Agenda

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Consent-General Government # 9.

Board of Supervisors Meeting

County Administrator

Meeting Date:	03/24/2015
Brief Title: Construction Management Contracts
From:	Mindi Nunes, Assistant County Administrator, County Administrator's Office
Staff Contact:	Terry Vernon, Manager of Capital Projects & Sustainability, x8057

Subject

Approve construction management contracts with Kitchell CEM for the AB 900 Jail Expansion Project and with Vanir Construction Management, Inc. for the SB 81 Juvenile Hall Multi-Purpose Recreation Facility and Visitor Center Project. (No general fund impact) (Nunes/Vernon)

Recommended Action

Approve construction management (CM) contract agreements with Kitchell CEM for the AB 900 Jail Expansion Project and Vanir Construction Management, Inc. for the SB 81 Juvenile Hall Multi-Purpose Recreation Facility and Visitor Center Project.

Strategic Plan Goal(s)

Preserve and ensure safe and crime free communities
Provide fiscally sound, dynamic and responsive services

Reason for Recommended Action/Background

The County currently has two major construction projects underway. The expansion of the Monroe Detention Center to include a Day Reporting Center, additional health and mental health beds and a new kitchen is currently in detail design. The Juvenile Detention Center gym, treatment and visitor center has completed design and is scheduled for State approval in June with construction bids to occur late summer. Both projects are being funded by grants from the Board of State and Community Corrections (BSCC). In January 2014, the Board adopted a resolution authorizing acceptance of Local Jail Construction Financing Program AB 900 Phase II funds in the amount of $36,295,000 from BSCC. In addition, the Board approved acceptance of the SB81 funding in the amount $4,784,536 for the Juvenile Hall Expansion in December 2013.

In order to assist the county with construction oversight, construction management (CM) firms have been selected. The County issued an RFP in late 2014 for both projects and received 4 responses. While all four responses were from qualified firms, the top two had the most experience with correctional facility construction. The CM’s will assist the County and the architects to transition the projects from design through the construction phase including completion. Kitchell has been selected for the Monroe Detention Center expansion for a total contract amount of $620,000 which represents 1.4% of the total project cost. Vanir Construction Management, Inc. has been selected to assist with the Juvenile Detention Center project for a total contract amount of $434,608 which represents 7% of the total project cost. The CM for the Juvenile Detention project will need to take on more of the project management function than the Monroe Detention project due to the concurrent projects; our internal staff will be focused on the Monroe project. Funding for these contracts is included in the total project cost. Attached are the contracts for which staff recommends approval.

Prior to finalization and successful completion of this grant process with the BSCC, staff will return to the Board at a future meeting with an update of each of these projects, a detailed time line and a budget plan.

Collaborations (including Board advisory groups and external partner agencies)

The County Administrator's Office collaborated with the Coroner, Probation, Board of State and Community Corrections (BSCC), State Public Works Board and the California Department of Corrections and Rehabilitation (CDCR).

Fiscal Impact

Fiscal Impact (Expenditure)
Fiscal impact (see budgetary detail below)
Total cost of recommended action:		$ 1,054,608
Amount budgeted for expenditure:		$ 0
Additional expenditure authority needed:		$
One-time commitment	Yes

Source of Funds for this Expenditure

$620,000

$434,608

Explanation (Expenditure and/or Revenue)

Further explanation as needed:

The BSCC grant for construction of the Juvenile Hall Multi-Purpose Recreation Facility and Visitor Center is $4,784,536, of which $434,608 is allotted for construction management services.

The AB900 grant construction of the Jail Expansion Project is $36,295,000 of which $620,000 is allotted for construction management services.

Attachments
Att. A. Construction Management Agreement - Vanir
Att. B. Construction Management Agreement - Kitchell

Form Review

Inbox	Reviewed By	Date
Financial Services	dolander	03/19/2015 02:44 PM
County Counsel	Phil Pogledich	03/19/2015 03:20 PM
Form Started By: Sabrina Ledesma		Started On: 02/27/2015 11:11 AM
Final Approval Date: 03/19/2015