Approve agreement with OLE Health dba CommuniCare OLE in an amount not to exceed $457,875 for the period of April 1, 2024 through June 30, 2026, for the provision of Medi-Cal Substance Use Disorder Continuum of Care, Outpatient/Inpatient services for Yolo County beneficiaries under the age of 21 and delegate signing authority to the Yolo County Procurement Manager, or designee, to sign the agreement. (No general fund impact) (Sullivan)

Pursuant to Behavioral Health Information Notice 22-003 and the Early and Periodic Screening, Diagnostic, and Treatment (“EPSDT”) mandate, the County is required to provide comprehensive screening, diagnostic, treatment, and preventative health care services for individuals under the age of 21 who are enrolled in full scope Medi-Cal.

Yolo County has a Correction Action Plan with the State wherein the County is required to provide outpatient Medi-Cal Substance Use Disorder (“SUD”) services that meet the needs of adolescent youth as soon as possible.

OLE Health dba CommuniCare OLE (“CommuniCare OLE”) was selected to provide the following youth SUD Continuum of Care services, which are listed within the scope of the Drug Medi-Cal Organized Delivery System: outpatient and intensive outpatient treatment services; residential treatment services; residential withdrawal management (detoxification) services; care coordination services; recovery services; physician consultation services; narcotic treatment program services; and in-person access, screening, and referral services.

The services that CommuniCare OLE will provide are crucial to helping the County meet the needs of youth under the age of 21 who struggle with substance use and need these services as part of their continuum of care. Further, CommuniCare OLE meets Department of Health Care Services’ Medi-Cal site certified requirements and can provide a youth SUD program where the County may refer youth immediately as the need arises.

Approval of the request herein will enable HHSA to expedite the approval of the agreement in order to provide its youth with vital SUD services. County Counsel will review and approve the final agreement after all other reviews have been completed. Once HHSA has obtained County Counsel’s approval and signature, the agreement will be routed to the Procurement Manager as the final County signature.

Performance Measures included in this Agreement are as follows:
The Performance Measures associated with this Agreement will be included in the final Agreement as Exhibit E. 

County Counsel will approve the Agreement as to form.
General Services Department, Procurement Division.

On or about July 3, 2023, the County via the General Services Department, Procurement Division (“GSD”) issued a Request for Proposals (“RFP”) on behalf of the Health and Human Services Agency (“HHSA”) for Youth Substance Use Disorder Continuum of Care Inpatient/Outpatient Services. The solicitation was open for twenty-nine (29) days. On July 12, 2023, GSD and HHSA offered potential bidders an opportunity to ask questions during a virtual bidder’s conference. 

The County received two (2) proposal(s) from this solicitation.  GSD reviewed the proposals for minimum requirements and one (1) proposal was moved forward to the Review Committee, comprised of three (3) evaluators from HHSA.

The Review Committee evaluated the proposal submitted by OLE Health dba CommuniCare OLE and determined it met all the required qualifications necessary to successfully provide these services.  On August 31, 2023, GSD issued an Intent to Award letter.

Additional information regarding the Competitive Bid Process is provided below, including a summary of the solicitation evaluation criteria.

Evaluation Criteria Included in RFP
 

Bids Received

 

No general funds are required by this action. These services will be funded by mental health realignment, Substance Abuse Block Grant (SABG) and Federal Financial Participation (FFP) funds. The total amount of this action is an amount not to exceed $457,875 for the period of April 1, 2024 through June 30, 2026. The amount of $50,875 is included in the HHSA adopted budget for fiscal year 2023-24. The related funding will be included in the requested budget process for future fiscal years.

The following is the breakdown of funding for this agreement.

Fiscal Year 2023-24 April 1, 2024 through June 30, 2024	Fiscal Year 2024-25 July 1, 2024 through June 30, 2025	Fiscal Year 2025-26 July 1, 2025 through June 30, 2026	Total
$50,875	$203,500	$203,500	$457,875

This Agreement also includes two (2) one-year optional extensions for fiscal years 2026-27 and 2027-28 in an amount less than or equal to $203,500 per fiscal year.

Option Year/ Fiscal Year (OY/FY)	Revised Agreement Expiration Date Per OY/FY	Maximum Increased Funding Amount Per OY/FY	Revised Agreement Lifetime Maximum Per OY/FY
OY/FY 2026-27	On or before June 30, 2027	Less than or equal to $203,500	Less than or equal to $661,375
OY/FY 2027-28	On or before June 30, 2028	Less than or equal to $203,500	Less than or equal to $864,875

In no event shall the term of the Agreement extend beyond June 30, 2028, nor shall the total contract maximum exceed the amount of EIGHT HUNDRED SIXTY-FOUR THOUSAND EIGHT HUNDRED SEVENTY-FIVE DOLLARS ($864,875), unless otherwise agreed to in writing by the Parties and in conformity with the then-current Yolo County Procurement Policy approved by the Yolo County Board of Supervisors.