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  Consent-Community Services   #   27.    
Board of Supervisors Community Services  
Meeting Date: 01/15/2019  
Brief Title:    Approve Completion of Mitigation Construction
From: Taro EchiburĂș, Director, Department of Community Services
Staff Contact: James Flynn, Associate Civil Engineer, Department of Community Services, x8436

Subject
Approve completion of County Road 98 and County Road 29 Tree Mitigation & Habitat Restoration Contract, performed under Agreement No. 5555-2016-3011-Empire-Lands-3, by Empire Landscaping, Inc. (No general fund impact) (Echiburu/Flynn)
Recommended Action
  1. Approve completion of the County Road 98 and County Road 29 Tree Mitigation & Habitat Restoration Contract, performed under Agreement No. 5555--2016-3011-Empire-Lands-3 by Empire Landscaping, Inc.; and
     
  2. Authorize the Director of Public Works to sign and record the Notice of Completion.
Strategic Plan Goal(s)
Operational Excellence
Sustainable Environment
Flourishing Agriculture
Reason for Recommended Action/Background
Empire Landscaping, Inc. completed construction of the required tree mitigation and habitat restoration mitigation requirements of the County Road (CR) 98 Safety Improvement Project and the CR 29 Salt Creek Bridge Replacement Project on December 5, 2018, in accordance with the contract plans and specifications. The Board of Supervisors’ acceptance of the work will allow the Notice of Completion to be recorded and the projects to be formally closed out.
 
BACKGROUND
 
As a consequence of widening CR 98 (including two bridges) and replacing the CR 29 Bridge, giant garter snake (GGS) riparian habitat was disturbed and a total of 88 trees were removed. In order to mitigate for the temporary and permanent loss of habitat under the CR 98 Dry and Willow Slough Bridges, the County was required to plant and establish 261 native riparian plants at the bridge sites. This established 0.245 acres of GGS habitat.  In order to mitigate for removed trees, the County was required to plant and establish 264 trees. The trees were planted near Cache Creek north-west of Woodland at the Granite Construction Company, Woodland-Reiff site.  This location was chosen to enhance the proposed Swainson’s Hawk habitat at that site, which is anticipated to be dedicated to the County.
 
The Board of Supervisors adopted the plans and specifications for this project on August 5, 2014, and authorized the Department to advertise for bids and award the contract to the lowest responsive bid.
 
The first working day was August 10, 2015. All riparian plants and trees were planted during the Fall of 2015. Plant establishment for all planting areas, and GGS habitat restoration was completed December 5, 2016. Plant establishment for tree mitigation was completed December 5, 2018. 
Collaborations (including Board advisory groups and external partner agencies)

Cache Creek Conservancy, Granite Construction Company, County Counsel, CAO, and Caltrans

Competitive Bid Process
The project was publicly advertised on 05/01/2015.
The sealed bids received were publicly opened on 06/03/2015.
The contract was awarded to the low bidder, Empire Landscaping, Inc., by the Director of Public Works on 06/22/2015.

Bids Received
Bidders: Bid:
Empire Landscaping, Inc. $279,910.00
Yolo County Resource Conservation District $281,231.82
Clearwater Landscaping Services, Inc. $341,980.00
Sierra View Landscaping $362,734.00

Fiscal Information
Fiscal impact (see budgetary detail below)
Fiscal Impact of this Expenditure
Total cost of recommended action $71,500
Amount budgeted for expenditure $100,000
Additional expenditure authority needed $0
One-time commitment     Yes
Source of Funds for this Expenditure
Road Fund $71,500
Further explanation as needed
The total cost of this contract is $273,240.  With the completion of this contract, the County is ready to close out two federally funded projects.  

The CR 29 Salt Creek Bridge Replacement project had a total project cost of approximately $1.74 million and is 100% federally funded with Federal Highway Bridge Funds.  
 
The CR 98 Safety Improvement project had a total cost of approximately $13.67 million. This includes engineering, environmental, right of way, utility relocation, construction, construction engineering, and mitigation.  It was funded with Federal Transportation Funds in the amount of $13.22 million. The County was able to leverage additional funds and reduce the cost to the County to only $450,000 or (3.3%) of required local matching funds. Normally the county would have been responsible for 11.47% ($1.52 million) of required local matching funds.
Attachments
Att. A. Location Map
Att. B. Notice of Completion
Att. C. Project Photos

Form Review
Inbox Reviewed By Date
Taro Echiburu Taro Echiburu 01/02/2019 11:47 AM
Financial Services bporter 01/02/2019 01:44 PM
County Counsel Hope Welton 01/03/2019 02:29 PM
Form Started By: dcomingore Started On: 12/27/2018 08:30 AM
Final Approval Date: 01/03/2019
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