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Consent-Community Services # 30.
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| Board of Supervisors |
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| Subject |
| Approve agreements with West Coast Code Consultants and TRB+ Associates for building plan review, building inspection and other permit-related professional services for the Building Inspection Division. (No general fund impact) (Bencomo/Butler) |
| Recommended Action |
- Authorize the Chair to sign agreements with West Coast Code Consultants (Attachment A) and TRB+ Associates (Attachment B) for building plan review, building inspection and other permit-related professional services over the next three years on an as-needed basis. Each contract provides that compensation shall not exceed $300,000 during the initial three-year term.
- Authorize the Director or designee to execute up to two one-year extensions of the term of each agreement upon expiration of the initial three-year term, with each annual renewal including up to $100,000 in additional compensation. Total compensation would not exceed $500,000 for each contract over the five-year term
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| Strategic Plan Goal(s) |
Collaborate to maximize success
Provide fiscally sound, dynamic and responsive services |
| Reason for Recommended Action/Background |
The proposed agreements with West Coast Code Consultants and TRB+ Associates would provide for supplemental plan review, building inspection and other permit related professional services to the Building Inspection Division. These agreements are expected to provide the support needed to review the large complex construction projects and provide building inspectors on an as-needed basis to help county staff during periods of high construction activity.
The Building Inspection Division regularly uses consultant services on an as-needed basis to assist staff with complex plan reviews and inspections of new buildings during periods of high construction activity. Consultant support for plan review and/or inspection services enhances staff's ability to reduce plan check turn-around time and manage the inspection workload as demand fluctuates. Consultant services also help maintain high customer service levels, without incurring the expenses associated with hiring permanent staff. As part of the competitive selection process, the Building Inspection Division issued a Request for Proposals (RFP) to solicit proposals from outside companies that provide plan review, building inspection, and other permit-related services.
Seven proposals were received by the County during the process, as follows:
- West Coast Code Consultants
- TRB+ Associates
- 4Leaf Inc.
- Bureau Veritas
- Willdan
- Interwest Consulting Group
- Krazan and Associates
The proposals were reviewed and evaluated by a panel of building professionals based on a list of criteria to determine each company's ability to meet specific needs of Building Inspection Division in four areas, plan review, building inspection, code enforcement and counter and permit issuance services. These criteria were : A) Contractor minimum qualification requirements met, B), Quality and completeness of submitted proposal, C) Qualifications and experience, D) Demonstrated Competences/Past performance E) Delivery schedule, and F) Reasonableness of costs, as determined from the County’s evaluation criteria process.
The following table provides a brief summary comparing the basic service costs of those firms that submitted a bid:
| CONSULTANT |
PLAN REVIEW COST |
HOURLY RATES |
| West Coast Consultants |
75% of plan check fee |
Senior Inspector - $100/hour
Plans Examiner - $90/hour |
| TRB+ Associates |
60% - 65% of plan check fee |
Senior Inspector - $85/hour
Plans Examiner - $90/hour |
| 4Leaf Inc. |
60% of plan check fee |
Senior Inspector - $85-$90/hour
Plans Examiner - $80/hour |
| Bureau Veritas |
55% of plan check fee |
Building Inspector - $70/hour
Plans Examiner - $85/hour |
| Willdan |
65% of plan check fee |
Building Inspector - $85/hour
Senior Plan Checker - $125/hour |
| Interwest Consulting Group |
65% of plan check fee |
Senior Inspector - $80/hour
Senior Plans Examiner - $80/hour |
| Krazan and Associates |
60% of plan check fee |
Senior Inspector - $75/hour
Plans Reviewer - $65/hour |
Based on the aforementioned criteria, staff recommends that West Coast Code Consultants, Inc., and TRB+ Associates be awarded contracts to provide plan review, building inspection, and permit-related services to the County on an as-needed basis. By utilizing the two firms selected, staff will have the flexibility to assign projects to contract building plan reviewers and/or inspectors who are best suited to meet Building Inspection Division needs.
Approval of the contracts will give staff the ability to spend up to $100,000 annually for such services with the ability to renew the amount each year for three years, resulting in an initial contract amount of up to $300,000 for each firm. As proposed, each contract may be extended for two one-year terms by the Director, for a total term of five years. Extensions are contingent upon the appropriation of funds by the division in the annual budget for such fiscal year, as well as County Counsel approval of any related extension documents. The total not-to exceed amount for each contract would be $500,000 over the full five-year term. These actions will help the Building Inspection Division maintain responsive and accurate customer service throughout the contract period. |
| Other Agency Involvement |
| General Services Purchasing Division has reviewed and approved the Request for Proposal and Evaluation Criteria forms. County Counsel’s Office has reviewed and approved the agreements. |
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| Fiscal Impact |
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| Source of Funds for this Expenditure |
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Explanation (Expenditure and/or Revenue) |
| Further explanation as needed: |
| There would be no impact to the general fund as a result of the recommended actions. Funding for contractual plan review, inspection and other permit-related professional services as described herein is generated directly from the fees collected for plan review and building permits. |
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