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  Consent-Health & Human Services   # 30.       
Board of Supervisors Adult & Aging  
Meeting Date: 02/13/2024  
Brief Title:    Fifth Amendment to Agreement No. 18-55 with OLE Health dba CommuniCare OLE
From: Nolan Sullivan, Director, Health and Human Services Agency
Staff Contact: Samantha Fusselman, Adult and Aging Branch Director, Health and Human Services Agency, x2492
Supervisorial District Impact: Countywide

Subject
Approve fifth amendment to Agreement No. 18-55 with OLE Health dba Communicare OLE to add funding in the amount of $95,000 to Fiscal Year 2023-24 for a new contract maximum of $972,797.73, for the period of February 1, 2018 through June 30, 2024; for the provision of Housing and Disability Advocacy Program Services; and update and clarify language in the agreement. (No general fund impact) (Sullivan)
Recommended Action
Approve fifth amendment to Agreement No. 18-55 with OLE Health dba Communicare OLE to add funding in the amount of $95,000 to Fiscal Year 2023-24 for a new contract maximum of $972,797.73, for the period of February 1, 2018 through June 30, 2024; for the provision of Housing and Disability Advocacy Program Services; and update and clarify language in the agreement. 
Strategic Plan Goal(s)
Thriving Residents
Safe Communities
Reason for Recommended Action/Background
In August 2017, the California Department of Social Services (CDSS) requested proposals from counties for its Housing and Disability Advocacy Program (HDAP), which aims to assist individuals who are experiencing homelessness apply for disability benefit programs while also providing housing assistance.

In October 2017, the Yolo County Health and Human Services Agency (HHSA) submitted an application to CDSS for Housing and Disability Advocacy Program funding. HHSA’s proposed project aims to improve the overall well-being of individuals and families in Yolo County (County) with disabilities who are experiencing homelessness, by providing services that focus on four key areas, including (1) financial self-sufficiency (through access to disability income and/or workforce development), (2) housing stability, (3) physical health, and (4) behavioral health.

The project was structured as an enhancement to the General Assistance program in the County, with a contracted HDAP provider working closely with General Assistance staff to identify individuals in the target population who require assistance with securing disability income. On March 20, 2018, the County entered into Agreement No.18-55 with CommuniCare OLE to provide HDAP services. At that time, Communicare OLE was to employ one (1) Disability Benefits Advocate (1 full-time employee) to assist clients in the target population with preparing and submitting benefits claims to any appropriate disability benefits program, including but not limited to:
  • Supplemental Security Income/ State Supplementary Program for the Aged, Blind, and Disabled (SSI/SSP);
  • Federal Social Security Disability Insurance (SSDI);
  • Cash Assistance Program for Immigrants (CAPI); and/or
  • Veterans Disability Compensation.
The Disability Benefits Advocate works with project partners to conduct screenings, assess each person’s appropriateness for disability benefits, assist with preparing and filing disability applications, assist with gathering required documentation, and ensure the timely submission of benefits claims.

This fifth amendment adds CalWORKs funding to FY 2023-24 based on utilization; and updates and clarifies language in the Agreement. Disability benefits advocacy services are also needed for CalWORKs families where a disability for any member of the household can present barriers to employment. CalWORKs staff also work closely with the provider to refer and identify families who require assistance with securing disability-based income sources.  

Performance Measures included in this Agreement are as follows:
The Performance Measures were included in the underlying Agreement and are not being revised at this time (See Att. B. Performance Measures).
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved this Agreement as to form.
Department of General Services, Procurement Division.
Competitive Bid Process/Vendor Performance
On November 9, 2017, Yolo County Health and Human Services Agency (HHSA) issued a Request for Proposals (RFP) from qualified community-based organizations to provide Benefits Linkage Program services.

HHSA received two proposal(s) from this solicitation.  The proposal submitted by CommuniCare OLE was evaluated and determined to meet all the required qualifications necessary to successfully provide these services.  The Competitive Bid Process below provides a summary of the RFP evaluation criteria.

Request for Proposals (RFP) Service Requested:
Benefits Linkage Program

Evaluation Criteria Included in RFP
  • Company overview (20 points)
  • Experience and past performance (30 points)
  • Responsiveness/Responsibility (10 points)
  • Approach to Project (50 points)
  • Pricing Requirements (30 points)
  • Quality Assurance and Oversight (20 points)
  • Outputs and Outcome Measures (40 points)
  • Financial Information (pass/fail)
  • Quality and Completeness of Proposal (pass/fail)
Bids Received
Bidder Bid
CommuniCare OLE $127,626 annually
Yolo County Children’s Alliance $139,231.20 annually

Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
Total cost of recommended action:    $   95,000
Amount budgeted for expenditure:    $   95,000
Additional expenditure authority needed:    $  
One-time commitment     Yes
Source of Funds for this Expenditure
$95,000
Explanation (Expenditure and/or Revenue)
Further explanation as needed:
No general funds are required by this action. These services will be funded by CalWORKs. The action increases the contract maximum by $95,000 to Fiscal Year 2023-24 for a new contract maximum of $972,797.73 for the period of February 1, 2018 through June 30, 2024. The amount of $95,000 is included in the HHSA adopted budget for 2023-24.
 
The following is the breakdown of funding for this agreement.
  HDAP CalWORKs Total
FY 2017-18
February 1, 2018
through
June 30, 2018
$29,006 $0 $29,006
FY 2018-19
July 1, 2018
through
June 30, 2019
$69,600 $0 $69,600
FY 2019-20
July 1, 2019
through
June 30, 2020
$69,600 $0 $69,600
FY 2020-21
July 1, 2020
through
June 30, 2021
$77,995.15 $39,000 $116,995.15
FY 2021-22
July 1, 2021
through
June 30, 2022
$103,616.50 $83,187.98 $186,804.48
FY 2022-23
July 1, 2022
through
June 30, 2023
$161,302.06 $83,187.98 $244,490.04
FY 2023-24
July 1, 2023
through
June 30, 2024
$161,302.06 $95,000 $256,302.06
Total $672,421.77 $300,375.96 $972,797.73
Attachments
Att. A. Fifth Amendment
Att. B. Performance Measures

Form Review
Inbox Reviewed By Date
Karleen Jakowski Karleen Jakowski 01/22/2024 09:13 AM
Nolan Sullivan Nolan Sullivan 01/22/2024 09:18 AM
Financial Services Matt Robertson 01/23/2024 01:38 PM
County Counsel Hope Welton 01/23/2024 01:48 PM
Cindy Perez Cindy Perez 01/31/2024 03:35 PM
Form Started By: Kimberly Mayfield Started On: 01/18/2024 12:01 PM
Final Approval Date: 01/31/2024

    

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