7,984,359 $ 7,984,359
Environmental Documentation $ 472,000 $ 472,500 $ 945,000
Permitting/Cultural Resources Compliance $ 95,500 $ 859,500 $ 955,000
Real Estate (ROW Acquisition, etc.) $ 5,500 $ 49,500 $ 55,000
Project Management $ 133,234 $ 1,199,156 $ 1,332,396
Total $ 897,118 $ 12,281,475 $ 13,178,593

Information provided by the Sacramento Area Flood Control Agency (SAFCA) substantiates that these costs are in line with that agencies recent flood control efforts.  Generally speaking, design, environmental, permitting, mitigation, etc. can cost between 40 to 50% (“soft cost”) of the total project budget.  When progressing a project to readiness, it takes 50% of the soft cost budget to get to 90% of project design and engineering completeness, and the remaining 50% soft cost budget to go from 90% to 100% project design and engineering. 

In addition, rate sheets for MBK and each sub-consultant indicate that the hourly rate charges are within normal industry standards: $130-$300 per hour for engineering; $150-$250 per hour for surveying; $280-$420 per hour for geotechnical exploration; $125-$250 per hour for real estate acquisition; and $130-$210 per hour for environmental compliance/restoration ecologist.
Collaborations (including Board advisory groups and external partner agencies)
Staff has collaborated with the Department of Financial Services-Procurement Division, County Counsel, and the State Department of Water Resources.
Competitive Bid Process
Request for Qualifications (RFQ) Service Requested

The County released RFQ AUDRFQKK2011 on June 2, 2020. This respondent was rated the most qualified respondent. 

Evaluation Criteria Included in RFQ
  • Quality and completeness of proposal (25 points)
  • Qualification and experience (45 points)
  • Responsibility/Demonstrated competence (20 points)
  • Customer reference (10 points)
Total points available: 100
MBK Engineers score: 95

Response to RFQ
MBK Engineers was the sole respondent to the RFQ. The MBK proposal includes the use of eight (8) sub-contractors whom all have expertise and institutional knowledge of the levee basin, interior drainage, operations and maintenance responsibilities, water supply network, and relationships with project partners (RD 108, Knights Landing Ridge Cut Drainage District) and regional stakeholders.  Those sub-contractors include: 
  • GEI Engineers
  • HDR Engineers
  • River Partners
  • Kjeldsen, Sinnock, and Neudeck (KSN)
  • MGE Engineering
  • Wood Rodgers Engineering
  • Douglas Envvironmental
  • Monument, Inc.

Fiscal Information
No Fiscal Impact
Fiscal Impact of this Expenditure
Total cost of recommended action $897,118
Amount budgeted for expenditure $897,118
Additional expenditure authority needed $0
One-time commitment     Yes
Source of Funds for this Expenditure
General Fund $897,118
Further explanation as needed
The local cost share ("local matching funds") required by the grant program guidelines totals $1,685,000 and was included in the County's 2020-2021 adopted Budget. Approval of the proposed contract will result in a total cost to the County of $897,118 (with $12,281,475 reimbursed by the State).  The remainder of the required "local matching funds" will be contributed to the construction costs of the two construction projects associated with the Project.  All construction related activities will be subject to the County's public bid process and will return to the Board for future consideration.  There is no additional general fund impact from this action.   
Attachments
Att. A. Agreement
Att. B. Pre-Award Letter from DFS
Att. C. Presentation

Form Review
Inbox Reviewed By Date
Elisa Sabatini Elisa Sabatini 01/14/2021 09:49 PM
Casey Liebler (Originator) Casey Liebler 01/15/2021 08:54 AM
Jill Cook Jill Cook 01/15/2021 10:47 AM
Casey Liebler (Originator) Casey Liebler 01/15/2021 12:12 PM
Elisa Sabatini Elisa Sabatini 01/15/2021 05:06 PM
Chad Rinde Chad Rinde 01/18/2021 09:21 AM
Phil Pogledich Phil Pogledich 01/20/2021 07:57 AM
Financial Services mqader 01/20/2021 08:10 AM
County Counsel Hope Welton 01/20/2021 10:25 AM
Form Started By: Casey Liebler Started On: 11/30/2020 12:03 PM
Final Approval Date: 01/20/2021
Level double AA conformance,
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