Print Reading Mode Return
  Consent-Community Services   # 22.       
Board of Supervisors   
Meeting Date: 01/14/2020  
Brief Title:    2019 Road Rehabilitation Project
From: Taro Echiburu, Director, Department of Community Services
Staff Contact: Mark Christison, Associate Civil Engineer, Department of Community Services, x8842
Supervisorial District Impact:

Subject
Accept as complete the construction work on the 2019 Road Rehabilitation Project performed under Agreement 5555-2020-3011-GEORGE 19-150 by George Reed Inc. to County Roads 102 and 22. (No general fund impact) (Echiburu/Christison
Recommended Action
  1. Accept as complete the construction work on the 2019 Road Rehabilitation Project performed under Agreement 5555-2020-3011-GEORGE 19-150 by George Reed Inc.; and
     
  2. Authorize the Director of Public Works to sign and record the Notice of Completion.
Strategic Plan Goal(s)
Thriving Residents
Safe Communities
Reason for Recommended Action/Background
George Reed Inc. substantially completed construction of the 2019 Road Rehabilitation Project (Project) on November 13, 2019 in accordance with the contract plans and specifications.  The Board of Supervisors’ acceptance of the work, and authorization for the Director of Public Works to record the Notice of Completion (see Attachment B), will allow the Project to be closed out and final payment to be made to the contractor.   
 
Background
The segments of county roads where pavement was improved are located throughout the County as shown on the location map (see Attachment A) and listed below:
 
CR 102 from CR 17 to State Route 113
CR 22 from Woodland City Limits to the west levee of the Yolo Bypass
 
The existing pavement on these road sections had far exceeded their design lives. The pavement replacement work included two basic strategies: 
  1. Milling and removing the existing pavement in the travel lanes and repaving the milled area with new asphalt concrete.
  2. Cold in place recycling with expanded foamed asphalt of the existing pavement; then grade, compact the recycled pavement and repave with a new asphalt concrete layer on top. 
This project was made possible with funding from Senate Bill 1, the Road Improvement and Accountability Act of 2017, and was identified as the “2019 Road Rehabilitation Project” included in the final FY 2019-20 budget.
 
The Board of Supervisors approved the plans and specifications for the 2019 Road Rehabilitation Project on July 9, 2019, and authorized the Department to advertise for bids and award a contract to the lowest responsive bidder.
 
Work began in September of 2019 and progressed through October. The project was deemed by county staff to be substantially complete on November 13, 2019. County Road 102 opened to public traffic on October 30, 2019 and CR 22 opened to public traffic on November 12, 2019. Project photos are included in Attachment C.
 
The project was completed without any claims, and within the authorized budget.
Collaborations (including Board advisory groups and external partner agencies)
None
Competitive Bid Process
The competitive bid process was completed in accordance with State laws.  The project was advertised on July 25, 2019, and bids were opened and read publicly at the Department of Community Services on August 20, 2019.  Seven bids were received at the bid opening on August 20, 2019, ranging from $2,081,045 to $2,355,795.20.  George Reed Inc. was the lowest bidder and was awarded the contract on August 22, 2019.  Following receipt of the contractor’s bond and insurance certificates, the contract was executed on September 4, 2019.

Bids Received
Bidder Bid
George Reed Inc $2,081,045.00
Goodfellow Bros. $2,090,231.00
Lamon Construction Co. Inc $2,203,492.00
Northwest Paving, Inc $2,234,995.00
O.C. Jones & Sons $2,258,546.80
DeSilva Gates Construction $2,295,710.00
Granite Rock Company $2,355,795.20
 

Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
Total cost of recommended action:    $   2,130,661
Amount budgeted for expenditure:    $   3,074,000
Additional expenditure authority needed:    $   0
One-time commitment     Yes
Source of Funds for this Expenditure
$2,130,661
Explanation (Expenditure and/or Revenue)
Further explanation as needed:
A total of $3,074,000 is budgeted in the adopted  FY19/20 Road Fund budget for the 2019 Road Rehabilitation Project. Senate Bill 1 (SB 1), the Road Improvement and Accountability Act of 2017, provided 100% of the funds for construction.  The increase in the contract amount  ($49,616.19) was due to increases in some material quantities over the engineer’s estimate.  This increase is within the 10% contingency and documented by a contract change order.
 
Attachments
Att. A Location Map
Att. B Notice of Completion
Att. C Project Photo's

Form Review
Inbox Reviewed By Date
Leslie Lindbo Leslie Lindbo 01/02/2020 12:05 PM
Financial Services mqader 01/06/2020 09:08 AM
County Counsel Hope Welton 01/06/2020 11:26 AM
Form Started By: Mark Christison Started On: 12/16/2019 04:25 PM
Final Approval Date: 01/06/2020

    

Level double AA conformance,
                W3C WAI Web Content Accessibility Guidelines 2.0

AgendaQuick ©2005 - 2024 Destiny Software Inc. All Rights Reserved.