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Consent-Health & Human Services # 20.
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| Board of Supervisors |
Employment & Social Services |
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| Subject |
| Approve amendment to Agreement 11-11 with Northwoods Consulting Partners, Inc., to provide additional user licenses and fund future maintenance of the document imaging and content management system utilized by the Department of Employment and Social Services. (General fund impact $11,706) (Smith) |
| Recommended Action |
| Approve amended agreement with Northwoods Consulting Partners, Inc., to provide additional user licenses and fund ongoing maintenance of the document imaging and content management system utilized by the Department of Employment and Social Services. |
| Strategic Plan Goal(s) |
Advance innovation
Collaborate to maximize success
Provide fiscally sound, dynamic and responsive services |
| Reason for Recommended Action/Background |
On February 2, 2011, the Board of Supervisors approved Agreement 11-11 to fund a document imaging and content management system that would allow the Department of Employment and Social Services (DESS) to reduce the paper-based system of client files and to protect the client information contained in the files.
The impending implementation of the Affordable Care Act necessitates an increase in staff size, number of licenses and maintenance costs for this document imaging and content management system. The system purchased from Northwoods Consulting Partners, Inc. interfaces with other currently existing information technology systems used by DESS, thus also benefitting the technical infrastructure of DESS. We have also seen in increase in staff productivity since the implementation of this system. |
| Other Agency Involvement |
| County Counsel has approved the contract as to form. |
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| Fiscal Impact |
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| Source of Funds for this Expenditure |
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Explanation (Expenditure and/or Revenue) |
| Further explanation as needed: |
| The current year’s additionally requested expenditures have been appropriated. Future year expenditures have been included in the department’s requested 2013/14 fiscal year budget. |
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